Re: [council] Meetings transscripts

[Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>]

Glen sent a transcript with the latest mp3 so it seems that this is possible ;)

FYI, it's a surprise to me. Perhaps our meetings have been transcribed all 
along and none of us knew about it. In which case, we must thank you Wolf for 
raising the issue. Certainly if it's being done anyway, there is no extra cost 
or complexity involved and it's therefore good-to-have.

Stéphane



Le 21 nov. 2011 à 20:42, <KnobenW@xxxxxxxxxx> a écrit :

> I agree, some facts are needed, e.g. transscript session costs. Then we'll 
> have a basis for further discussion.
>  
> Kind regards
> Wolf-Ulrich
> 
> Von: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] Im 
> Auftrag von Stéphane Van Gelder
> Gesendet: Montag, 21. November 2011 17:26
> An: Alan Greenberg
> Cc: Knoben, Wolf-Ulrich; council@xxxxxxxxxxxxxx
> Betreff: Re: [council] Meetings transscripts
> 
> Let's wait until we have some feedback from Staff on all of this.
> 
> It does seem like there's an issue for some with the current system…
> 
> Stéphane
> 
> 
> 
> Le 21 nov. 2011 à 17:12, Alan Greenberg a écrit :
> 
>> Stéphane, my assumption in making the suggestion was that the times would be 
>> noted as the meeting was proceeding, not that it be done after the fact. I 
>> suggested it because it would make the used of MP3s a lot easier. If it is 
>> not a practical suggestion, so be it.
>> 
>> Alan
>> 
>> 
>> At 21/11/2011 10:17 AM, Stéphane Van Gelder wrote:
>>> Alan,
>>> 
>>> Who would do your suggestion #2? I'm not speaking for Glen, but I certainly 
>>> don't think she would want to or have the time to. Also, the Council 
>>> Leadership team checks the minutes of every meeting before they are 
>>> published on the wider list. I can tell you that I would certainly not want 
>>> to be checking and comparing mp3 recording times with the minutes when 
>>> doing that.
>>> 
>>> Stéphane
>>> 
>>> 
>>> 
>>> Le 21 nov. 2011 à 15:28, Alan Greenberg a écrit :
>>> 
>>>> Two thoughts on this:
>>>> 
>>>> 1. I agree that we are custodians of the funds. As such, it would be quite 
>>>> useful for us to know approximately what it costs to create a transcript 
>>>> of a typical 2-hour meeting.
>>>> 
>>>> 2. The MP3 would be (almost) infinitely easier to use if the minutes 
>>>> included a notation of the actual time each agenda item discussion started 
>>>> as well as the time that the recording started. Then one could home in on 
>>>> the correct section immediately. Even better if the agenda were updated 
>>>> after the fact to include this, so one would not need to wait for the 
>>>> minutes to be posted. The cost of doing this would be relatively low.
>>>> 
>>>> Alan
>>>> 
>>>> At 21/11/2011 07:30 AM, Stéphane Van Gelder wrote:
>>>>> Thanks Wolf.
>>>>> 
>>>>> This question has already come up several times in the past. I will let 
>>>>> Staff answer this but I believe there are good budgetary reasons for not 
>>>>> transcripting every meeting.
>>>>> 
>>>>> I would add that we, as a Council, are also custodians of ICANN community 
>>>>> funds, just like anyone else in this community. My personal opinion is 
>>>>> that if there are services available that offer sufficient flexibility to 
>>>>> follow meetings (and I think having an mp3, minutes and a live audio feed 
>>>>> is pretty good), we may want to think twice about asking            for 
>>>>> new things that may be costly to implement (I don't know if that's the 
>>>>> case with this specific request).
>>>>> 
>>>>> Of course, if there is a clear need, we should look at that. So once 
>>>>> again, Staff is probably best suited to provide you with background and a 
>>>>> response on this.
>>>>> 
>>>>> Thanks,
>>>>>  
>>>>> Stéphane
>>>>> 
>>>>> 
>>>>> 
>>>>> Le 21 nov. 2011 à 11:34, <KnobenW@xxxxxxxxxx> <KnobenW@xxxxxxxxxx> a 
>>>>> écrit :
>>>>> 
>>>>>> All, 
>>>>>> 
>>>>>> A question came up whether transscripts are provided for the council 
>>>>>> meetings. I was of the opinion that's the case. But the Master calender 
>>>>>> on the publicly accessible GNSO webpage only shows transscripts from the 
>>>>>> ICANN public meetings. For the teleconference calls minutes and mp3s are 
>>>>>> provided.
>>>>>> 
>>>>>> Transscripts seem easier to be handled for searching specific items 
>>>>>> discussed at meetings, and there is definitely a need for this.
>>>>>> 
>>>>>> I'd like to bring this up for discussion as well as finding a council 
>>>>>> opinion on this. 
>>>>>> 
>>>>>> Kind regards 
>>>>>> Wolf-Ulrich
>