Agenda for GNSO Council Meeting 21 July 2011

Last Updated: 20 July 2011
Date: 
21 July 2011

This agenda was established according to the GNSO Council Operating Procedures approved 7 April 2011 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-08apr11-en.pdf

For convenience:

  • An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  • An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 11:00 UTC

Coordinated Universal Time:11:00 UTC - see below for local times
(04:00 Los Angeles, 07:00 Washington DC, 12:00 London, 13:00 Brussels, 20:00 Tokyo; 21:00 Melbourne

Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 minutes)

1.1 Roll Call

1.2 Updated statement of interest

Rosemary Sinclair
http://gnso.icann.org/council/soi/sinclair-soi-22jun11.htm

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:

Item 2: Update to Pending Projects List (5 minutes)

Standard agenda item to update the Council on the GNSO's Pending Projects.

Refer to Pending Projects list
http://gnso.icann.org/meetings/pending-projects-list.pdf

2.1 Changes to Pending Projects List since last Council meeting (Stéphane Van Gelder)

  • GNSO activities: 10 (9 – Open Council Meeting DT added).
  • Other activities: 9 (7 – GNSO toolkit of services removed, IRTP B rec 8, IRTP B rec 9 and IRTP C issues report added).
  • Joint SO/AC WGs: 7 (7 – no change).
  • Outstanding recommendations: 2 (1 – IRTP B remaining recs added).

Item 3: Inter-Registrar Transfer Policy Part B Working Group - recommendation # 3 (10 minutes)

Refer to Motion 1 to address IRTP Part B recommendation #3
https://community.icann.org/display/gnsocouncilmeetings/Motions+21+July+2011

3.1 Reading of the motion (Tim Ruiz)

3.2 Discussion

3.3 Vote

Item 4: Joint ccNSO-GNSO Internationalized Domain Names Working Group (JIG) (10 minutes)

Action item from the Singapore ICANN meeting: the JIG's current charter does not allow it to continue working, yet the JIG reported to the GNSO Council in Singapore that it still has some work to do.

A motion is being submitted to extend the JIG's charter

Refer to motion 2
https://community.icann.org/display/gnsocouncilmeetings/Motions+21+July+2011

4.1 Reading of the motion (Rafik Dammak)

4.2 Discussion

4.3 Vote

Item 5: Post-Expiration Domain Name Recovery (PEDNR) (15 minutes)

The group has sent its Final Report for the GNSO Council's consideration on June 14, 2011
https://community.icann.org/display/gnsocouncilmeetings/Motions+22+June+2011

A motion has been made to approve this report.

Refer to motion 3
https://community.icann.org/display/gnsocouncilmeetings/Motions+21+July+2011

5.1 Reading of the motion (Tim Ruiz)

5.2 Discussion

5.3 Votey

Item 6: Policy Development Process Work Team (PDP-WT) (10 minutes)

The group has put its proposed Final Report out for public comment
http://gnso.icann.org/issues/pdp-wt-final-report-final-31may11-en.pdf

A public comment period closed on July 9.
Summary of public comments
http://www.icann.org/en/public-comment/report-comments-pdp-final-report-11jul11-en.pdf

A motion has been made for the Council to consider this report.

Refer to motion 4
https://community.icann.org/display/gnsocouncilmeetings/Motions+21+July+2011

6.1 Reading of the motion (Jeff Neuman)

6.2 Discussion

6.3 Vote

Item 7: Registration abuse (RAP) (15 minutes)

Following recent discussions on the matter, the Council is being asked to consider a motion to address the remaining recommendations of the RAP WG.
This motion is being presented for discussion only at this meeting, in order to give the Council and its SGs sufficient time to properly assess it.

Refer to motion 5
https://community.icann.org/display/gnsocouncilmeetings/Motions+21+July+2011

7.1 Update from Staff and reading of potential motion

7.2 Discussion

Item 8: Joint SO/AC WG on New gTLD Applicant Support (JAS) (15 minutes)

As part of its resolutions on the new gTLD program, the ICANN Board passed a resolved clause during its June 20 meeting in Singapore which contained the following excerpt (Resolved 4.d):

The review of additional community feedback, advice from ALAC, and recommendations from the GNSO following their receipt of a Final Report from the JAS Working Group (requested in time to allow staff to develop an implementation plan for the Board’s consideration at its October 2011 meeting in Dakar, Senegal), with the goal of having a sustainable applicant support system in place before the opening of the application window.

At its Singapore wrap-up meeting, the GNSO Council identified the following timeline if the Board request is to be answered in time: For the Board to approve the JAS implementation plan in Dakar on October 28, the Staff must publish all documents for the Dakar meeting 15 business days before Dakar, so October 7. So that means the Council must approve the JAS Final Report at its September 8 meeting.

This discussion item aims at identifying how these objectives can best be met.

Refer to Board June 20 2011 motion on new gTLDs:
http://www.icann.org/en/minutes/resolutions-20jun11-en.htm

8.1 Discussion

8.2 Possibility of a special meeting of the Council in August (first week of the month) on the JAS final report.

Item 9: June 20 Board resolution on new gTLDs (15 minutes)

As part of its resolutions on the new gTLD program, the ICANN Board passed a resolved clause during its June 20 meeting in Singapore which contained the following excerpt (Resolved 1.b):

Incorporation of text concerning protection for specific requested Red Cross and IOC names for the top level only during the initial application round, until the GNSO and GAC develop policy advice based on the global public interest.

As an action item, the GNSO therefore needs to look at providing the requested advice or at least consider whether it wants to provide advice and if so, how should these entities' names be handled at the second level in new gTLDs?

Refer to Board June 20 2011 motion on new gTLDs:
http://www.icann.org/en/minutes/resolutions-20jun11-en.htm

9.1 Discussion

9.2 Next steps

Item 10: Interaction with ccNSO (10 minutes)

Action item from the Singapore ICANN meeting: the ccNSO and the GNSO agreed to try and work together more closely on some projects of common interest. Two were discussed: the work the ccNSO is currently doing on ICANN's strategic plan and budget, and the work the GNSO is currently doing on CWGs.
This is a discussion item to ascertain how to push these two initiatives forward.

10.1 Discussion

10.2 Next steps

Item 11. Any Other Business (5 minutes)

11.1 Consumer Choice, Competition and Innovation Working Group (Rosemary Sinclair)

Discussion of motion to approve a charter for a Joint Community Working Group to be made at the next Council meeting to respond to the Board's Cartagena request for advice from the GNSO, GAC, ALAC and CCNSO.

11.2 The GNSO Council chair election timeline discussion and to decide whether the SCI should come up with a revised process proposal for future elections?

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:

  1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House;
  2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House;
  3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”);
  4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation;
  5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and
  6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council motions or measures.

  1. Initiate a Policy Development Process (PDP);
  2. Approve a PDP recommendation;
  3. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
  4. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting‟s adjournment. In exceptional circumstances,announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.

4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.

Local time between March & October, Summer in the NORTHERN hemisphere
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Reference (Coordinated Universal Time) UTC 11:00
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California, USA (PDT) UTC-7+1DST 04:00
Cedar Rapids, USA (CDT) UTC-5+1DST 06:00
New York/Washington DC, USA (EDT) UTC-5+1DST 07:00
Buenos Aires, Argentina UTC-3+0DST 08:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 08:00
London, United Kingdom (BST) UTC+1DST 12:00
Tunis, Tunisia (CET)UTC+1+0DST 12:00
Darmstadt, Germany (CET) UTC+1+1DST 13:00
Paris, France (CET) UTC+1+1DST 13:00
Moscow, Russian Federation UTC+3+1DST 15:00
Karachi, Pakistan UTC+5+0DST 16:00
Beijing, China UTC+8+0DST 19:00
Tokyo, Japan UTC+9+0DST 20:00
Melbourne,/Sydney Australia (EST) UTC+10+0DST 21:00
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The DST starts/ends on last Sunday of October 2011, 2:00 or 3:00 local time (with exceptions)
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For other places see http://www.timeanddate.com/