AW: [council] Meetings transscripts

[<KnobenW@xxxxxxxxxx>]

I agree, some facts are needed, e.g. transscript session costs. Then we'll have 
a basis for further discussion.
 

Kind regards
Wolf-Ulrich 


________________________________

        Von: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] 
Im Auftrag von Stéphane Van Gelder
        Gesendet: Montag, 21. November 2011 17:26
        An: Alan Greenberg
        Cc: Knoben, Wolf-Ulrich; council@xxxxxxxxxxxxxx
        Betreff: Re: [council] Meetings transscripts
        
        
        Let's wait until we have some feedback from Staff on all of this. 

        It does seem like there's an issue for some with the current system...

        
        Stéphane



        Le 21 nov. 2011 à 17:12, Alan Greenberg a écrit :


                Stéphane, my assumption in making the suggestion was that the 
times would be noted as the meeting was proceeding, not that it be done after 
the fact. I suggested it because it would make the used of MP3s a lot easier. 
If it is not a practical suggestion, so be it.
                
                Alan
                
                
                At 21/11/2011 10:17 AM, Stéphane Van Gelder wrote:
                

                        Alan,
                        
                        Who would do your suggestion #2? I'm not speaking for 
Glen, but I certainly don't think she would want to or have the time to. Also, 
the Council Leadership team checks the minutes of every meeting before they are 
published on the wider list. I can tell you that I would certainly not want to 
be checking and comparing mp3 recording times with the minutes when doing that.
                        
                        Stéphane
                        
                        
                        
                        Le 21 nov. 2011 à 15:28, Alan Greenberg a écrit :
                        
                        

                                Two thoughts on this:
                                
                                1. I agree that we are custodians of the funds. 
As such, it would be quite useful for us to know approximately what it costs to 
create a transcript of a typical 2-hour meeting.
                                
                                2. The MP3 would be (almost) infinitely easier 
to use if the minutes included a notation of the actual time each agenda item 
discussion started as well as the time that the recording started. Then one 
could home in on the correct section immediately. Even better if the agenda 
were updated after the fact to include this, so one would not need to wait for 
the minutes to be posted. The cost of doing this would be relatively low.
                                
                                Alan
                                
                                At 21/11/2011 07:30 AM, Stéphane Van Gelder 
wrote:
                                

                                        Thanks Wolf.
                                        
                                        This question has already come up 
several times in the past. I will let Staff answer this but I believe there are 
good budgetary reasons for not transcripting every meeting.
                                        
                                        I would add that we, as a Council, are 
also custodians of ICANN community funds, just like anyone else in this 
community. My personal opinion is that if there are services available that 
offer sufficient flexibility to follow meetings (and I think having an mp3, 
minutes and a live audio feed is pretty good), we may want to think twice about 
asking for new things that may be costly to implement (I don't know if that's 
the case with this specific request).
                                        
                                        Of course, if there is a clear need, we 
should look at that. So once again, Staff is probably best suited to provide 
you with background and a response on this.
                                        
                                        Thanks,
                                         
                                        Stéphane
                                        
                                        
                                        
                                        Le 21 nov. 2011 à 11:34, 
<KnobenW@xxxxxxxxxx> <KnobenW@xxxxxxxxxx> a écrit :
                                        
                                        

                                        All, 
                                        
                                        A question came up whether transscripts 
are provided for the council meetings. I was of the opinion that's the case. 
But the Master calender on the publicly accessible GNSO webpage only shows 
transscripts from the ICANN public meetings. For the teleconference calls 
minutes and mp3s are provided.
                                        
                                        Transscripts seem easier to be handled 
for searching specific items discussed at meetings, and there is definitely a 
need for this.
                                        
                                        I'd like to bring this up for 
discussion as well as finding a council opinion on this. 
                                        
                                        Kind regards 
                                        Wolf-Ulrich