[registrars] Motion on Interim Constituency Meeting

["Elana Broitman" <ebroitman@xxxxxxxxxxxx>]

Explanation
 
The next official ICANN meeting is planned for Carthage, Tunisia during
October 27-31, 2003.  
While we would encourage everyone to attend the meeting, we have heard
from many registrars 
that they are unlikely to attend.  In fact, we would be interested to
know who is planning to attend 
that meeting.
 
In order to support registrar participation and foster dynamic
discussion of 
issues, there is a motion to hold an interim informal meeting.  We are 
coordinating with the registry constituency to schedule a mutually
agreeable 
meeting time and place to allow for part of the agenda to be a
concurrent 
registrar-registry meeting.  
 
The venue proposed and most discussed during the Montreal meeting was
Marina del Rey 
for several reasons.  

One, we would be able to meet with ICANN staff, who had not travelled to
the 
Washington, D.C. meeting.  

Two, we would accommodate registrars for whom Tunisia is geographically 
more challenging - for example, Asian and West Coast N. American
registrars.  

Three, the registries have agreed to meet concurrently with us, and are
planning
for a U.S. location.  It should be noted, however, that the the
unsponsored TLD registries, 
such as com/net/org/biz/info/pro, could come to Marina del Rey, 
but the sponsored ones (museum, aero, coop) would prefer the East Coast 
and may not make it to the West Coast.  
 
The proposed dates are Friday, September 12, or 19, in order to allow
registrars 
to get cheaper flights as they could stay during the weekend.  If anyone
has a strong 
preference, please express it on the list, so the Ex.Com. can take it
into accout in making plans.
 
No decisions would be made at this interim meeting, so anyone unable to
make it 
should not feel disadvantaged. Moreover, we will endeavor to set up 
telecommunication links.  The initial proposed agenda (in no particular
order) 
would include the topics below.  The meeting would be conducted in 
interactive workshop-style sessions where appropriate, with guest expert

speakers invited for many of the topics.  Finally, a part of the day
would be 
devoted to a joint meeting with the registry constituency to discuss the
topics 
below or others of mutual interest.  It would be highly valuable for us
to meet 
with the registries as the two provider groups need to coordinate our
policies and activities.
So we would encourage you to allow the ExCom remain flexible about the
date and time of the meeting.
 

PROPOSED AGENDA
 
* Meeting with ICANN staff - Paul Twomey, Dan Halloran, Ellen Sondheim;
* Transfers - update on implementation of new policy;
* Whois - update on work of the privacy steering group;
* New TLDs - update on ICANN process for choosing new TLDs and 
 for reviewing those chosen in 2000;
* Fraudulent credit card charge backs - risk sharing with the
registries;
* WLS - update on service;
* Deletes and RGP
* IDN - update on service;
* EPP - update on transition to EPP by the registries;
* ISP compatibility (a registry proposed topic)
* Providers (registrars/registries) position regarding the new ICANN;
* Registrar Constituency budget - review and discussion.
 
We would encourage additional thoughts on the agenda, as soon as
possible.
 
Motions
 
The final ballots will be crafted to reflect these choices
 
ONE
 
Endorse a registrar constituency meeting in September:
a) Yes
b) No
c) Don't care
 
Process
 
Pursuant to the Constituency Rules of Procedure, this motion received 5 
endorsements at the Montreal meeting.  It will be put to a vote under
the 
current voting procedures after a 14-day discussion period.  During this

discussion, amendments may be offered.  Friendly amendments will be 
accepted and such changes made to the ballot.  Unfriendly amendments
will 
receive a separate ballot.
 
TWO
 
Express a preference for place:
a) West Coast of N. America
b) East Coast of N. America
c) Europe
d) Flexible
 
Process
 
Pursuant to the Constituency Rules of Procedure, this motion needs 5 
endorsements.  It will be put to a vote under the current voting 
procedures after a 14-day discussion period.  During this 
discussion, amendments may be offered.  Friendly amendments will be 
accepted and such changes made to the ballot.  Unfriendly amendments
will 
receive a separate ballot.