At the 26 June 2003 ICANN Board adopted the amendments to the bylaws under resolution 03.106
Bylaw Article IX - section 3.9 states:
"The ccNSO Council shall make selections to fill Seats 11 and 12 on the Board by written ballot or by action at a meeting; any such selection must have affirmative votes of a majority of all the members of the ccNSO Council then in office. Notification of the ccNSO Council's selections shall be given by the ccNSO Council Chair in writing to the ICANN Secretary, consistent with Article VI, Sections 8(4) and 12(1).."
The ccNSO Council and ccNSO members have decided that before making the nomination of Directors the ccNSO members shall be entitled to vote for those nominees they would like to see on the ICANN Board.
Summary
Only ccNSO members will be eligible to nominate or second candidates for seats 11 and 12 on the ICANN Board.
Only ccNSO members will be eligible to vote in the election of candidates
Nominations may be made by a member and seconded by a member.
Voting will be by secret email ballot, that is, the ballot is identified only by a code and not by a name.
The email voting will be ratified by the Election Manager.
An electoral list will be published.
TIMELINE
- 17 November: Nominations period starts.
- 1 December: Deadline for ccTLDs to apply to the ccNSO for membership so as to be able to nominate candidates and to vote.
- 4 December: Date by which the Council will have considered membership applications filed by 1 December.
- 4 December: Voting electorate formally closed and list published.
- 5 December: Deadline to nominate or second candidates.
- 6 December: Ballots issued to members of voting electorate.
- 16 December: Deadline to vote - voting closes
- 22 December: Results announced. If any ties, run off elections announced (voting only).
Call for nominations
Open: 17 November at 00:00 UTC
Close: 5 December at 00:00 UTC
For other places see world clock
Nominations should be sent by email to the Election Manager at the following email address:
ccnso-nominations@icann.org, in the form described in the Call for Nominations.
Archives to be found at: <http://forum.icann.org/lists/ccnso-nominations>
Each member can nominate up to 2 candidates for seats 11 and 12 on the ICANN Board and each member can second up to 2 candidates.
In order to nominate or second a candidate, a member must be a member of the ccNSO by 4 December 2004.
In order for membership applications to be considered by the Council, applications for membership must be filed on or before 1 December 2004.
Nomination procedures with timeline, template, email for posting and URL of archives of nominations will be posted.
Record of nominations and acceptances can be found at: <http://ccnso.icann.org/elections/>
The Election Manager shall confirm the list of the Nominees before the voting period starts.
Procedure for voting by the ccNSO members
Each member will be entitled to vote for up to 2 candidates from 2 different geographic regions.
Section 2(3) of Article VI of the Bylaws states
"In carrying out their responsibilities to fill Seats 9 through 14, the Supporting Organizations shall seek to ensure that the ICANN Board is composed of members that in the aggregate display diversity in geography, culture, skills, experience, and perspective, by applying the criteria set forth in Section 3 of this Article. At any given time, no two Directors selected by a Supporting Organization shall be citizens of the same country or of countries located in the same Geographic Region."
Because of this, if there are two or more candidates from a geographic region a member will only be able to vote for one of those candidates.
The candidate that receives the highest number of votes from members will be nominated by the Council to the ICANN Board. The candidate that receives the next highest number of votes from members and who is NOT a citizen of the same country or of countries located in the same Geographic Region as the candidate with highest number of votes will also be nominated by the Council to the ICANN Board.
Voting Period and method
The ccNSO members will vote by email
Voting will open: 6 December, 2004, at 00:00 UTC
Voting will close: 16 December, 2004, at 00:00 UTC
For other places see world clock
The full record of the number of votes will be published at the end of selection process.
Results
The election results will be announced by the Election Manager.