Agenda for GNSO Council Meeting 8 September 2010

This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

For convenience:

• An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
• An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 15:00 UTC

See the following and http://www.timeanddate.com/ for other times:
08:00 PDT; 10:00 CDT; 11:00 EST; 12:00 Buenos Aires; 12:00 Brazil; 17:00 CET; 19:00 Moscow, 20:00 Karachi, 23:00 Hong Kong, 00:00

Thursday, 9 September
00:00 Tokyo, 01:00 Melbourne

Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast

http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (15 minutes)

1.1 Roll call of Council members and polling for Disclosures of Interest

• Per the GNSO Operating Procedures, Section 5.4, we are required to poll Councilors regarding “any direct or indirect interests that may affect a Relevant Party’s judgment on an issue that is under review, consideration, or discussion” in this meeting.
  Here is the definition provided in the proecedures:

“Disclosure of Interest: Relevant to a specific issue at a specific time. A written statement made by a Relevant Party of direct and indirect interests that may be commercial (e.g. monetary payment) or non-commercial (e.g. non-tangible benefit such as publicity, political or academic visibility) and may affect, or be perceived to affect, the Relevant Party's judgment on a specific issue.”

• The main issues for this meeting are:
  • GNSO Endorsements for the AoC SSR & Whois Policies RTs
  • Whois studies
  • Vertical Integration (VI) PDP WG

1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:

• 26 August 2010 meeting – Scheduled for Approval on 16 September 2010.

Item 2: GNSO Endorsements for the AoC SSR & Whois Policies RTs (10 minutes)

2.1 Refer to:

• GNSO AoC Reviews site: http://gnso.icann.org/aoc-reviews/
• GNSO SSR RT site: http://gnso.icann.org/aoc-reviews/dns-ssr-en.htm
• GNSO Whois RT site: http://gnso.icann.org/aoc-reviews/whois-policies-en.htm

2.2 SG primary & alternate endorsements:

2.3 Summary of Geographic & Gender Diversity for SG Primary Endorsements:

2.4 Possible Candidates to Improve Diversity:

Note the ccNSO endorsements:

SSR RT: Ondrej Filip from Europe, Rodney Joffe from North America and Simon McCalla from Europe (for two seats)

Whois RT: Emily Taylor from Europe (for one seat)

2.5 Should the GNSO add one or two candidates to improve diversity of either RT slate?

• Motion to approve the GNSO SSR RT slate including adding George Asare Sakyi
  https://st.icann.org/gnso-council/index.cgi?8 September Motions
• Discussion
• Vote
  (Note that absentee voting will not be allowed for this but new procedures may apply.)

Note: GNSO endorsement slate is due to Selectors not later than 12 September 2010.

Item 3: Whois Studies (15 minutes)

3.1 Refer to:

• Whois Studies Report:
  http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.pdf
• RFP for Proxy/Abuse Study:
  http://www.icann.org/en/announcements/announcement-2-18may10-en.htm
• Liz Gasster's summary chart of the studies:
  http://gnso.icann.org/whois/whois-studies-chart-30jul10-en.pdf
• Brief overview of the study choices presented by Lisa Phifer on 15 July:
  http://brussels38.icann.org/meetings/brussels2010/presentation-whois-report-23jun10-en.pdf

3.2 Motion to proceed with Study # 1

• Refer to motion:
  https://st.icann.org/gnso-council/index.cgi?8 September Motions
• Discussion
• Vote
  (Note that absentee voting will not be allowed for this but new procedures may apply.)

Item 4: Vertical Integration (VI) PDP WG (15 Minutes)

4.1 Refer to Revised Initial Report from the WG
http://gnso.icann.org/issues/vertical-integration/revised-vi-initial-report-18aug10-en.pdf

4.2 Deadline for submission of report to the Board for their retreat: 13 September 2010.

4.3 Refer to motion:
https://st.icann.org/gnso-council/index.cgi?8 September Motions

• Discussion
• Vote
  (Note that absentee voting will not be allowed for this but new procedures may apply.)

Item 5: Suggested Improvements for GNSO Public Council meetings (15 minutes)

5.1 Proposed recommendations (Wendy Seltzer)

5.2 Discussion

Note: Target date for completion of work and submission of input to Stéphane & Glen for schedule planning: 15 September

5.3 Next steps?

Item 6: Suggestions for GNSO Council Interaction with the Board (15 Minutes)

6.1 Proposed recommendations (Stéphane Van Gelder)

• The Sunday dinner is a good socializing event.
• Another session with the Board should be held during the ICANN meeting week.
  • This should be scheduled before the Sunday dinner, perhaps as a 1-hour session on Sunday at 4pm.
  • The dinner should happen off-site, but somewhere close to the venue, at 6pm, on the first Sunday of the ICANN meeting week.
  • A structured agenda is required to make the 4 pm session work, and to ensure broad attendance. This should be worked on by the GNSO Council through advance planning and liaising with the relevant entities.
• Unless anyone objects, this group should be disbanded after our Sept 8 meeting and Glen may close the group's email list.

6.2 Discussion

Note: Target date for completion of work and submission of input to Stéphane & Glen for schedule planning: 15 September

6.3 Next steps?

Item 7: New gTLD Recommendation 6 Community WG (20 minutes)

7.1 Refer to motion to approve Rec6 CWG ToR: (insert link)
https://st.icann.org/gnso-council/index.cgi?8 September Motions

• Discussion
• Vote
  (Note that absentee voting will not be allowed for this but new procedures may apply.)

7.2 Brief progress report including possible recommendations (Margie Milam)

7.3 Discussion of possible recommendations

7.4 Preliminary GNSO Council comments?

Item 8: Status of Continued Action Items (10 Minutes)

8.1 Registration Abuse Policies WG Recommendations Action Plan (Marika Konings)

8.2 Drafting team for draft DNS-CERT/SSR WG charter (Chuck Gomes)

8.3 Standing committee to monitor GNSO Improvements implementation (Glen de Saint Géry)

• Volunteers to date:Wolf-Ulrich Knoben (ISCPC), Tatyana Khramtsova (RrSG), Ray Fassett (RySG), Avri Doria (NCSG), Rudi Vansnick (NCSG)
• Should we involve the OSC and PPSC chairs?
• Next steps? Charter?

8.4 Prioritization of GNSO Projects (Chuck Gomes)

Item 9: Other Business (5 Minutes)

9.1 Thanks to Staff for the revised format of the Pending GNSO Projects List; see the link at:
http://gnso.icann.org/meetings/pending-projects-list.pdf

on page
http://gnso.icann.org/

9.2 Charter Correction for JAS WG (SO/AC gTLD Applicant Support)

The GNSO Council voted for the motion "20100520-3" which includes links redirected to the version of the Working Group Charter containing only 4 objectives (in GNSO page http://gnso.icann.org/drafts/draft-jas-wg-charter-12may10-en.htm) while the correct version of the charter contains 5 objectives (see Wiki:

https://st.icann.org/so-ac-new-gtld-wg/index.cgi?so_ac_new_gtld_applicant_support_working_group)

and the GNSO website link:

http://gnso.icann.org/issues/jas/draft-jas-charter-24may10-en.pdf

The missing objective, number 5 which is on the Wiki page and on the website:
Objective 5: To identify conditions and mechanisms required to minimize the risk of inappropriate access to support.

is not in the Council Resolutions link
http://gnso.icann.org/resolutions/#201005

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:

1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot:

1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated.

Local time between March and October, Summer in the NORTHERN hemisphere
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Reference (Coordinated Universal Time) 15:00UTC
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California, USA (PST) UTC-8+1DST 08:00
Cedar Rapids, USA (CDT) UTC-6+1DST 10:00
New York/Washington DC, USA (EDT) UTC-5+1DST 11:00
Buenos Aires, Argentina UTC-3+0DST 12:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00
Dublin, Ireland (GMT) UTC+1DST 16:00
Darmstadt, Germany (CET) UTC+1+1DST 17:00
Paris, France (CET) UTC+1+1DST 17:00
Moscow, Russian Federation (MSK) UTC+3+1DST 19:00
Karachi, Pakistan UTC+5+0DST 20:00
Hong Kong, China UTC+8+0DST 23:00
Tokyo, Japan UTC+9+0DST 00:00
Melbourne/Sydney Australia (EDT) UTC+10+0DST 01:00 next day
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The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time (with exceptions)