21 February 2004.
Please note: The date refers to the publication of the minutes and not to the meeting.
Meeting date: 19 February 2004
Proposed agenda and related documents
List of attendees:
17 Council Members
Barbara Roseman - ICANN Staff Manager
Christopher Wilkinson - GAC Liaison
The WHOIS Task Force Chairs were asked to join the call.
Alejandro Pisanty - ICANN Board member seat # 13
Glen de Saint G�ry - GNSO Secretariat
MP 3 recording
Bruce Tonkin and Philip Sheppard chaired this teleconference.
Ken Stubbs proposed that since there was a quorum of 16, Philip Sheppard chair the meeting while waiting for Bruce Tonkin.
Item 2: Summary of the minutes January 22:
Ken Stubbs, seconded by Demi Getschko moved the adoption of the January 22 minutes.
Decision 1: Minutes of the January 22 meeting adopted.
Item 5: Planning for ICANN meeting in Rome
The GNSO Secretariat reported that on:
Bruce Tonkin joined the meeting and took the chair from Philip Sheppard
Thursday morning March 4 a proposed meeting for drafting an initial Approval Process for gTLD Service Changes that could form the Initial report prior to public comment.
Item 3: Approve timelines for WHOIS task forces
Bruce Tonkin reported on the second joint meeting held with the Whois task force chairs.
Decision 2: Timelines approved for the 3 Whois task forces policy development process.
Receive an update from the WHOIS task force chairs:
Jeff Neuman, task force 1 chair, on restricting access, reported that the questionnaire had been distributed and 5 or 6 good responses had been received. He urged the constituencies to take a look at the survey and gather as many responses as possible and prepare constituency position statements. With the information, it would be possible for the task force to discuss issues regarding restricting access, and port 43 access to Whois information.
Brian Darville, task force 3 chair, on data accuracy, reported that the Registrars survey was complete. The ccTLD survey by CENTR and the ccNSO distribution had not yet been responded to while the survey to other industries had been distributed and responses were trickling in. The task force would circulate a draft report by Wednesday 25.
Jordyn Buchanan, task force 2 chair, on data collection and display, reported questionnaires had been distributed to each of the GNSO constituencies, ccTLDs through the ccNSO, and CENTR and to the GAC. The return date for the responses had been extended. Some data had been received which would be compiled into a readable format over the next month. Three sub groups in the task force had been identified to develop a methodology as well as templates for the data analysis which would be reported on at the Rome workshops.
Item 4: Discuss constituency statements on the Procedure for use by ICANN in considering requests for consent and related contractual amendments to allow changes in the architecture or operation of a gTLD registry
Bruce Tonkin referred to Barbara Roseman's summary
For all of the above areas of agreement, there are still some considerable differences between the constituencies on the specifics of the issues involved. While all may agree that the process should be timely, most have different views on what that means. Also, there were some issues raised by a single constituency and not addressed at all by others, such as how much it will cost to implement a new process (CBUC), what recourse will exist for ICANN and the community if an evaluation fails to accurately assess harm (ISPCP), and whether the process should be different for dominant/non-dominant TLDs (NCUC).
Bruce Tonkin called for comments.
Item 6: Expectations on ICANN staff manager for GNSO policy support
Philip Sheppard commented that some guidance was given in the ICANN bylaws on the policy development process but that the expectations in the content were missing and referred to the following set of guidelines he had drawn up and welcomed by ICANN General Counsel:
Proposed guidelines for the ICANN staff manager's issue report -
Background The staff manager's issue report is the precursor to the GNSO policy development process (PDP). The PDP is relatively new and there has been a high degree of variation in the quality, length and usefulness of the issues reports so far. This is not surprising since Council and staff are still developing procedures. Therefore, Council proposes guidelines to provide structure for future staff manager issue reports. The goal is to ensure that the materials are directly useful to the work of the Council.
What SHOULD NOT be in the issues report
The report must be clear in its recommendation to Council. Past reports have not had this clarity and the GNSO chairman has been obliged to draft terms of reference for a Council WG in an attempt to provide such clarity. It would be more appropriate if the report itself proposed such terms of reference (recognising that Council may choose to modify them). Therefore all future issues reports should contain:
Bruce Tonkin commented that the object of the issues report was to identify the issues and establish the terms of reference. As far as the constituency statements were concerned, it was a question of having the right amount of detail for the Staff to work on.
Bruce Tonkin dropped off the call momentarily.
Philip Sheppard took over the chair in the absence of Bruce Tonkin.
Philip Sheppard moved for the adoption of the Proposed guidelines for the ICANN staff manager's issue report, seconded by Ross Rader.
Resolution carried unanimously, 26/27 votes, 1 absent.
Bruce Tonkin re-joined the call and resumed the chair.
Decision 3: Adoption of the Proposed guidelines for the ICANN staff manager's issue report
Bruce Tonkin commented that when discussing the timelines with the ICANN Board at the informal breakfast meeting, he would emphasize that data collection was an important phase.
Item 5: Election process for ICANN Board seat #13
Alejando Pisanty left the call.
The GNSO Council voted on the motion.
The motion carried unanimously, 26 votes, one absent
Alejandro Pisanty fills the ICANN Board seat #13 for one term.
Decision 4 : Alejandro Pisanty fills the ICANN Board seat #13 for one term. Alejandro Pisanty was re-elected for this third and final term in accordance with the ICANN bylaws, and this term is to run through 6 months following the ICANN annual meeting in 2006.
Any Other Business:
Christopher Wilkinson commented that the GAC would spend increasing time with high priority on policies for new gTLDs.
Bruce Tonkin declared GNSO meeting closed, thanked Philip Sheppard for chairing in his absence and everybody for attending.