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Agenda for GNSO Council Meeting 18 November 2010

Last Updated:
Date

This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

For convenience:

* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 11:00 UTC

Coordinated Universal Time:11:00 UTC - see below for local times
(03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 Melbourne )

Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast

http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 minutes)

1.1 Roll call of Council members and polling for Disclosures of Interest

• Per the GNSO Operating Procedures, Section 5.4, we are required to poll Councilors regarding “any direct or indirect interests that may affect a Relevant Party’s judgment on an issue that is under review, consideration, or discussion” in this meeting.
Here is the definition provided in the procedures:

“Disclosure of Interest: Relevant to a specific issue at a specific time. A written statement made by a Relevant Party of direct and indirect interests that may be commercial (e.g. monetary payment) or non-commercial (e.g. non-tangible benefit such as publicity, political or academic visibility) and may affect, or be perceived to affect, the Relevant Party's judgment on a specific issue.”

The main issues for this meeting are

  • GNSO Project Decision Making
  • Status of Council Chair Nominations and NCA Assignments
  • Disclosure of Interest Procedures motion
  • Final Report on Proposals for Improvements to the Registrar Accreditation Agreement
  • New gTLD Applicant Guidebook
  • RySG endorsements for AoC SSR RT replacement

1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:
• 28 October 2010 meeting minutes
http://gnso.icann.org/mailing-lists/archives/council/msg09873.html
– Scheduled for approval on 15 November 2010.

Item 2: Election of Council Chair & Vice Chairs (20 minutes)

Refer to procedures approved on 28 October:

http://gnso.icann.org/elections/election-procedures-2010.htm

2.1 Chair Nominees

2.2 NCA Assignments?

  • Non-contracted Party House: (TBD)
  • Contracted Party House: (TBD)

2.3 Status of OSC/GCOT review of the election process (Julie Hedlund)

Item 3: GNSO Project Prioritisation (10 minutes)

3.1 Considering the prioritization discussions we had on 28 October and prior to that, is the following a possible way forward: Rather than spending more time prioritizing GNSO projects, develop criteria for making decisions on a case by case basis?

  • Discussion
  • Other alternatives?
  • Volunteers?

3.2 Next steps?

Item 4: Disclosure of Interest Procedures (10 minutes)

4.1 Refer to revised procedures:
http://gnso.icann.org/drafts/gnso-operating-procedures-revisions-15oct10-en.pdf

4.2 Refer to motion:
https://st.icann.org/gnso-council/index.cgi?18_november_motions

4.3 Discussion

4.4 Vote (Note that absentee voting is not allowed for this motion.)

Item 5: Final Report on Proposals for Improvements to the Registrar Accreditation Agreement (20 minutes)

5.1 Refer to final report:
http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf

5.2 Overview of report (Margie Milam)
http://gnso.icann.org/correspondence/final-report-raa-improvements-28oct10-en.pdf

5.3 Discussion

5.4 Next steps?

Item 6: Planning for Cartagena Meetings (15 minutes)

6.1 Changes to schedule (Stéphane Van Gelder, Glen de Saint Géry)

http://gnso.icann.org/meetings/gnso-draft-agenda-cartagena-26oct10-en.pdf

6.2 Topic(s) for Joint meetings with the GAC & ccNSO

6.3 Other agendas

Item 7: New gTLD Applicant Guidebook (30 minutes)

7.1 Joint Applicant Support WG (Rafik Dammak)

7.2 VI PDP WG Interim Report

7.3 Refer to latest version of the guidebook:

http://www.icann.org/en/topics/new-gtlds/draft-rfp-clean-12nov10-en.pdf

7.4 Highlights (Kurt Pritz)

7.5 Discussion

7.6 Action Items?

Item 8: Other Business (5 Minutes)

8.1 AoC SSR RT Resignation by Ken Silva

8.2 Personnel announcement

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot:
1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated.
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