Final Proposed Agenda 12 October 2017

Last Updated: 11 October 2017
Date: 
12 October 2017

Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/ziIhB

This agenda was established according to the GNSO Operating Procedures v3.2, updated on 01 September 2016.

For convenience:

  • An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  • An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 12:00 UTC: http://tinyurl.com/ya74wnq9

05:00 Los Angeles; 08:00 Washington; 13:00 London; 15:00 Istanbul; 23:00 Hobart

GNSO Council Meeting Audio Cast
To join the event click on the link: http://stream.icann.org:8000/gnso.m3u
Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.


Item 1. Administrative Matters (5 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:

Minutes of the meeting of the GNSO Council on 24 August 2017, were posted on 14 September 2017.

Minutes of the meeting of the GNSO Council on 20 September 2017, were posted on 08 October 2017

Item 2. Opening Remarks / Review of Projects & Action List (10 mins)

2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects Listand Action Item List

Item 3. Consent Agenda (5 min)

Approval of the appointment of Cheryl Langdon-Orr as an additional co-chair for the New gTLD Subsequent Procedures Policy Development Process Working Group, to join current co-chairs Jeff Neuman and Avri Doria, along with Council liaison Paul McGrady. Further, the Council recognizes that Avri's tenure as a co-chair of this WG will end when she is seated on the ICANN Board at ICANN60. To that extent, the Council wishes to thank Avri for her service to the WG and wish her well in her role on the ICANN Board.

Item 4: COUNCIL DISCUSSION – Standing Committee on Draft Budget Cycle (15 minutes)

As discussed during ICANN59 in Johannesburg, the GNSO Council is looking to form a Standing Committee consisting of interested GNSO Council members focused on the ICANN Budget and Operational Plan. You will recall that the GNSO Council submitted comments as part of the FY17 & FY18 ICANN draft budget and operating plans. These past efforts have been ad hoc and somewhat reactionary. Given changes to the ICANN bylaws and the new powers afforded to the Empowered Community, one of which is the power to reject the ICANN budget, it was discussed that the formation of this new Standing Committee could formalize the Council’s consideration of future budget cycles in a more proactive and continuous manner. A draft call for volunteers (page 1) and a draft charter (remaining pages) were created and available for review and provide further context (https://gnso.icann.org/en/drafts/draft-icann-budget-operations-charter-04oct17-en.pdf)

Here, the Council will discuss the path forward and determine overall interest in the formation of this standing committee.

4.1 – Presentation of discussion topic (James Bladel)

4.2 – Council discussion

4.3 – Next steps

Item 5: COUNCIL DISCUSSION – Future ICANN meeting planning (15 minutes)

On 02 February 2013, the ICANN Board resolved to establish the Multi-Stakeholder Meeting Strategy Working Group (MSWG), allowing community members and the Board to work together to develop a meeting strategy that aligns with community needs.

On 25 February 2014, the MSWG published its report and recommendations for public comment. The recommendations of the MSWG led to the current structure now in place (i.e., Meeting A, B, and C).

Many in the community are generally supportive of the new and now existing structure, but still see room for improvement. On 17 August 2017, community leaders and ICANN staff held a discussion regarding possible changes to ICANN meetings and the venue selection process. ICANN org will be preparing a paper for public comment on ICANN meeting format changes, with the intention to have the public comment period open during ICANN60. The potential changes envisioned are generally considered adjustments to the existing meeting strategy rather than a wholesale change to that meeting strategy.

Here, the Council will discuss the path forward for review of existing suggested adjustments and possible formulation of its own adjustments to the ICANN meeting strategy.

5.1 – Presentation of discussion topic (Council leadership)

5.2 – Council discussion

5.3 – Next steps

Item 6: COUNCIL DISCUSSION – Planning for ICANN60 (10 minutes)

During ICANN59, the proposed block schedule for ICANN60 was shared (https://gnso.icann.org/en/drafts/icann60-draft-prelim-block-schedule-27jun17-en.pdf) – note that further updates have been made as a result of the SO/AC Planning Committee and the resulting cross-community session selections (https://meetings.icann.org/sites/default/files/icann60_block_sched_v1.3.pdf). Based on requests received to date from the different GNSO PDP WGs, CCWGs WGs, and cross community session landscape, the Council leadership has revised its draft GNSO schedule for Council input and review, available here. Following Council review, this draft GNSO schedule will again be shared with the GNSO Stakeholder Groups and Constituencies to facilitate their planning and scheduling.

6.1 – Update on planning for ICANN60 (Council leadership)

6.2 – Council discussion

6.3 – Next steps

Item 7: COUNCIL DISCUSSION – Planning for joint meetings with GAC, ccNSO, and ICANN Board at ICANN60 (15 Minutes)

The GNSO Council holds joint sessions with the GAC, ccNSO, and ICANN Board at nearly every public ICANN meeting, which is the case for the upcoming ICANN60 meeting in Abu Dhabi.

Here, the Council will seek to come to agreement on a set of topics for each joint session.

7.1 – Presentation of discussion topic (Council Leadership)

7.2 – Council discussion

7.3 – Next Steps

Item 8: ANY OTHER BUSINESS (15 minutes)

8.1 – Discussion of preparatory activities for the GNSO Council Strategic Planning Session.

8.2 – Discussion about the ICANN organization consultation process on community resources, the aim of which is to solicit input from SO/AC groups to update the ICANN Community Travel Support Guidelines.

8.3 – The co-chairs of the Sub-Pro WG have reported that Martin Sutton has been selected as the Work Track 5 co-lead from the GNSO. While not subject to a Council vote, the WG co-chairs wanted to ensure an opportunity for discussion on the selection on this Council call.

8.4 – Update on the Community gTLD Change Request Process agenda item, first discussed on the 20 September 2017 Council call.


Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)

See https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf.

References for Coordinated Universal Time of 12:00 UTC
Local time between March and October Summer in the NORTHERN hemisphere


California, USA (PDT) UTC-7 05:00
San José, Costa Rica UTC-6 06:00
Iowa City, USA (CDT) UTC-5 07:00
New York/Washington DC, USA (EDT) UTC-4 08:00
Buenos Aires, Argentina (ART) UTC-3 09:00
Rio de Janeiro, Brazil (BRST) UTC-3 09:00
London, United Kingdom (GMT) UTC+1 13:00
Bonn, Germany (CET) UTC+2 14:00
Cairo, Egypt, (EET) UTC+2 14:00
Istanbul, Turkey (TRT) UTC+3 15:00
Singapore (SGT) UTC 20:00
Tokyo, Japan (JST) UTC+9 21:00
Sydney/Hobart, Australia (AEDT) UTC+11 23:00


DST starts/ends on last Sunday of October 2017, 2:00 or 3:00 local time (with exceptions)


For other places see http://www.timeanddate.com and http://tinyurl.com/ya74wnq9