Non-PDP CWG Principles Cross Community Working Group

Last Updated: 6 December 2016

Summary:

This Cross Community Working Group (CWG) will develop a Final Framework of Operating Principles to govern the formation, operation, decision making and termination of future CWGs working on issues of common interest across a number of ICANN's Supporting Organizations (SO) and Advisory Committees (AC). The Final Framework is expected to include principles under which working groups jointly chartered by the GNSO and other ICANN SO/ACs can effectively function and produce meaningful and timely reports and recommendations. This CWG will take forward the initial work of the GNSO's original Drafting Team that crafted a set of initial principles in 2011-2012, supplemented by detailed feedback provided by the ccNSO in 2013. It will operate under a Charter jointly developed by a ccNSO-GNSO Drafting Team and approved by both the ccNSO and GNSO Councils in March 2014.

Status:

Workinggroup Status

Web Presence:

Responsible Staff Member:

  • Bart Boswinkel
  • Mary Wong
  • Steve Chan

Issue Report:

Submitted on:

  • Not applicable

GNSO Resolution on the Initiation of the PDP:

Adopted on: 06 October 2011

Whereas, the GNSO from time to time has participated in cross-community working groups to address issues of common interest to other ICANN supporting organizations (SO) and advisory committees (AC);

Whereas, the GNSO Council desires to develop a GNSO agreed perspective with regard to the role, function and method of conducting joint activities for future projects that respects and preserves the recognized roles and responsibilities assigned to each SO/AC under the ICANN Bylaws;

Whereas, there is a desire to form a GNSO drafting team to define a way forward for the effective chartering, functioning, and utilization of such cross-community working groups, in accordance with the Draft Charter (attached) presented to the GNSO Council.

NOW THEREFORE, BE IT:

Resolved, that the GNSO Council hereby approves the formation of a GNSO drafting team which will be responsible for developing a proposed framework under which working groups jointly chartered by other SO/ACs along with the GNSO can effectively function and produce meaningful and timely reports and recommendations on topics that are of interest of such SO/ACs;

Resolved further, that Jonathan Robinson shall serve as the GNSO Council Liaison for this open working group;

Resolved further, it is recognized that the Cross Community Working Group Drafting Team (CCWG-DT) has already met informally and commenced activities in furtherance of this effort. Until such time as the DT can select a chair and that chair can be confirmed by the GNSO Council, the GNSO Council Liaison shall act as interim chair; and

Resolved further, that the Charter (http://gnso.icann.org/issues/ccwg/charter-ccwg-30sep11-en.pdf) is hereby approved for the CCWG-DT. As specified in the Charter, a status report is to be delivered at the ICANN Dakar Meeting in October, 2011, and a final report to be produced by the CCWG-DT on or before the end of calendar year 2012.

Drafting Team Charter:

Adopted on: 30 September 2011

Working Group Initial Report:

Submitted on: 23 December 2011

  • Report
  • Public Comment: Not applicable

GNSO Council Resolution Approving Formation of Cross-Community Drafting Team

Adopted on: 11 October 2013

Next steps in developing a framework for Cross-Community Working Groups

WHEREAS:

  1. in October 2011 the GNSO Council adopted a Resolution approving the formation of a GNSO Drafting Team (DT) to develop a proposed framework under which working groups jointly chartered by other Supporting Organizations and Advisory Committees (SO/ACs) along with the GNSO can effectively function and produce meaningful and timely reports and recommendations on topics that are of interest of such SO/ACs;
  2. pursuant to its Charter the DT proposed a set of Draft Principles for Cross Community Working Groups (CCWGs) that were approved by the GNSO Council in March 2012;
  3. the GNSO Council directed ICANN staff to forward the Draft Principles to the Chairs of the other SO/ACs for their comments on both the principles and the route forward either for the adoption of the Draft Principles or the development of a related set of principles for the operation of CCWGs in June 2013 the ccNSO provided comments and suggestions regarding the Draft Principles for further consideration by the GNSO Council; and
  4. in full cooperation with other SO/ACs the GNSO Council now wishes to jointly develop an updated set of principles for CCWGs taking into consideration the feedback provided by the ccNSO and in collaboration with other interested SO/ACs so as to create a framework applicable across all SO/ACs for the effective functioning of CCWGs:

RESOLVED:

  1. The GNSO Council thanks the DT for its work in developing the proposed Draft Principles and the ccNSO for its very constructive feedback;
  2. The GNSO Council directs ICANN staff to prepare a paper consolidating the ccNSO feedback with the Draft Principles and highlighting areas requiring additional work as well as questions for further discussion;
  3. The GNSO Council intends to invite the ccNSO to provide a co-chair for, and all SO/ACs to appoint at least one representative each to, a new drafting team co-chaired by a representative from the GNSO and the ccNSO, to be tasked with creating a charter for a community working group having the responsibility of developing the updated set of principles for CCWGs;
  4. The GNSO Council requests that the new drafting team be formed no later than the first GNSO Council meeting after the ICANN meeting in Buenos Aires in November; and
  5. The GNSO Council hereby appoints John Berard as the GNSO co-chair of the new drafting team.

FURTHER RESOLVED:

  1. The GNSO Council requests that the new drafting team utilizes the Draft Principles, the ccNSO feedback and the upcoming staff paper as the basis for its work; and
  2. The GNSO Council requests that the new drafting team, subject to the further input of other interested SO/ACs, consider at a minimum the following matters in developing the set of updated principles:
    • Prior experiences relating to previous and current CCWGs (including without limitation the DSSA Working Group, the Joint GAC-ccNSO IDN Working Group and the Joint ccNSO-GNSO IDN Working Group);
    • The need to align the scope of CCWGs to the remit of each SO/AC and the appropriate delineation of the scope of a CCWG charter as a result;
    • The type of issues or topics that might be suitable for CCWG work;
    • How to deal with outputs from a CCWG and decision-making concerning such outputs, particularly in relation to matters where either an SO/AC disagrees with a CCWG or with one another on a CCWG's recommendations, and taking into account the differing rules and operating procedures within each SO/AC; and
    • The closure of a CCWG and, where applicable, periodic future reviews of CCWG recommendations.

http://gnso.icann.org/en/council/resolutions#201310

Staff Paper on the Development of a Framework of Operating Principles for Cross Community Working Groups

GNSO Council Resolution Approving Charter for New Cross Community Working Group

Adopted on 26 March 2014

Charter for a Cross Community Working Group to develop Final Framework of Operating Principles for Future CWGs

WHEREAS

  1. In March 2012 the GNSO Council approved a set of initial draft principles relating to the formation and operation of cross community working groups (CWGs) and directed ICANN staff to solicit feedback on the principles from the other ICANN Supporting Organizations and Advisory Committees (SO/ACs);
  2. In June 2013 the ccNSO provided detailed feedback suggesting further clarifications and possible additions to the initial draft principles;
  3. In October 2013 the GNSO Council approved the formation of a Drafting Team to develop a Charter for a new CWG to take forward and synthesize the initial work of the GNSO and the ccNSO feedback, and develop a final framework of operating principles that can function effectively across all SO/ACs relating to the formation, operation, decision making and termination of future CWGs (the "Final Framework");
  4. The Drafting Team, co-chaired by the ccNSO and GNSO, has now completed its work on a proposed draft Charter for this new CWG.

RESOLVED,

  1. The GNSO Council approves the Charter and appoints Avri Doria as the GNSO Council liaison to the CWG that will develop the Final Framework.
  2. The GNSO will collaborate with the other SOs and ACs to issue a call for volunteers for the CWG, each in accordance with its own rules.
  3. Until the CWG selects its co-chairs for the WG, the Co-Chairs of the Drafting Team shall serve as the interim co-chairs of the CWG.

http://gnso.icann.org/en/council/resolutions#201403

Working Group Charter

Working Group Initial Report

Submitted on: 22 February 2016

Working Group Final Report:

Submitted on: 16 September 2016

GNSO Adoption of the Final Report:

Adopted on:

  • Summary: 13 October 2016

Approval of the Final Framework for Future Cross Community Working Groups

Whereas:

  1. In March 2012 the GNSO Council approved a set of initial draft principles relating to the formation and operation of cross community working groups (CCWGs) and directed ICANN staff to solicit feedback on the principles from the other ICANN Supporting Organizations and Advisory Committees (SO/ACs);
  2. In June 2013 the ccNSO provided detailed feedback suggesting further clarifications and possible additions to the initial draft principles;
  3. In October 2013 the GNSO Council approved the formation of a Drafting Team to develop a Charter for a new CCWG to take forward and synthesize the initial work of the GNSO and the ccNSO feedback, and develop a final framework of operating principles that can function effectively across all SO/ACs relating to the formation, operation, decision making and termination of future CWGs (the "Final Framework of Operating Principles for Future CCWGs");
  4. The ccNSO Council and GNSO Council approved the Charter for the new CCWG to develop the Final Framework for Future CCWGs in March 2014;
  5. The CCWG published a proposed initial Framework for public comment in February 2016;
  6. Following review of public comments received and further community deliberations at ICANN56 in June 2016, the CCWG completed its proposed Final Framework and submitted it to the ccNSO and GNSO Councils on 19 September 2016

RESOLVED:

  1. The GNSO Council approves the Final Framework of Operating Principles for Future CCWGs.
  2. The GNSO Council thanks the CCWG for its work on developing and finalizing the Final Framework.
  3. The GNSO Council directs ICANN staff, upon the ccNSO Council's adoption of the Final Framework, to inform all SO/ACs of the two Councils' adoption of the Final Framework, and recommends that the principles and recommendations contained in the Final Framework be consulted by the ICANN community in considering the creation of all future CCWGs.

Public Comment Prior to ICANN Board Consideration:

Adopted on: N/A

ICANN Board Resolution Text:

Adopted on: N/A

Implementation Details:

  • N/A

Additional Information:

  • The ccNSO adopted the Final Report of the CCWG to develop a Uniform Framework of Principles and Recommendations for Cross Community Working Groups on 7 November 2016