20 October 2005 Proposed agenda and related documents List of attendees: 14 Council Members ICANN Staff GNSO Council Liaisons Michael Palage - ICANN Board member Invited Guest Quorum present at 14: 10 CET. Bruce Tonkin chaired this teleconference. Item 1: Approval of minutes Ken Stubbs moved the adoption of the minutes: Decision 1: The GNSO Council minutes were adopted for the meetings: Item 2: Staff action items 2.2 Suzanne Sene reported that the Whois GAC workshop was planned as an open event on Tuesday morning, 29 November. Outreach was being made to Africa and Latin America for representation. The meeting focus would be on public policy aspects such as consumer, privacy and Intellectual Property protection. Among the proposed presentations are representatives from the Federal Trade Commission (FTC) on consumer protection, a German Data Protection commissioner from the European Commission, the Canadian banking industry, an Australian representative from eBay, and Margie Milam from Mark Monitor on Intellectual Property issues. Bruce Tonkin urged councillors to suggest possible speakers. Item 3: Process for election of GNSO Council chair Bruce Tonkin commented that in view of the current GNSO chair’s term finishing on 18 November 2005, it would be worth considering aligning the term of the chair with that of council members which should correspond to the annual general meeting. Bruce Tonkin handed the chair to Philip Sheppard. Philip Sheppard stated that the process for election of GNSO Council chair had been updated by discussion on the council mailing list. Maureen Cubberley seconded by Ken Stubbs proposed that: The motion was unanimously accepted by nominated vote. Kiyoshi Tsuru, Robin Gross and Norbert Klein were absent with no proxy and did not vote. Decision 2 Ken Stubbs seconded by Ross Rader nominated Bruce Tonkin, who accepted the nomination, for the interim position. The vote will be held at the next GNSO Council meeting on 16 November 2005 Philip Sheppard handed the chair back to Bruce Tonkin. Item 4: Evaluation of new gtlds (.biz, .info etc as well as .travel, .jobs. .mobi etc) Olof Nordling commented that it would be useful if Council members were to submit questions to be evaluated which would be sent to the GNSO constituencies for their input. It seemed as though the mapping of earlier rounds was incomplete thus assistance with questions that were lacking from the earlier evaluation would be useful. Marilyn Cade clarified that the purpose of looking backwards at what had been done was to educate what should be done going forwards and see what lessons had been learned from the processes followed. Concern was expressed with what appeared to be a random process asking councillors to brainstorm questions. An evaluation process was established for the initial round of gTLDs, and though it may not be necessary to undertake every question reviewed, it could be a starting point to assess what areas would be applicable in the new gTLD policy. Philip Sheppard stated that it was necessary compare to the past if additional domain names were to be added and if the questions were changed comparability would be lost. Bruce Tonkin proposed that councillors contacted Olof Nordling regarding the evaluation of previous new gTLDs. Item 5: Policy Development Process for new gtlds Olof Nordling reported that the Issues Report for new gTLDs still required review by other staff members, including the General Counsel, and would be published shortly. It was a highly prioritized item. Item 6: Policy development for IDNs Maria Farrell reported that the IDN background paper would be published at the end of the week ending 28 October 2005. Item 7: Update on WHOIS task force Jordyn Buchanan, the Whois task force chair stated that the Final task force report on a policy recommendation and advice on a procedure for handling conflicts between a registrar/registry's legal obligations under privacy laws and their contractual obligations to ICANN was complete. The recommendation was unanimously supported within the Whois task force and the report would be submitted to the GNSO Council chair for consideration by the GNSO Council. Continued work in the Whois task force was focusing on items 1 & 2 of the Whois Terms of Reference, A preliminary report could be expected 7 days prior to the Vancouver meeting. Item 8: Update on ICANN strategic planning from Marina Del Ray Meeting Marilyn Cade reported that the meeting, a one day event, was attended by Dr. Paul Twomey, Dr. Vint Cerf, Raimudo Beca, Njeri Rionge, Michael Palage and Mohamed Sharil Tarmizi, (members of the ICANN board), Kurt Pritz, Denise Michel, Bret Fausett, Ross Rader, and Patrick Sharry who facilitated a brainstorming exercise using the documents in the Issues Report. The focus was on 2 – 3 year issues. The entire process will be published for public comment. The idea is to continue discussions in Vancouver, finalise the strategic plan and have the Board vote on it at the January meeting. Timelines emerged as a major concern and discussions with Vint and Paul Twomey were held about the urgency of approving the strategic plan within the timeframe. Recognition is emerging of the need to support cross communication, across the Supporting Organisations and Advisory Committees. There was a strong assumption that inputs to the ICANN strategic plan would include recognition of the Supporting Organisations which placed responsibilities on the Council to develop its own strategic plan ensuring community representation in the consultation and input processes available on the larger ICANN plan. Ross Rader added that in totality it was a first step in representational dialogue, a two way process where people were listening and talking about things important to the GNSO. Striking was the amount of work that ICANN needed to do over the next 5 years which would require more effective communication in the GNSO and within the entire organisation. Marilyn Cade commented that increased interaction between the Advisory committees and the Supporting Organisations was essential. Item 9: Update on GNSO operational and strategic planning process. Ross Rader, who chaired the planning group in Grant's absence, reported the planning group was discussing how to organize the work, the next steps being to start doing the work. The major issue was the inventory of work that remained outstanding and prioritisation. It was generally agreed that consensus on prioritisation should be sought from Council. Short term scheduling was less difficult than long term scheduling. Bruce Tonkin proposed working on the GNSO Strategic Plan prior to Vancouver. Item 10: Any other business Liz Williams noted that the GNSO Review Terms of Reference were to be posted for Public Comment. 10.2 WSIS group update Avri Doria enquired whether any progress had been made concerning the list of volunteers to review and summarise the main outcomes and strategic issues of the Tunis WSIS meeting, 16-18 November 2005, which should be included in the GNSO Vancouver meeting schedule. Marilyn Cade reported that a conference call with ICANN staff and the working group would be scheduled to assure a bottom up process to formulate and participate in the plan and how best to address the issue in Vancouver. Bruce Tonkin declared the GNSO meeting closed and thanked everybody for participating.
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GNSO Council Teleconference Minutes
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