[dow3tf] Draft minutes/notes WHOIS task force 3, January 7, 2004

["GNSO SECRETARIAT" <gnso.secretariat@xxxxxxxxxxxxxx>]

[To: dow3tf[at]gnso.icann.org]

Please find attached the draft minutes/notes of the WHOIS task force 3 call
on January 7, 2004.

Please let me know if you would like any changes made.

Thank you,
Glen
GNSO secretariat

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<p align="center"><font face="Arial, Helvetica, sans-serif"><b>WHOIS Task Force 
  3 Teleconference January 7, 2004 - Minutes</b></font></p>
<p><b><font face="Arial, Helvetica, sans-serif">ATTENDEES:<br>
  </font></b></p>
<p><b><font face="Arial, Helvetica, sans-serif">GNSO Constituency representatives:<br>
  </font></b><font face="Arial, Helvetica, sans-serif"> Intellectual Property 
  Interests Constituency - Brian Darville - Chair:<br>
  Registrars Constituency - Ross Rader<br>
  Commercial and Business Users constituency - Sarah Deutsch<br>
  Internet Service Providers and connectivity providers Constituency</font> - 
  <font face="Arial, Helvetica, sans-serif">Greg Ruth</font><br>
  <font face="Arial, Helvetica, sans-serif">gTLD Registries constituency: - Ken 
  Stubbs </font><font face="Arial, Helvetica, sans-serif"> <br>
  <br>
  <br>
  <b>ICANN Staff Manager</b>: Barbara Roseman<br>
  </font><font face="Arial, Helvetica, sans-serif"><b>GNSO Secretariat:</b> Glen 
  de Saint G&eacute;ry <br>
  <br>
  <b>Absent: </b></font><br>
  <font face="Arial, Helvetica, sans-serif">At-Large Advisory Committee (ALAC) 
  liaisons: Vittorio Bertola<br>
  Non Commercial Users constituency - Frannie Wellings<br>
  Intellectual Property Interests Constituency - Kiyoshi Tsuru<br>
  At-Large Advisory Committee (ALAC) liaisons: - Vittorio Bertola<br>
  Intellectual Property Interests Constituency - Terry Clark <br>
  <br>
  Brian Darville proposed the following agenda:</font></p>
<p><font face="Arial, Helvetica, sans-serif">1. Registrar questionnaire on data 
  verification practices<br>
  2. Survey of other industries on their data verification practices<br>
  a. <a href="http://gnso.icann.org/mailing-lists/archives/dow3tf/msg00017.html";>Sarah 
  Deutsch's list</a><br>
  b. Terry Clark&quot;s <a href="http://gnso.icann.org/mailing-lists/archives/dow3tf/msg00023.html";>list 
  of Registrars and ccTLDs</a><br>
  3. Questions to ccTLDs<br>
  4. Schedule <br>
  5. MP3 recordings:<br>
  <br>
  <b>Item 1. Registrar questionnaire on data verification practices</b><br>
  <b>Ross Rader </b>gave some background to the term &quot;Registrars&quot;. There 
  were two groups of Registrars:<br>
  1. 180 Registrars accredited by ICANN<br>
  2. A smaller group of about 50/60 who were members of the GNSO Registrar's constituency<br>
  <br>
  The survey was focussed on the second group. It was unclear whether the registrars 
  were doing anything on verification up front.<br>
  Few responses had been received, but Ken Stubbs emphasized the importance of 
  the outreach that was undertaken.<br>
  <b>Ross Rader</b> reported that Friday 16 January was the return date for the 
  request made to the registrars. Where the respondents allowed information to 
  be shared, it would be made available to the task force and where the respondents 
  wished to remain anonymous, the information would be summarized.<br>
  The report should include:<br>
  1. Current practices among registrars/background<br>
  2. The group that was investigated<br>
  3. Questions that were asked<br>
  4. Responses received<br>
  5. Identifying the respondents or not<br>
  <br>
  <b>Report deadline : 19 January, 2004</b><br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Item 2. Survey of other industries 
  on their data verification practices</b><br>
  a. <a href="http://gnso.icann.org/mailing-lists/archives/dow3tf/msg00017.html";>Sarah 
  Deutsch's list</a><br>
  b. Terry Clark&quot;s <a href="http://gnso.icann.org/mailing-lists/archives/dow3tf/msg00023.html";>list 
  of Registrars and ccTLDs</a><br>
  <b>Brian Darville</b> referred to the two lists of Registrars and ccTLDs that 
  had been circulated by Terry Clark and Sarah Deutsch.<br>
  The purpose was to provide a best practice document of data verification by 
  going to outside sources to see what was involved in the techniques used for 
  the data verification processes and whether their practices could be applied 
  to the ICANN process. <br>
  Questions arose as to the number of outside sources that should be investigated, 
  and the manner in which information would be obtained.<br>
  It was suggested that 5 industries and 3 companies in each of the industries 
  should be identified with the chief players.<br>
  <br>
  It was mentioned that there was nothing specifically spelt out on data verification 
  in the IETF survey.<br>
  Data collection should be undertaken on an individual contact base from task 
  force members as well as through constituency representatives.<br>
  <b>Ken Stubbs</b> suggested that looking at prepaid services was a good way 
  of getting information and added that the different approaches to WHOIS should 
  be taken into account.<br>
  <br>
  <b>Sarah Deutsch</b> would draw up a short questionnaire to be used in speaking 
  to the industries. <br>
  Questions could include:<br>
  a. at what stage do they do data verification?<br>
  b. what non propriety material is available?<br>
  c. costs involved<br>
  <b>Brian Darville</b> would circulate a list of 5 industries and companies by 
  Friday 9 January, 2004.<br>
  <br>
  <br>
  <b>Item 3. Gathering information from the ccTLDs</b><br>
  <b>Brian Darville</b> referred to <a href="http://gnso.icann.org/mailing-lists/archives/council/msg00350.html";>Elisabeth 
  Porteneuve's letter</a> and suggested that questions for a survey to sent to 
  the ccTLDS.<br>
  <b>Barbara Roseman</b> mentioned the questions that the task force 2 were preparing 
  and suggested sending the questions to the task force 3.<br>
  <br>
  <b>Item 5. MP3 recordings</b></font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Barbara Roseman</b> informed the 
  participants that MP3 recordings were made of each call but that it was up to 
  the task force to decide whether the recordings should be published on the website 
  and kept or deleted after the minutes were written.<br>
  <b>Brian Darville</b> suggested voting via the mailing list on whether MP3 recordings 
  should be retained, and if so, whether they should be published on the website.<br>
  <b>Ross Rader</b> was in favour of retaining the MP3 recordings and publishing 
  them as part of the record.<br>
  The GNSO Secretariat would contact the chairs of the other task forces and send 
  out a short e-mail survey to all the WHOIS task force members.<br>
  <br>
  <b>Next call:</b></font></p>
<p><font face="Arial, Helvetica, sans-serif">1. Finalize questionnaire<br>
  2. Task different people (including constituency representatives) with contacting 
  and gathering information from the identified sources. <br>
  3. Registrar information available by Monday 19, January.<br>
  4. ccTLD questions<br>
  </font><font face="Arial, Helvetica, sans-serif"><br>
  <b>Brian Darville thanked everyone for their presence and participation and 
  ended the call at 16:55 UTC.<br>
  <br>
  </b> <b>Next call: Wednesday 14 January</b> <b>15:00 UTC, 10:00 EST, 7:00 Los 
  Angeles, 16:00 CET.<br>
  <br>
  <br>
  </b></font></p>
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