Re: [council] Meetings transscripts

[William Drake <william.drake@xxxxxx>]

This is good for transparency, but It's mildly embarrassing that they don't 
edit out any newly acquired speech impediments.  I read like I was at a 
Grateful Dead concert circa 1972.  Must avoid excess multitasking...:-(

Bill

On Nov 22, 2011, at 12:43, Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx> 
wrote:

> Glen sent a transcript with the latest mp3 so it seems that this is possible 
> ;)
> 
> FYI, it's a surprise to me. Perhaps our meetings have been transcribed all 
> along and none of us knew about it. In which case, we must thank you Wolf for 
> raising the issue. Certainly if it's being done anyway, there is no extra 
> cost or complexity involved and it's therefore good-to-have.
> 
> Stéphane
> 
> 
> 
> Le 21 nov. 2011 à 20:42, <KnobenW@xxxxxxxxxx> a écrit :
> 
>> I agree, some facts are needed, e.g. transscript session costs. Then we'll 
>> have a basis for further discussion.
>>  
>> Kind regards
>> Wolf-Ulrich
>> 
>> Von: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] Im 
>> Auftrag von Stéphane Van Gelder
>> Gesendet: Montag, 21. November 2011 17:26
>> An: Alan Greenberg
>> Cc: Knoben, Wolf-Ulrich; council@xxxxxxxxxxxxxx
>> Betreff: Re: [council] Meetings transscripts
>> 
>> Let's wait until we have some feedback from Staff on all of this.
>> 
>> It does seem like there's an issue for some with the current system…
>> 
>> Stéphane
>> 
>> 
>> 
>> Le 21 nov. 2011 à 17:12, Alan Greenberg a écrit :
>> 
>>> Stéphane, my assumption in making the suggestion was that the times would 
>>> be noted as the meeting was proceeding, not that it be done after the fact. 
>>> I suggested it because it would make the used of MP3s a lot easier. If it 
>>> is not a practical suggestion, so be it.
>>> 
>>> Alan
>>> 
>>> 
>>> At 21/11/2011 10:17 AM, Stéphane Van Gelder wrote:
>>>> Alan,
>>>> 
>>>> Who would do your suggestion #2? I'm not speaking for Glen, but I 
>>>> certainly don't think she would want to or have the time to. Also, the 
>>>> Council Leadership team checks the minutes of every meeting before they 
>>>> are published on the wider list. I can tell you that I would certainly not 
>>>> want to be checking and comparing mp3 recording times with the minutes 
>>>> when doing that.
>>>> 
>>>> Stéphane
>>>> 
>>>> 
>>>> 
>>>> Le 21 nov. 2011 à 15:28, Alan Greenberg a écrit :
>>>> 
>>>>> Two thoughts on this:
>>>>> 
>>>>> 1. I agree that we are custodians of the funds. As such, it would be 
>>>>> quite useful for us to know approximately what it costs to create a 
>>>>> transcript of a typical 2-hour meeting.
>>>>> 
>>>>> 2. The MP3 would be (almost) infinitely easier to use if the minutes 
>>>>> included a notation of the actual time each agenda item discussion 
>>>>> started as well as the time that the recording started. Then one could 
>>>>> home in on the correct section immediately. Even better if the agenda 
>>>>> were updated after the fact to include this, so one would not need to 
>>>>> wait for the minutes to be posted. The cost of doing this would be 
>>>>> relatively low.
>>>>> 
>>>>> Alan
>>>>> 
>>>>> At 21/11/2011 07:30 AM, Stéphane Van Gelder wrote:
>>>>>> Thanks Wolf.
>>>>>> 
>>>>>> This question has already come up several times in the past. I will let 
>>>>>> Staff answer this but I believe there are good budgetary reasons for not 
>>>>>> transcripting every meeting.
>>>>>> 
>>>>>> I would add that we, as a Council, are also custodians of ICANN 
>>>>>> community funds, just like anyone else in this community. My personal 
>>>>>> opinion is that if there are services available that offer sufficient 
>>>>>> flexibility to follow meetings (and I think having an mp3, minutes and a 
>>>>>> live audio feed is pretty good), we may want to think twice about asking 
>>>>>> for new things that may be costly to implement (I don't know if that's 
>>>>>> the case with this specific request).
>>>>>> 
>>>>>> Of course, if there is a clear need, we should look at that. So once 
>>>>>> again, Staff is probably best suited to provide you with background and 
>>>>>> a response on this.
>>>>>> 
>>>>>> Thanks,
>>>>>>  
>>>>>> Stéphane
>>>>>> 
>>>>>> 
>>>>>> 
>>>>>> Le 21 nov. 2011 à 11:34, <KnobenW@xxxxxxxxxx> <KnobenW@xxxxxxxxxx> a 
>>>>>> écrit :
>>>>>> 
>>>>>>> All, 
>>>>>>> 
>>>>>>> A question came up whether transscripts are provided for the council 
>>>>>>> meetings. I was of the opinion that's the case. But the Master calender 
>>>>>>> on the publicly accessible GNSO webpage only shows transscripts from 
>>>>>>> the ICANN public meetings. For the teleconference calls minutes and 
>>>>>>> mp3s are provided.
>>>>>>> 
>>>>>>> Transscripts seem easier to be handled for searching specific items 
>>>>>>> discussed at meetings, and there is definitely a need for this.
>>>>>>> 
>>>>>>> I'd like to bring this up for discussion as well as finding a council 
>>>>>>> opinion on this. 
>>>>>>> 
>>>>>>> Kind regards 
>>>>>>> Wolf-Ulrich
>> 
>