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Agenda for the GNSO Council Meeting 10 May 2012

Last Updated:
09 May 2012

This agenda was established according to the GNSO Council Operating Procedures approved 22 September 2011 for the GNSO Council and updated.

For convenience:

  • An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  • An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Times 15:00 UTC

Coordinated Universal Time 15:00 UTC
08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 00:00 Tokyo

Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast

Item 1: Administrative matters (10 minutes)

1.1 Roll Call

1.2 Statement of interest updates

1.3 Review/amend agenda

1.4 Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:

Draft Minutes of the GNSO Council meeting 12 April 2012 approved on 30 April 2012.

1.5. GNSO Pending Projects List

  • Review main changes.
  • Comments and/or questions.

Item 2: Consent agenda (5 minutes)

A consent agenda item is being added as a standard agenda item to provide for a simplified process to obtain Council approval on specific tasks.

Item 3: Best practices for addressing abusive registrations (15 minutes)

Following the recommendation of the Registration Abuse Policies (RAP) Working Group, the GNSO Council requested a discussion paper on the creation of non-binding best practices to help registrars and registries address the abusive registrations of domain names.

The discussion paper recommended the creation of two Working Groups, one to establish the framework for best practices and one to propose candidate best practices to address the abusive registration of domain names.

The Council must now consider a motion to set up a drafting team to create the charter for these groups.

Refer to motion 1[]

3.2 Reading of the motion (Zahid Jamil)

3.3 Discussion
3.3 Vote

Item 4: Update on the new PDP (10 minutes)

In December 2011, the ICANN Board adopted, on the recommendation of the GNSO Council, the revised GNSO Policy Development Process. This session is to introduce the revised GNSO PDP and explain its new features in detail.

Introduction to Revised Policy Development Process (PDP)

4.1 Update (Marika Konings)

4.2 Discussion

Item 5: International Olympics Committee /Red Cross Names Drafting Team (IOC/RC DT) (15 minutes)

On September 14, 2011, the GAC submitted a proposal to the GNSO Council to protect IOC and RC marks at the top and second level for all new gTLDs.

At its March 26 meeting, the GNSO Council approved the IOC/RC DT's recommendations (see resolution passed by the Council here  However, these recommendations did not contain any proposals with regard to the protection of these marks at the second level.

On April 10, 2012, the Board established the New gTLD Program Committee and granted it all of the powers of the Board to exercise Board-level authority for any and all issues that may arise relating to the New gTLD Program. The Committee met on 10 April 2012 and resolved not to update the New gTLD Applicant Guidebook at this time (see

On April 12, 2012, the GNSO Council approved a motion requesting an Issue Report on protection of names and acronyms of IGOs at the top and second level for all new gTLDs.

In the light of both the Board decision and the decision by the Council to request an Issue Report on the protection of names and acronyms at the top and second level for all new gTLDs , this discussion item aims to determine whether the Council should (i) continue the IOC/RC DT to recommend a complete response to the GAC proposal at the second level, (ii) disband the IOC/RC DT and prepare a response to the GAC proposal on its own, (iii) disband the IOC/RC DT until the potential new PDP progresses and delay any response to the GAC, or (iv) whether new instructions should be given to the DT.

5.1 Discussion

5.2 Next Steps

Item 6: Update on the Joint Supporting Organisations/Advisory Committee on New gTLD Applicant Support Working Group( JAS WG) (15 minutes)

This item aims to provide the Council with a status update on the JAS WG so that next steps for the group can be determined.

6.1 WG update from Staff (Kurt Pritz)

6.2 Discussion

6.3 Next steps

Item 7: Synthesis of WHOIS Service Requirements - The WHOIS Access recommendation (5 minutes)

The WHOIS access recommendation was considered as part of the consent agenda at the Council's 16 February 2012 meeting.

At that meeting, the ISP constituency requested that the proposal to end this work be removed from the consent agenda and considered as part of the GNSO's main agenda. A further suggestion was suggested that constituency/stakeholder members work with Staff to identify a path forward and that the topic be further discussed at the Costa Rica meetings.

This agenda item is to determine what next steps, if any, should be planned for this project item.

7.1 Update from Staff/ISP (Marika Konings, Wolf-Ulrich Knoben)

7.2 Discussion

7.3 Next steps

Item 8: Update on the Internationalised Registration Data WG (10 minutes)

The IRD submitted its final report to the GNSO Council and SSAC on March 3, 2012 for review and approval.

However, SSAC has recommend some substantial changes and more work may now be needed by the IRD before its final report can be considered.

This agenda item is to provide an update on these latest developments in the IRD WG's work to the Council.

8.1 WG update from Staff (Steve Sheng)

8.2 Discussion

Item 9: Any Other Business (15 minutes)

9.1 Discussion on recent Board announcement to alter ICANN meeting Friday schedule.
9.2 Discussion on ALAC proposal for ICANN Academy.
9.3 URS update in draft budget - should the Council write to the Board to request that it be involved? (intro from Staff).

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:

  1. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.
  2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.
  3. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority.
  4. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.
  5. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.
  6. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House.
  7. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination.
  8. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation.
  9. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,
  10. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.
  11. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote.
  12. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House."

Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council motions or measures.

  1. Initiate a Policy Development Process (PDP);
  2. Approve a PDP recommendation;
  3. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
  4. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting‟s adjournment. In exceptional circumstances,announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.

4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.)
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