Re: [council] Meetings transscripts

[Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>]

Let's wait until we have some feedback from Staff on all of this.

It does seem like there's an issue for some with the current system…

Stéphane



Le 21 nov. 2011 à 17:12, Alan Greenberg a écrit :

> Stéphane, my assumption in making the suggestion was that the times would be 
> noted as the meeting was proceeding, not that it be done after the fact. I 
> suggested it because it would make the used of MP3s a lot easier. If it is 
> not a practical suggestion, so be it.
> 
> Alan
> 
> 
> At 21/11/2011 10:17 AM, Stéphane Van Gelder wrote:
>> Alan,
>> 
>> Who would do your suggestion #2? I'm not speaking for Glen, but I certainly 
>> don't think she would want to or have the time to. Also, the Council 
>> Leadership team checks the minutes of every meeting before they are 
>> published on the wider list. I can tell you that I would certainly not want 
>> to be checking and comparing mp3 recording times with the minutes when doing 
>> that.
>> 
>> Stéphane
>> 
>> 
>> 
>> Le 21 nov. 2011 à 15:28, Alan Greenberg a écrit :
>> 
>>> Two thoughts on this:
>>> 
>>> 1. I agree that we are custodians of the funds. As such, it would be quite 
>>> useful for us to know approximately what it costs to create a transcript of 
>>> a typical 2-hour meeting.
>>> 
>>> 2. The MP3 would be (almost) infinitely easier to use if the minutes 
>>> included a notation of the actual time each agenda item discussion started 
>>> as well as the time that the recording started. Then one could home in on 
>>> the correct section immediately. Even better if the agenda were updated 
>>> after the fact to include this, so one would not need to wait for the 
>>> minutes to be posted. The cost of doing this would be relatively low.
>>> 
>>> Alan
>>> 
>>> At 21/11/2011 07:30 AM, Stéphane Van Gelder wrote:
>>>> Thanks Wolf.
>>>> 
>>>> This question has already come up several times in the past. I will let 
>>>> Staff answer this but I believe there are good budgetary reasons for not 
>>>> transcripting every meeting.
>>>> 
>>>> I would add that we, as a Council, are also custodians of ICANN community 
>>>> funds, just like anyone else in this community. My personal opinion is 
>>>> that if there are services available that offer sufficient flexibility to 
>>>> follow meetings (and I think having an mp3, minutes and a live audio feed 
>>>> is pretty good), we may want to think twice about asking for new things 
>>>> that may be costly to implement (I don't know if that's the case with this 
>>>> specific request).
>>>> 
>>>> Of course, if there is a clear need, we should look at that. So once 
>>>> again, Staff is probably best suited to provide you with background and a 
>>>> response on this.
>>>> 
>>>> Thanks,
>>>>  
>>>> Stéphane
>>>> 
>>>> 
>>>> 
>>>> Le 21 nov. 2011 à 11:34, <KnobenW@xxxxxxxxxx> <KnobenW@xxxxxxxxxx> a écrit 
>>>> :
>>>> 
>>>>> All, 
>>>>> 
>>>>> A question came up whether transscripts are provided for the council 
>>>>> meetings. I was of the opinion that's the case. But the Master calender 
>>>>> on the publicly accessible GNSO webpage only shows transscripts from the 
>>>>> ICANN public meetings. For the teleconference calls minutes and mp3s are 
>>>>> provided.
>>>>> 
>>>>> Transscripts seem easier to be handled for searching specific items 
>>>>> discussed at meetings, and there is definitely a need for this.
>>>>> 
>>>>> I'd like to bring this up for discussion as well as finding a council 
>>>>> opinion on this. 
>>>>> 
>>>>> Kind regards 
>>>>> Wolf-Ulrich