RE: [council] Motion on Transparency of Council Meetings

[Liz Gasster <liz.gasster@xxxxxxxxx>]

Hi Bill,

I am not sure how my response changes the intent of your motion.  I do see that 
my proposal would delay implementation, because I don't want to give you 
incorrect or incomplete information, but my desire is to respond quickly and in 
a way that is consistent with your intent.

I do think we can respond relatively quickly, but there are issues to consider 
that I don't want to treat in a cursory manner.   I "think" that the 
incremental audio streaming costs if we can audiocast like we do for these 
public meetings will be relatively small.  But, for example, there are limits 
to the number of people who can be in an Adobe Connect room without expanding 
to a special (larger, more costly) room.  And there are some consequences that 
the Council might want to be aware of, for example all who access the adobe 
connect room would be able to comment in the chat room (which might have both 
benefits and challenges).  This may not be important to the Council but you may 
not know who is in the Adobe Connect room (and chatting) as individuals 
self-identify when they enter.  Also, you don't say whether you expect that 
audio streaming should also be provided to individuals who cannot access the 
Internet in order to listen.

We have existing tools that will almost certainly be both functional and more 
cost effective than investing in additional tools, and I think we can provide 
accurate information by the 15th.  If the Council thinks that we should 
publicly solicit competitive bids, it would be quite difficult to do so to meet 
the deadline of the 15th of July.

Thanks, Liz


From: William Drake [mailto:william.drake@xxxxxxxxxxxxxxxxxxxx]
Sent: Sunday, June 20, 2010 12:52 PM
To: Stéphane Van Gelder
Cc: Gomes, Chuck; Liz Gasster; Caroline Greer; Rafik Dammak; 
council@xxxxxxxxxxxxxx
Subject: Re: [council] Motion on Transparency of Council Meetings

Hi

Well the amendment obviously changes the intent quite a bit, but if a two step 
process will make everyone happier, fine.  But how about a little tweak:

RESOLVED that the Council asks staff to determine the costs associated with 
audiocasting all GNSO Council teleconference meetings (in addition to being 
recorded) so that members of the community can listen in real time. In making 
this determination, staff shall publicly solicit competitive bids from external 
suppliers of such services, as well as assess the cost of providing such 
services internally through ICANN's own network operations.  Staff is asked to 
provide cost information on the available options to the Council prior to its 
meeting on 15 July 2010.

Best,

Bill


On Jun 20, 2010, at 12:04 PM, Stéphane Van Gelder wrote:


I am willing to put this forward as a friendly amendment if that can help.

Thanks,

Stéphane
Le 20 juin 2010 à 11:38, Gomes, Chuck a écrit :


Bill/Olga,

I had asked Staff to try to have the estimated cost info in advance of our 
meeting this week, but, as you can see, it looks like that is not possible.  
Would you consider amending your motion as requested by Liz?

Chuck

From: Liz Gasster [mailto:liz.gasster@xxxxxxxxx]
Sent: Sunday, June 20, 2010 5:26 AM
To: Gomes, Chuck; Caroline Greer; Rafik Dammak
Cc: William Drake; council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>
Subject: RE: [council] Motion on Transparency of Council Meetings

All,

We are still working on this request.  I do not want to respond prematurely, as 
there are several options to consider.  Because of how little time we have had 
to explore this, I would like to propose that the Council consider a friendly 
amendment.  Would the Council be willing to consider the following :

RESOLVED that the Council asks staff to determine the costs associated with 
audiocasting all GNSO Council teleconference meetings (in addition to being 
recorded) so that members of the community can listen in real time. Staff is 
asked to provide this information to the Council prior to its meeting on 15 
July 2010.
Thanks, Liz

From: owner-council@xxxxxxxxxxxxxx<mailto:owner-council@xxxxxxxxxxxxxx> 
[mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Gomes, Chuck
Sent: Tuesday, June 15, 2010 6:34 PM
To: Caroline Greer; Rafik Dammak
Cc: William Drake; council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>
Subject: RE: [council] Motion on Transparency of Council Meetings

Staff will try to get some rough cost estimates of a couple alternative ways of 
doing this before our meeting on the 23rd.  In particular, Liz has sent a 
request to the ICANN IT department.

Chuck

From: owner-council@xxxxxxxxxxxxxx<mailto:owner-council@xxxxxxxxxxxxxx> 
[mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Caroline Greer
Sent: Tuesday, June 15, 2010 11:23 AM
To: Rafik Dammak
Cc: William Drake; council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>
Subject: RE: [council] Motion on Transparency of Council Meetings

Thanks Rafik (and Bill also).

I have no clue about the costs associated with such things so I was just trying 
to get a handle on it. Sounds like a very low level cost from what you both say.

Kind regards,

Caroline.

From: owner-council@xxxxxxxxxxxxxx<mailto:owner-council@xxxxxxxxxxxxxx> 
[mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Rafik Dammak
Sent: 15 June 2010 16:16
To: Caroline Greer
Cc: William Drake; council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>
Subject: Re: [council] Motion on Transparency of Council Meetings

Hi Caroline,

I was active in WG about remote participation for Internet Governance Forum, 
and my understanding is that cost wasn't a barrier for setup either audiocast 
or videocast.
I am even in contact with team from Politechnico Torino which help IGF 
secretariat to setup video and audio streaming for each IGF open consultation 
and they only request a reliable bandwidth Internet connection.

Rafik
2010/6/16 Caroline Greer <cgreer@xxxxxxxxx<mailto:cgreer@xxxxxxxxx>>
Many thanks Rafik. Can we define 'not so expensive'?

Caroline.

From: Rafik Dammak 
[mailto:rafik.dammak@xxxxxxxxx<mailto:rafik.dammak@xxxxxxxxx>]
Sent: 15 June 2010 16:08
To: Caroline Greer
Cc: William Drake; council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>
Subject: Re: [council] Motion on Transparency of Council Meetings

Hi Caroline,

audiocast is different to what as councilors we use for confcall. it is just 
classic audio streaming and it is not so expensive to be setup.

Regards

Rafik

2010/6/15 Caroline Greer <cgreer@xxxxxxxxx<mailto:cgreer@xxxxxxxxx>>

Bill,

Do you know if we have a cost estimate for the set-up of real-time audio
calls? I think we might need that information in order to consider the
motion.

Thanks,

Caroline.

-----Original Message-----
From: owner-council@xxxxxxxxxxxxxx<mailto:owner-council@xxxxxxxxxxxxxx> 
[mailto:owner-council@xxxxxxxxxxxxxx<mailto:owner-council@xxxxxxxxxxxxxx>]
On Behalf Of William Drake
Sent: 15 June 2010 10:03
To: GNSO Council List
Subject: [council] Motion on Transparency of Council Meetings


Hello,

In light of the bit of conversation over the past couple days concerning
the relationship between Council members and their SGs, the ATRT process
and our pending meeting with them, and internal discussions in NCSG, I
hear by make the following motion.




MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS

WHEREAS the Affirmation of Commitments mandates that ICANN processes be
made as transparent as possible;

WHEREAS the GNSO Council seeks to promote broad community awareness of
and engagement in GNSO activities;

WHEREAS the GNSO Council is a management team whose elected members
represent their respective Stakeholder Groups in a manner determined by
those Stakeholder Groups;

WHEREAS this representation function would be enhanced if Stakeholder
Group members were able to listen in real time to Council meetings; and

WHEREAS it would be impractical to open the GNSO Council meeting
teleconference facility to Stakeholder Group members;

NOW THEREFORE, BE IT:

RESOLVED that beginning in July 2010, all GNSO Council teleconference
meetings will be audiocast (in addition to being recorded) so that
members of the community can listen in real time.






***********************************************************
William J. Drake
Senior Associate
Centre for International Governance
Graduate Institute of International and
 Development Studies
Geneva, Switzerland
william.drake@xxxxxxxxxxxxxxxxxxxx<mailto:william.drake@xxxxxxxxxxxxxxxxxxxx>
www.graduateinstitute.ch/cig/drake.html<http://www.graduateinstitute.ch/cig/drake.html>
www.linkedin.com/in/williamjdrake<http://www.linkedin.com/in/williamjdrake>
***********************************************************




***********************************************************
William J. Drake
Senior Associate
Centre for International Governance
Graduate Institute of International and
 Development Studies
Geneva, Switzerland
william.drake@xxxxxxxxxxxxxxxxxxxx<mailto:william.drake@xxxxxxxxxxxxxxxxxxxx>
www.graduateinstitute.ch/cig/drake.html
www.linkedin.com/in/williamjdrake<http://www.linkedin.com/in/williamjdrake>
***********************************************************