Re: [council] Motion on Transparency of Council Meetings

[William Drake <william.drake@xxxxxxxxxxxxxxxxxxxx>]

Hi

Well the amendment obviously changes the intent quite a bit, but if a two step 
process will make everyone happier, fine.  But how about a little tweak:

RESOLVED that the Council asks staff to determine the costs associated with 
audiocasting all GNSO Council teleconference meetings (in addition to being 
recorded) so that members of the community can listen in real time. In making 
this determination, staff shall publicly solicit competitive bids from external 
suppliers of such services, as well as assess the cost of providing such 
services internally through ICANN's own network operations.  Staff is asked to 
provide cost information on the available options to the Council prior to its 
meeting on 15 July 2010.

Best,

Bill


On Jun 20, 2010, at 12:04 PM, Stéphane Van Gelder wrote:

> I am willing to put this forward as a friendly amendment if that can help.
> 
> Thanks,
> 
> Stéphane
> 
> Le 20 juin 2010 à 11:38, Gomes, Chuck a écrit :
> 
>> Bill/Olga,
>>  
>> I had asked Staff to try to have the estimated cost info in advance of our 
>> meeting this week, but, as you can see, it looks like that is not possible.  
>> Would you consider amending your motion as requested by Liz?
>>  
>> Chuck
>>  
>> From: Liz Gasster [mailto:liz.gasster@xxxxxxxxx] 
>> Sent: Sunday, June 20, 2010 5:26 AM
>> To: Gomes, Chuck; Caroline Greer; Rafik Dammak
>> Cc: William Drake; council@xxxxxxxxxxxxxx
>> Subject: RE: [council] Motion on Transparency of Council Meetings
>>  
>> All,
>>  
>> We are still working on this request.  I do not want to respond prematurely, 
>> as there are several options to consider.  Because of how little time we 
>> have had to explore this, I would like to propose that the Council consider 
>> a friendly amendment.  Would the Council be willing to consider the 
>> following :
>>  
>> RESOLVED that the Council asks staff to determine the costs associated with 
>> audiocasting all GNSO Council teleconference meetings (in addition to being 
>> recorded) so that members of the community can listen in real time. Staff is 
>> asked to provide this information to the Council prior to its meeting on 15 
>> July 2010.
>> Thanks, Liz
>>  
>> From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
>> Behalf Of Gomes, Chuck
>> Sent: Tuesday, June 15, 2010 6:34 PM
>> To: Caroline Greer; Rafik Dammak
>> Cc: William Drake; council@xxxxxxxxxxxxxx
>> Subject: RE: [council] Motion on Transparency of Council Meetings
>>  
>> Staff will try to get some rough cost estimates of a couple alternative ways 
>> of doing this before our meeting on the 23rd.  In particular, Liz has sent a 
>> request to the ICANN IT department.
>>  
>> Chuck
>>  
>> From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
>> Behalf Of Caroline Greer
>> Sent: Tuesday, June 15, 2010 11:23 AM
>> To: Rafik Dammak
>> Cc: William Drake; council@xxxxxxxxxxxxxx
>> Subject: RE: [council] Motion on Transparency of Council Meetings
>>  
>> Thanks Rafik (and Bill also).
>>  
>> I have no clue about the costs associated with such things so I was just 
>> trying to get a handle on it. Sounds like a very low level cost from what 
>> you both say.
>>  
>> Kind regards,
>>  
>> Caroline.
>>  
>> From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
>> Behalf Of Rafik Dammak
>> Sent: 15 June 2010 16:16
>> To: Caroline Greer
>> Cc: William Drake; council@xxxxxxxxxxxxxx
>> Subject: Re: [council] Motion on Transparency of Council Meetings
>>  
>> Hi Caroline,
>>  
>> I was active in WG about remote participation for Internet Governance Forum, 
>> and my understanding is that cost wasn't a barrier for setup either 
>> audiocast or videocast. 
>> I am even in contact with team from Politechnico Torino which help IGF 
>> secretariat to setup video and audio streaming for each IGF open 
>> consultation and they only request a reliable bandwidth Internet connection.
>>  
>> Rafik
>> 
>> 2010/6/16 Caroline Greer <cgreer@xxxxxxxxx>
>> Many thanks Rafik. Can we define ‘not so expensive’?
>>  
>> Caroline.
>>  
>> From: Rafik Dammak [mailto:rafik.dammak@xxxxxxxxx] 
>> Sent: 15 June 2010 16:08
>> To: Caroline Greer
>> Cc: William Drake; council@xxxxxxxxxxxxxx
>> Subject: Re: [council] Motion on Transparency of Council Meetings
>>  
>> Hi Caroline,
>>  
>> audiocast is different to what as councilors we use for confcall. it is just 
>> classic audio streaming and it is not so expensive to be setup. 
>>  
>> Regards
>>  
>> Rafik
>>  
>> 2010/6/15 Caroline Greer <cgreer@xxxxxxxxx>
>> 
>> Bill,
>> 
>> Do you know if we have a cost estimate for the set-up of real-time audio
>> calls? I think we might need that information in order to consider the
>> motion.
>> 
>> Thanks,
>> 
>> Caroline.
>> 
>> -----Original Message-----
>> From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx]
>> On Behalf Of William Drake
>> Sent: 15 June 2010 10:03
>> To: GNSO Council List
>> Subject: [council] Motion on Transparency of Council Meetings
>> 
>> 
>> Hello,
>> 
>> In light of the bit of conversation over the past couple days concerning
>> the relationship between Council members and their SGs, the ATRT process
>> and our pending meeting with them, and internal discussions in NCSG, I
>> hear by make the following motion.
>> 
>> 
>> 
>> 
>> MOTION ON ENHANCING THE TRANSPARENCY OF GNSO COUNCIL MEETINGS
>> 
>> WHEREAS the Affirmation of Commitments mandates that ICANN processes be
>> made as transparent as possible;
>> 
>> WHEREAS the GNSO Council seeks to promote broad community awareness of
>> and engagement in GNSO activities;
>> 
>> WHEREAS the GNSO Council is a management team whose elected members
>> represent their respective Stakeholder Groups in a manner determined by
>> those Stakeholder Groups;
>> 
>> WHEREAS this representation function would be enhanced if Stakeholder
>> Group members were able to listen in real time to Council meetings; and
>> 
>> WHEREAS it would be impractical to open the GNSO Council meeting
>> teleconference facility to Stakeholder Group members;
>> 
>> NOW THEREFORE, BE IT:
>> 
>> RESOLVED that beginning in July 2010, all GNSO Council teleconference
>> meetings will be audiocast (in addition to being recorded) so that
>> members of the community can listen in real time.
>> 
>> 
>> 
>> 
>> 
>> 
>> ***********************************************************
>> William J. Drake
>> Senior Associate
>> Centre for International Governance
>> Graduate Institute of International and
>>  Development Studies
>> Geneva, Switzerland
>> william.drake@xxxxxxxxxxxxxxxxxxxx
>> www.graduateinstitute.ch/cig/drake.html
>> www.linkedin.com/in/williamjdrake
>> ***********************************************************
>> 
>>  
>>  
> 

***********************************************************
William J. Drake
Senior Associate
Centre for International Governance
Graduate Institute of International and
 Development Studies
Geneva, Switzerland
william.drake@xxxxxxxxxxxxxxxxxxxx
www.graduateinstitute.ch/cig/drake.html
www.linkedin.com/in/williamjdrake
***********************************************************