Agenda for GNSO Council Meeting 26 August 2010

This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

For convenience:

• An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
• An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 20:00 UTC

See the following and http://www.timeanddate.com/ for other times:
13:00 PDT; 15:00 CDT; 16:00 EST; 17:00 Buenos Aires; 17:00 Brazil; 22:00 CET; 24:00 Moscow

Friday, 27 August
01:00 Pakistan; 04:00 Hong Kong; 05:00 Tokyo, 06:00 Melbourne

Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast http://stream.icann.org/gnso/

Item 1: Administrative matters (15 minutes)

1.1 Roll call of Council members and polling for Disclosures of Interest

• Per the GNSO Operating Procedures, Section 5.4, we are required to poll Councilors regarding “any direct or indirect interests that may affect a Relevant Party’s judgment on an issue that is under review, consideration, or discussion” in this meeting.
• The main issues for this meeting are:
  • New voting procedures
  • Whois studies
  • GNSO Endorsements for the AoC SSR & Whois Policies RTs
  • Vertical Integration (VI) PDP WG
  • Community WG regarding the GAC requested community working group on new gTLD Recommendation 6 (i.e., morality & public order)

1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:

• 5 August 2010 meeting – Scheduled for Approval on 26 August 2010.
  http://gnso.icann.org/mailing-lists/archives/council/msg09519.html

Item 2: Overview of New Procedures Related to Voting (5 minutes)

2.1 Refer to:

• GNSO Operating Procedures
  http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf
• Cheat sheet for new voting procedures

  Visual Procedures Map covering abstentions, absences, and vacancies
  http://gnso.icann.org/council/visual-procedures-map-en.htm

  Abstention Notification Form to be completed by an officer of the abstaining Councilor's appointing organization (Stakeholder Group or Constituency, as appropriate)
  http://gnso.icann.org/council/abstention-notification-form-en.htm

2.2 Opportunity for SGs, Constituencies and the Council to schedule an overview session with Ken Bour

2.3 Discussion

Item 3: Whois Studies (20 minutes)

3.1 Refer to:

• Whois Studies Report:
  http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.pdf
• RFP for Proxy/Abuse Study:
  http://www.icann.org/en/announcements/announcement-2-18may10-en.htm
• Liz Gasster's summary chart of the studies:
  http://gnso.icann.org/whois/whois-studies-chart-30jul10-en.pdf
• Brief overview of the study choices presented by Lisa Phifer on 15 July:
  http://brussels38.icann.org/meetings/brussels2010/presentation-whois-report-23jun10-en.pdf

3.2 Highlights of Report for Whois Study # 3 (Liz Gasster)

3.3 Motion to proceed with Study # 1

• Refer to motion:
  https://st.icann.org/gnso-council/index.cgi?26_august_motions
• Discussion
• Vote
  (Note that absentee voting will not be allowed for this but new procedures may apply.)

   

3.4 Continuing discussion of how to proceed in selecting studies
3.5 Next steps?

Item 4: GNSO Endorsements for the AoC SSR & Whois Policies RTs (20 minutes)

4.1 Refer to:

• GNSO AoC Reviews site: http://gnso.icann.org/aoc-reviews/
• GNSO SSR RT site: http://gnso.icann.org/aoc-reviews/dns-ssr-en.htm
• GNSO Whois RT site: http://gnso.icann.org/aoc-reviews/whois-policies-en.htm

4.2 SG primary & alternate endorsements:

4.3 Summary of Geographic & Gender Diversity for SG Primary Endorsements:

4.4 Possible Candidates to Improve Diversity:

Note the ccNSO endorsements:

SSR RT: Ondrej Filip from Europe, Rodney Joffe from North America and Simon McCalla from Europe (for two seats)

Whois RT: Emily Taylor from Europe (for one seat)

4.5 Should the GNSO add one or two candidates to improve diversity of either RT slate?

• Discussion
• Next steps? [e.g., motion(s) for consideration on 8 September]
• Note: GNSO endorsement slate is due to Selectors not later than 12 September

Item 5: Vertical Integration (VI) PDP WG (20 Minutes)

5.1 Refer to Revised Initial Report from the WG
http://gnso.icann.org/issues/vertical-integration/revised-vi-initial-report-18aug10-en.pdf

5.2 Overview of the report (Margie Milam)

• Discussion
• Next steps?
• Deadline for submission of report to the Board for their retreat: 13 September

5.3 Refer to motion (if any):
https://st.icann.org/gnso-council/index.cgi?26_august_motions

• Discussion
• Vote
• Follow-up actions

Item 6: GAC requested community working group on new gTLD Recommendation 6 (15 Minutes)

6.1 Refer to draft terms of reference (ToR):
http://gnso.icann.org/drafts/draft-new-gtld-recommendation-6-wg-tor-18aug10-en.pdf

6.2 Discussion

6.3 Any suggested changes to the draft ToR

6.4 Any objections to the ToR?

Item 7: Ongoing Action Items (10 Minutes)

7.1 Next Steps for Prioritization of GNSO Projects (Chuck Gomes)

7.2 Registration Abuse Policies WG Recommendations Action Plan (Marika Konings)

7.3 Suggested improvements for GNSO Public Council meetings * (Wendy Seltzer)

• Target date for completion of work and submission of input to Stéphane & Glen for schedule planning: 15 September.

7.4 Suggestions for GNSO Council interaction with the Board * (Stéphane Van Gelder)

• Target date for completion of work and submission of input to Stéphane & Glen for schedule planning: 15 September.

7.5 Drafting team for draft DNS-CERT/SSR WG charter (Chuck Gomes)

• Note that the ccNSO identified the following as members of this group:

  Jay Daley, .nz
  Chris Disspain, .au, ccNSO Chair
  Luis Diego Espinoza, .cr
  Ondrej Filip. .cz
  Hiro Hotta, .jp
  Hansang Lee, .kr
  Jörg Schweiger, .de
  Tan Yaling, .cn

7.6 Standing committee to monitor GNSO Improvements implementation (Glen de Saint Géry)

7.7 Council meeting dates for November, December & January (Glen de Saint Géry)

Item 8: Other Business (5 Minutes)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:

1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot:

1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated.

Local time between March and October, Summer in the NORTHERN hemisphere
----------------------------------------------------------------------------------------------
Reference (Coordinated Universal Time) 20:00UTC
----------------------------------------------------------------------------------------------
California, USA (PST) UTC-8+1DST 13:00
Cedar Rapids, USA (CDT) UTC-6+1DST 15:00
New York/Washington DC, USA (EDT) UTC-5+1DST 16:00
Buenos Aires, Argentina UTC-3+0DST 17:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 17:00
Dublin, Ireland (GMT) UTC+0DST 21:00
Darmstadt, Germany (CET) UTC+1+1DST 22:00
Paris, France (CET) UTC+1+1DST 22:00
Moscow, Russian Federation (MSK) UTC+3+0DST 00:00 next day
Karachi, Pakistan UTC+5+0DST 01:00 next day
Hong Kong, China UTC+8+0DST 04:00 next day
Tokyo, Japan UTC+9+0DST 05:00 next day
Melbourne/Sydney Australia (EDT) UTC+10+1DST 06:00 next day
----------------------------------------------------------------------------------------------
The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time (with exceptions)
----------------------------------------------------------------------------------------------
For other places see http://www.timeanddate.com/