The GNSO will operate under Rules of Procedure for old DNSO Names Council except in cases of conflict with the new ICANN bylaws where the ICANN new bylaws take precedence. Contents
1.1 Election 1.2 Meeting schedules 2.1 Meetings Schedule 2.2 Voting 2.3 Quorum In compliance with by-law VI-B 2(h), a majority of the total number of NC members then in office constitutes a quorum. Proxy votes shall not count toward the presence of a quorum. 2.4 Speaking at meetings
At a physical meeting, an NC member may raise a hand and wait to be recognised by the Chair and during a teleconference an NC member may speak in an appropriate gap and say immediately "their name to speak". This will be noted by the Chair who will invite the intervention in due course. To ensure balance, the Chair has the discretion to delay an intervention by a frequent speaker to allow others to speak. By way of guidance for the Chair, a NC member is not expected to speak for more than three minutes at a time and the Chair should solicit the views of other NC members before returning to the same speaker on any one issue. Such discretion should not be exercised for a "point of information". A point of information is for NC members seeking information from the Chair or other NC members about meaning or procedure - it is specifically not intended to provide information. 2.5 Seating 3.1 Types
3.2 http://www.dnso.org/dnso/notes/20021029.NCshanghai-agenda.html 3.3 Composition of committees and task forces
Note: An ICANN-relevant organisation is defined as one that any NC member considers to be ICANN-relevant. 3.4 Working group 3.5 Variations 4.1 Objective 4.3 Agenda proposals for NC meetings
4.4 Agenda preparation
In order for a topic to appear on the NC agenda being prepared by the IC, it must be presented to the IC no later than 21 days before the meeting. The IC shall propose a guillotine (time limit) for each agenda item. IC members are encouraged to remind the Chair of these limits during a meeting if necessary. The IC shall send the agenda for a meeting no later than 15 days before the meeting to the NC secretariat and NC Chair. The agenda may be changed at the discretion of the NC Chair, who will make reference to the change in the new agenda. The agenda, once seen by the Chair, will be posted by the Secretariat within one working day of receiving the IC agenda. Where there is disagreement within the IC issues will be settled by a simple majority vote or referred to the NC at the discretion of the IC Chair. When there are items which have been rejected for agenda inclusion by the IC, NC members shall have 7 days to submit an objection which will count as a vote against the IC rejection. Non-votes will be deemed an acceptance of the IC's decision, and a majority of the votes shall rule. 4.5 Last minute 4.6 Reports and declarations 4.7 Exceptions 5.1 Eligibility 5.2 Notification In advance. During a meeting If the Names Council member is able to participate in a Names Council telephone conference but has cause to leave the call the Names Council member may then designate a proxy representative. 5.3 Acceptance 5.4 Revocation 5.5 Names Council member incommunicado 6. Approval of the Summary of NC Meetings 6.1 Timetable 6.2 Procedure
7.1 Scribe 7.2 Duties of scribe 7.3 Disputes When a names council member fails to participate in two regular consecutive NC meetings without notification of absence to the DNSO secretariat or NC chair or Council list, the DNSO secretariat will notify the constituency and ask for a response. 9. Consensus Policy Development
10. Procedures for Working Groups 10.1 Definition of working group 10.2 Objective
10.3 Membership Persons new to the ICANN process who wish to participate in a working group will be asked to join the ga-announce list to qualify for membership. Working Group membership is open throughout the life of the Working Group. 10.4 Criteria
10.5 Terms of reference
The draft terms will be posted to the NC list and the DNSO ga-announce mailing list as a public notice that the formation of the Working Group is being considered. After a review period lasting at least a week the NC, after reviewing comments, will approve the original or modified terms. Following this the DNSO secretariat will establish:
10.6 Supervisory Chair and WG Chair
The WG Chair's key functions are:
And for face to face meetings the WG Chair is required:
The WG Chair and the Supervisory Chair report to the Names Council. 10.7 Removal of the Supervisory Chair or Working Group Chair
then the Supervisory Chair after consultation with the Names Council, upon the reasonable request of one or more Working Group members, shall have the authority to remove and hold elections for another WG Chair. In the event that the Supervisory Chair:
then the Names Council shall have the authority to remove and appoint another Supervisory Chair. 10.8 New ideas 10.9 Procedural questions 10.10 Voting 10.11 Consensus 10.12 Real time work 10.13 Proposal development 10.14 Disputes and role of an interim report
10.15 Draft final report The Report should contain the following sections:
10.16 Publication and comment period 10.17 Final report 10.18 Termination 10.19 Revising the terms of reference 11. Criteria for Establishing New DNSO Constituencies 11.1 Need
11.2 Common interest
11.3 Distinction
11.4 Representation
11.5 Alternatives
11.6 Organisation on a global scale
11.7 Support within the DNSO
11.8 Impact assessment
The Council introduced a sanctions scheme in 2001. The scheme applies immediately. The scheme applies to all past debts but the clock does not start running on past debts until the first letter is issued. From the date that invoices are mailed/e-mailed to representatives of Constituencies, if payment is not received by the DNSO or its agent by:
These procedures are designed to conform with the ICANN Bylaws and provide progressively greater pressure on Constituencies that fail to pay their DNSO dues in a timely way. They are also designed to ensure that Constituencies that pay promptly do not subsidise those who pay late by imposing late payment fees on late payers. 13.1 The DNSO secretariat will typically act as returning officer for an e-mail vote. All votes using the DNSO secretariat voting software have resource implications. Any vote of the NC or General Assembly (GA) undertaken by the DNSO secretariat must be requested by the Names Council chair. The NC chair will not ordinarily refuse a request for a vote from the chair of the GA for a GA vote, so long as the number of requests are for ten or fewer votes per year. More than this number may have cost implication from overtime or other costs above that expected in the annual DNSO secretariat budget. If a request is refused, the GA chair is entitled to request NC discussion for the next ordinary meeting of the NC; the GA chair shall participate in such discussion. If the NC fails to honour such a request for discussion, the GA's request for a vote shall be considered granted. 13.2 The voting period for any vote will ordinarily be 14 calendar days. In exceptional circumstances it may be shorter. A reminder will be sent out two or three days before the end of the vote reminding the registered voters to vote before the close of the vote. The returning officer should confirm receipt of vote back to all voters. If a voter does not receive a receipt within one working day then the onus is on the voter to contact the returning officer and if necessary vote by telephone. Once the vote is closed, the address to which the ballot is sent is no longer valid and an out-of-time vote will be returned to sender. The result of the e-mail vote will be declared as soon as practicable once known. Names Council e-mail votes 13.3 ICANN by-laws VI-B 2(h) requires that NC members "can speak to and hear one another" for an NC meeting to be valid. Votes taken by e-mail therefore have to be validated at a subsequent meeting. 13.4 Typically at the meeting of the Names Council following an e-mail vote, the Chair will ask for the e-mail vote to be validated by a simple vote of approval to show the will of the NC was fairly expressed by the e-mail vote. After such validation the result of the e-mail vote will be an act of the Names Council. 13.5 Should there be any technical failure or other anomaly in the e-mail vote, the Chair will ask NC members at the NC meeting following an e-mail vote, to reaffirm their original or intended e-mail vote. NC members cannot change their vote in a reaffirmation vote. 13.6 Under exceptional circumstances which must be described by the Chair and agreed to by the NC by a two-thirds vote, it may be decided to ignore the e-mail vote and hold a fresh vote at which NC members may chose to vote differently from their earlier e-mail vote. |