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Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

So they are asking us to lie in our visa application about where we will be staying? That is going to go down well if caught... 

Best,
Volker

Am 24.08.2016 um 11:16 schrieb Amr Elsadr:

Hi Heather,
In my experience, Constituency Travel provides hotel reservations solely for the purpose of visa acquisition at a time early enough to apply for one.
At a later time, they provide the actual confirmed reservation details for the hotel in which we should be staying.
It works. At least I've never had a problem because of this. You may want to confirm this with CT yourself. 

Hope this helps.

Thanks.

Amr

Sent from mobile
On Aug 24, 2016, at 5:40 AM, Heather Forrest <Heather.Forrest@xxxxxxxxxx <mailto:Heather.Forrest@xxxxxxxxxx>> wrote: 


Colleagues,
Following up on Phil's point below about timely notification of hotel, I noted with some alarm the following in the standard email we all received from ICANN travel this week (see highlighted bit below). What can we do about this? The Council table will be pretty empty if this is indeed what will happen. 


Best wishes,


Heather


*TRAVEL BOOKING:*

**

*/AIR:/*

Primary contact for booking air travel reservations:

*FCM*: galaxy@xxxxxx.travel <mailto:galaxy@xxxxxx.travel>
*ICANN*: constituency-travel@xxxxxxxxx <mailto:constituency-travel@xxxxxxxxx> or via private fax at +1-310-578-8652.
Air Self-booking: You must receive approval from ICANN */prior/* to making your self-arranged trip. Please notify ICANN in writing and prior to booking at constituency-travel@xxxxxxxxx <mailto:constituency-travel@xxxxxxxxx>. 

*/HOTEL:/*

*//*
Hotel confirmations (if supported) will be provided one week before the meeting.
Hotel extensions: If you plan on extending your travel, before or after your approved dates of arrival and departure and want to stay at the same ICANN hotel, please let us know by *Friday, October 7, 2016, 17:00 UTC*. We will do our best to accommodate your request based on the hotel’s availability.
Kindly note that you will be financially responsible for any additional days of travel before or after your approved dates, including hotel and living allowances. 

*/MISC. OTHER:/*
If you have any change in your banking details, please re-submit a completed Travel Vendor Form via: https://travelrequestform.icann.org/
If there are any last minute changes, if you cannot travel due to illness, personal or professional events, you MUST contact ICANN Constituency Travel at constituency-travel@xxxxxxxxx <mailto:constituency-travel@xxxxxxxxx> 


------------------------------------------------------------------------
*From:* owner-council@xxxxxxxxxxxxxx <mailto:owner-council@xxxxxxxxxxxxxx> <owner-council@xxxxxxxxxxxxxx <mailto:owner-council@xxxxxxxxxxxxxx>> on behalf of Phil Corwin <psc@xxxxxxxxxxx <mailto:psc@xxxxxxxxxxx>> 
*Sent:* Thursday, August 18, 2016 2:19:41 AM
*To:* Rubens Kuhl; James M. Bladel
*Cc:* GNSO Council List
*Subject:* RE: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN 

That looks like a significant impediment to getting the required visa.

I’ll be making my own flight arrangements so no issue there.
*But we all need ICANN Travel to tell us by the end of this month what hotel Councilors will be placed in.*We simply can’t wait until the week or two before the meeting starts if we are to secure the required visa. 

*Philip S. Corwin, Founding Principal*

*Virtualaw LLC*

*1155 F Street, NW*

*Suite 1050*

*Washington, DC 20004*

*202-559-8597/Direct*

*202-559-8750/Fax*

*202-255-6172/Cell***

**

*Twitter: @VlawDC*

*/"Luck is the residue of design" -- Branch Rickey/*
*From:*owner-council@xxxxxxxxxxxxxx <mailto:owner-council@xxxxxxxxxxxxxx> [mailto:owner-council@xxxxxxxxxxxxxx] *On Behalf Of *Rubens Kuhl 
*Sent:* Wednesday, August 17, 2016 12:10 PM
*To:* James M. Bladel
*Cc:* GNSO Council List
*Subject:* Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN
Considering both hotel and flight information is required for the Conference Visa, and Constituency Travel usually defines the hotel just a week before the conference, this edition will likely be a lot of fun for councillors relying on ICANN funding. 

Rubens

    Em 17 de ago de 2016, à(s) 12:29:000, James M. Bladel
    <jbladel@xxxxxxxxxxx <mailto:jbladel@xxxxxxxxxxx>> escreveu:

    Council Colleagues -

    Please note the announcement & blog post below.  In most cases,
    attendees will need a “Conference Visa” for ICANN57 Hyderabad,
    and an “eTourist" Visa may not be accepted for entry to India.
     ICANN has also provided a link to request an Invitation Letter.

    Thanks—

    J.

    *From: *<soac-infoalert-bounces@xxxxxxxxx
    <mailto:soac-infoalert-bounces@xxxxxxxxx>> on behalf of David
    Olive <david.olive@xxxxxxxxx <mailto:david.olive@xxxxxxxxx>>
    *Date: *Wednesday, August 17, 2016 at 8:55
    *Subject: *[Soac-infoalert] ICANN57 Hyderabad: What You Need to
    Know (Part 2) - ICANN


    
https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part-2

    ·Author: Nick Tomasso | Vice President, Meetings

    Further to my blog
    <https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know> on
    25 July 2016, I would like to share details on visa applications
    to assist all who are attending ICANN57 Annual General Meeting in
    Hyderabad with your travel planning.

    We have worked extensively with the India government to ensure a
    clear and smooth process for all Indian visa applications. They
    have also assured us that all ICANN57 visa applications will be
    treated as priority.

    All delegates requiring visas to India should visit here
    <http://www.mea.gov.in/indian-missions-abroad.htm> to find the
    nearest India diplomatic mission to apply for your visa. You must
    apply for a *Conference Visa*. Please refer to the guide
    <https://meetings.icann.org/en/hyderabad57/visa-application-guide-india> we
    have put together for reference. Apply early as the process could
    take up to two weeks. You will also need invitation letters
    <https://invitationletters.icann.org/> from ICANN and the local
    host, which may take another two weeks to generate.

    Do take note that the e-Tourist Visa will not be applicable for
    our ICANN meeting. Any traveler trying to enter India with the
    e-Tourist Visa may be denied entry. If you have an existing valid
    Business Visa, you need not apply for the Conference Visa.

    We have set up a dedicated email (icann57visasupport@xxxxxxxxx)
    <mailto:icann57visasupport@xxxxxxxxx%29> that you can contact
    should you need any further clarification about the visa.

    Remember to register
    <https://registration.icann.org/register.php?id=Hyderabad57> for
    ICANN57 and check our meeting site
    <https://meetings.icann.org/en/hyderabad57> for regular updates.
    Lastly, don't forget to attend the webinar on 7 September 2016
    (1500 UTC) where we will share more information on ICANN57,
    logistics, accommodations and travel. Look out for our
    announcement and join us then.




    Sent from my iPhone

    David A. Olive
    Senior Vice President, Policy Development Support
    General Manager, ICANN Regional Headquarters –Istanbul


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