1 July 2003
List of attendees:
16 Council Members
Audri Mukhopadhyay - GAC Liaison
Young Eum Lee - ccTLD Liaison
Glen de Saint G�ry - GNSO Secretariat
Quorum present at 14:05 local time, Montreal,
Bruce Tonkin chaired this teleconference.
3.1.2 Domain names must be deleted within 45 days of the expiration of the registration agreement between the registrar and registrant, unless the agreement is renewed.
3.1.3 These requirements retroactively apply to all existing domain name registrations beginning 180 days after the adoption of the policy.
3.1.4 Registrars must provide a summary of their deletion policy, as well as an indication of any auto-renewal policy that they may have, at the time of registration. This policy should include the expected time at which non-renewed domain name would be deleted relative to the domain's expiration date, or a date range not to exceed ten days in length.
3.1.5 Registrars must provide their deletion and auto-renewal policies in a conspicuous place on their websites.
3.1.6 Registrars should provide, both at the time of registration and in a conspicuous place on their website, the fee charged for the recovery of a domain name during the Redemption Grace Period.
3.2 Registrar deletion practice after domain name expiry for domain names subject to a pending UDRP dispute
3.2.2 In such an event, the complainant will have the option to pay for a one year renewal at the sponsoring registrar's current prevailing rate for renewals.
3.2.3 In the event that the complainant paid the renewal fee prior to the domain name's expiration, the original registrant will have up to thirty days after the end of the relevant registry's Auto-renew Grace Period in which to pay for the renewal of the domain name. If neither the complainant or the original registrant pay for the renewal of domain name, it will be subject to deletion no later than the end of the Auto-renew Grace Period.
3.2.4 In the event that both the registrant and the complainant pay for the renewal, the name will be renewed on behalf of the original registrant in accordance with the registrar's usual policy, and any renewal fee paid by the complainant will be refunded and shall not effect this provision.
3.2.5 In the event that only the complainant pays for the renewal of the domain name, prior to the expiration of the Auto-renew Grace Period the registrar will:
188.8.131.52 Place the name on REGISTRAR HOLD and REGISTRAR LOCK, with the result that the name will no longer resolve in the DNS.
184.108.40.206 Modify the Whois entry for the domain name to indicate that the name is the subject to a UDRP dispute, and to remove all specific registration information for the Whois record.
220.127.116.11 If the complaint is terminated prior to a panel decision being rendered, but after the domain name reaches this state, the domain name will be deleted.
3.2.6 Where only the complainant paid the renewal fee for a domain name the subject of a UDRP action and the complainant's UDRP case fails, if the relevant registry's normal renewal grace period has expired, the domain name will be deleted.
3.2.7 In all other cases, the registrar shall comply with the outcome of the UDRP dispute in accordance with its regular policies.
3.3 Deletion following a complaint on WHOIS accuracy
Jordyn Buchanan proposed adding the supermajority task force vote:
to the Final Deletes report before sending it to the ICANN Board for approval.
During discussion, Louis Touton remarked on the language of :
3.2.1 In the event that a domain the subject of a UDRP dispute is likely to expire during the course of the dispute, the dispute resolution provider will notify both the complainant and respondent of the impending expiration either at the time the dispute is filed, or no later than 30 days prior to the expiration of the domain. In order to facilitate this process, registrars will provide the expiration date of the domain at the time it confirms the registration of the domain to the UDRP provider.
and suggested it should read
Bruce Tonkin called for the policy recommendations to be put to the vote,
Vote: All Council members present in favour; as well as the proxies carried by Milton Mueller for Chun Eung Hwi and Laurence Djolakian for Ellen Shankman and Lynda Roesch, 25 votes.
Bruce Tonkin, joined by Jeff Neuman, thanked the Deletes Task Force and its chair, Jordyn Buchanan, for the good work done.
Next GNSO Council teleconference: Thursday July 17, 2003 at 12:00 UTC