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06 May 2004. Proposed agenda and related documents List of attendees: 11 Council Members Barbara Roseman - ICANN Staff Manager Thomas Roessler - ALAC Liaison The WHOIS Task Force Chairs were asked to join the call. Jeff Neuman - WHOIS Task Force 1 Chair absent - apologies Glen de Saint G�ry - GNSO Secretariat MP3 Recording Bruce Tonkin chaired this teleconference. Item 1: Approval of Agenda Agenda approved Item 2: Summary of the April 1, 2004 minutes Item 3: Update on WHOIS task forces Jeff Neuman, task force 1 chair's apologies for being absent were noted and a report was provided in which an extension in time was requested for the preliminary report. Bruce Tonkin had consulted with John Jeffrey and reported that if final recommendations were to be made before the ICANN meetings in Kuala Lumpur, the report would have to be submitted to the ICANN Board 45 days before the Board meeting. The motion carried unanimously Decision 1: The deadline for the submission of preliminary reports for the three Whois task forces be extended to May 28, 2004 and that a joint task force meeting take place before the deadline. Item 3: Update on PDP for approval process for gtld registry changes Bruce Tonkin gave a high level summary of questions he had discussed with John Jeffrey, ICANN General Counsel. 1. The approval process: In the approval process did the ICANN Board need to approve a change or could the ICANN staff approve the change directly? What sort of notice did the ICANN Board require to make a decision? Notice of a motion would be put out 45 days prior to the Board meeting, with 30 Days for public comment. The public comment would be summarized and included with the Board motion and presented to the Board members at least two weeks before the Board meeting. 2. The criteria for evaluation: 3. Appeals process Counsel felt that the reconsideration process in the existing bylaws would apply. Bruce Tonkin proposed updating the diagrams of 5 May, 2004, to explicitly include the ICANN Board approval step as well as the timing factor and inviting General Counsel to participate in a GNSO Council committee teleconference on the Policy Development Process for the approval process for gTLD registry changes. Item 5: Re-assignment of .net Philip Sheppard, .net Council subcommittee chair, reported that there had been a few teleconferences and mailing list exchanges in which all The first draft report listed the criteria to be considered under 6 headings: 1. Criteria related to the targeting of the domain 2. Criteria relating to stability: technical and financial competence 3. Criteria related to promotion of competition 4. Criteria related to existing registry services such as the pending Verisign wait list service, the redemption grace period and the migration of the test-bed internationalised domain names. Applicants should be asked "Does the applicant wish to maintain all existing registry services?" If yes, please provide specifics and demonstrate the technical and legal ability of the registry to maintain existing services. If no, please expand on any issues relating to the withdrawal of such services. 5.Continuity 6. Policy compliance Bruce Tonkin cautioned that transparency was important and Cary Karp and Ken Stubbs suggested adding a disclaimer: Item 6: Any Other Business 1. Update on ICANN staff support for the GNSO Council Bruce Tonkin reported on his conversation with Paul Verhoef on staff support who indicated that further GNSO staff support is under active consideration. The Brucenoted that with the current level of staff support, the amount of policy development work underway, and the necessary reliance on voluntary participation by members of the ICANN community, it will be difficult to meet the ICANN bylaws' timelines and this should be made clear to the ICANN Board and the community. The Council once more underlined the importance of the GNSO policy development processes and the need for adequate staffing. Bruce Tonkin proposed giving immediate feedback to Paul Verhoef that the GNSO Council felt that they could not wait till August for further GNSO staff support, and called for a small group of volunteers to seek a solution with senior ICANN staff. NOTE: after the meeting, ICANN management informed that additional staff resources for the GNSO are under consideration, that the recruitment processes - including job descriptions - are being drawn up, and that it is hoped that the appropriate resources will be put in place as soon as the budget approvals allow. Marilyn Cade mentioned that a WSIS update was being planned for Kuala Lumpur in a timeframe allowing everyone, including the GAC to attend. Bruce Tonkin reported discussions with a ccTLD representative about joint meetings in Kuala Lumpur to discuss internationalised domain names and Tuesday morning of the GNSO Council meeting was proposed as an initial schedule. Bruce Tonkin declared GNSO meeting closed and thanked everybody for participating.
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