RE: [registrars] Motion to change Voting Ballots

["Bruce Tonkin" <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

To ensure the motion can be voted on.  I endorse the motion.
 
Regards,
Bruce Tonkin
Member, registrars constituency

	-----Original Message-----
	From: Elana Broitman [mailto:ebroitman@xxxxxxxxxxxx] 
	Sent: Saturday, 12 July 2003 3:50 AM
	To: registrars@xxxxxxxx
	Subject: [registrars] Motion to change Voting Ballots
	
	
	Explanation
	 
	A number of registrars had expressed a wish for anonymous 
	voting in order to protect Constituency members and potentially
foster greater 
	voter participation.  The current voting process posts each
Constituency 
	member's vote as soon as such member votes.  Please note that
only Constituency 
	members (who have passwords to the boardrooms site) may view
voting results.
	At the Montreal meeting, we discussed several options for
changing this process, 
	including a change to post only the collective results rather
than individual votes. 
	On the list there was a question about whether or not
abstentions may be viewed 
	under one of the first 3 proposals.  We will determine that fact
prior to the vote. 
	 
	Motion
	 
	Consequently, there is a motion for moving to one of the
following processes:
	 
	1. Post only the collective voting results, not individual
results, and only 
	 at the conclusion of the voting period.
	 
	2. Post only the collective voting results, not individual
results, during 
	 the entire voting period.
	 
	3. Post individual voting results, but only at the conclusion of
the voting 
	 period.
	 
	4. Continue to post individual voting results, during the entire
voting 
	 period.
	 
	Process
	 
	Pursuant to the Constituency Rules of Procedure, this motion
needs to have 5 
	endorsements, and will be put to a vote under the current voting
procedures 
	after a 14-day discussion period.  Friendly amendments will be
accepted and 
	such changes made to the ballot.  Unfriendly amendments will
receive a 
	separate ballot.
	 
	Additional Information
	 
	In addition to making this change, there was discussion at the
Montreal 
	meeting about whether or not the Executive Committee should
continue to 
	manage the voting process.  Apparently, the only way that it is
possible to 
	conduct votes through the boardrooms.org site is for the manager
of the 
	process (Ex.Com.) to have access to individual votes.  While we
do not intend 
	to use such access, the Constituency may wish to delegate this
task to a third 
	party that is not a member of the Constituency.  However, as
that would entail 
	delegation of all boardrooms.org management functions, including

	membership rolls, passwords, etc., it may be a broader change
than 
	anticipated, require hiring of a secretary, and/or switching to
an alternative 
	online service.  We plan to investigate the options and bring
them to the 
	Constituency for consideration in short order.  In the meantime,
however, with 
	important votes coming up for the Constituency, we did not want
to hold up 
	the consideration of a change in vote posting.