[dow3tf] Revised WHOIS task force 3 minutes, January 7

["GNSO SECRETARIAT" <gnso.secretariat@xxxxxxxxxxxxxx>]

Attached please find the revised minutes for the WHOIS teleconference on
January 7, 2004.

Thank you

GNSO Secretariat

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<p align="center"><font face="Arial, Helvetica, sans-serif"><b>WHOIS Task Force 
  3 Teleconference January 7, 2004 - Minutes</b></font></p>
<p><b><font face="Arial, Helvetica, sans-serif">ATTENDEES:<br>
  </font></b></p>
<p><b><font face="Arial, Helvetica, sans-serif">GNSO Constituency representatives:<br>
  </font></b><font face="Arial, Helvetica, sans-serif"> Intellectual Property 
  Interests Constituency - Brian Darville - Chair:<br>
  Registrars Constituency - Ross Rader<br>
  Commercial and Business Users constituency - Sarah Deutsch<br>
  Internet Service Providers and connectivity providers Constituency</font> - 
  <font face="Arial, Helvetica, sans-serif">Greg Ruth</font><br>
  <font face="Arial, Helvetica, sans-serif">gTLD Registries constituency: - Ken 
  Stubbs </font><font face="Arial, Helvetica, sans-serif"> <br>
  <br>
  <br>
  <b>ICANN Staff Manager</b>: Barbara Roseman<br>
  </font><font face="Arial, Helvetica, sans-serif"><b>GNSO Secretariat:</b> Glen 
  de Saint G&eacute;ry <br>
  <br>
  <b>Absent: </b></font><br>
  <font face="Arial, Helvetica, sans-serif">At-Large Advisory Committee (ALAC) 
  liaisons: Vittorio Bertola<br>
  Non Commercial Users constituency - Frannie Wellings<br>
  Intellectual Property Interests Constituency - Kiyoshi Tsuru<br>
  At-Large Advisory Committee (ALAC) liaisons: - Vittorio Bertola<br>
  Intellectual Property Interests Constituency - Terry Clark <br>
  <br>
  Brian Darville proposed the following agenda:</font></p>
<p><font face="Arial, Helvetica, sans-serif">1. Registrar questionnaire on data 
  verification practices<br>
  2. Survey of other industries on their data verification practices<br>
  a. <a href="http://gnso.icann.org/mailing-lists/archives/dow3tf/msg00017.html";>Sarah 
  Deutsch's list</a><br>
  b. Terry Clark&quot;s <a href="http://gnso.icann.org/mailing-lists/archives/dow3tf/msg00023.html";>list 
  of Registrars and ccTLDs</a><br>
  3. Questions to ccTLDs<br>
  4. Schedule <br>
  5. MP3 recordings:<br>
  <br>
  <b>Item 1. Registrar questionnaire on data verification practices</b><br>
  <b>Ross Rader, </b>the Registrar constituency representative<b>, </b>gave some 
  background to the term &quot;Registrars&quot;. There were two groups of Registrars:<br>
  1. 180 Registrars accredited by ICANN<br>
  2. A smaller group of about 50/60 who were members of the GNSO Registrar's constituency<br>
  <br>
  <b>Ross Rader</b> surveyed the second group of registrars who are members of 
  the constitutency. Mr. Rader stated that most registrars do not take action 
  to verify data accuracy because there is no current requirement for them to 
  do so. <br>
  <br>
  To date he has received one response to the inquiry and he anticipates receiving 
  two other responses <br>
  <br>
  <b>Ken Stubbs </b>emphasized the importance of the outreach that was undertaken.<br>
  <b>Ross Rader</b> reported that Friday 16 January was the return date for the 
  request made to the registrars. Where the respondents allowed information to 
  be shared, it would be made available to the task force and where the respondents 
  wished to remain anonymous, the information would be summarized.<br>
  The report should include:<br>
  1. Current practices among registrars/background<br>
  2. The group that was surveyed<br>
  3. Questions that were asked<br>
  4. Responses received<br>
  5. Identifying the respondents or not<br>
  <br>
  <b>Report deadline : 19 January, 2004</b><br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Item 2. Survey of other industries 
  on their data verification practices</b><br>
  a. <a href="http://gnso.icann.org/mailing-lists/archives/dow3tf/msg00017.html";>Sarah 
  Deutsch's list</a><br>
  b. Terry Clark&quot;s <a href="http://gnso.icann.org/mailing-lists/archives/dow3tf/msg00023.html";>list 
  of Registrars and ccTLDs</a><br>
  <b>Brian Darville</b> referred to the two lists of Registrars and ccTLDs that 
  had been circulated by Terry Clark and Sarah Deutsch. <br>
  Brian Darville mentioned that one of the Task Force's tasks is to provide a 
  best practice document of data verification. To further that work outside sources 
  will be surveyed to see what data verification processes they employ and then 
  to assess whether their practices could be applied to the ICANN process. <br>
  Questions arose as to the number of outside sources that should be investigated, 
  and the manner in which information would be obtained. It was suggested that 
  5 industries and 3 companies in each of the industries should be identified 
  and then members of the Task Force or the constituencies would contact these 
  companies to obtain information concerning their data verification processes.. 
  <br>
  <br>
  It was mentioned that there was nothing specifically spelt out on data verification 
  in the IETF survey.<br>
  Data collection should be undertaken on an individual contact base from task 
  force members as well as through constituency representatives.<br>
  <b>Ken Stubbs</b> suggested that looking at prepaid cellular telephone services 
  was a good way of getting information and added that the different approaches 
  to WHOIS should be taken into account.<br>
  <br>
  <b>Sarah Deutsch</b> would draw up a short questionnaire to be used in speaking 
  to the industries. <br>
  Questions could include:<br>
  a. at what stage do they do data verification?<br>
  b. what non propriety material is available?<br>
  c. costs involved<br>
  d. Other relevant questions <br>
  <b>Brian Darville</b> would circulate a list of 5 industries and companies by 
  Friday 9 January, 2004.<br>
  <br>
  <br>
  <b>Item 3. Gathering information from the ccTLDs</b><br>
  <b>Brian Darville</b> referred to <a href="http://gnso.icann.org/mailing-lists/archives/council/msg00350.html";>Elisabeth 
  Porteneuve's letter</a> and suggested that questions for a survey be sent to 
  the ccTLDS.<br>
  <b>Barbara Roseman</b> mentioned the questions that the task force 2 were preparing 
  and suggested sending a copy of the Task Force 2 questions to the task force 
  3.<br>
  <br>
  <b>Item 5. MP3 recordings</b></font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Barbara Roseman</b> informed the 
  participants that MP3 recordings were made of each call but that it was up to 
  the task force to decide whether the recordings should be published on the website 
  and kept or deleted after the minutes were written.<br>
  <b>Brian Darville</b> suggested voting via the mailing list on whether MP3 recordings 
  should be retained, and if so, whether they should be published on the website.<br>
  <b>Ross Rader</b> was in favour of retaining the MP3 recordings and publishing 
  them as part of the record.<br>
  The GNSO Secretariat would contact the chairs of the other task forces and send 
  out a short e-mail survey to all the WHOIS task force members.<br>
  <br>
  <b>Next call:</b></font></p>
<p><font face="Arial, Helvetica, sans-serif">1. Finalize questionnaire<br>
  2. Task different people (including constituency representatives) with contacting 
  and gathering information from the identified sources. <br>
  3. Registrar information available by Monday 19, January.<br>
  4. ccTLD questions<br>
  </font><font face="Arial, Helvetica, sans-serif"><br>
  <b>Brian Darville thanked everyone for their presence and participation and 
  ended the call at 16:55 UTC.<br>
  <br>
  </b> <b>Next call: Wednesday 14 January</b> <b>15:00 UTC, 10:00 EST, 7:00 Los 
  Angeles, 16:00 CET.<br>
  <br>
  <br>
  </b></font></p>
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