Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - ICANN

[Amr Elsadr <aelsadr@xxxxxxxxxxx>]

Hi Heather,

In my experience, Constituency Travel provides hotel reservations solely for 
the purpose of visa acquisition at a time early enough to apply for one. 

At a later time, they provide the actual confirmed reservation details for the 
hotel in which we should be staying. 

It works. At least I've never had a problem because of this. You may want to 
confirm this with CT yourself. 

Hope this helps. 

Thanks. 

Amr

Sent from mobile

> On Aug 24, 2016, at 5:40 AM, Heather Forrest <Heather.Forrest@xxxxxxxxxx> 
> wrote:
> 
> Colleagues,
> 
> 
> Following up on Phil's point below about timely notification of hotel, I 
> noted with some alarm the following in the standard email we all received 
> from ICANN travel this week (see highlighted bit below). What can we do about 
> this? The Council table will be pretty empty if this is indeed what will 
> happen.
> 
> 
> Best wishes,
> 
> 
> Heather
> 
> 
> TRAVEL BOOKING:
>  
> AIR:
>  
> Primary contact for booking air travel reservations:
>  
> FCM: galaxy@xxxxxx.travel
> ICANN: constituency-travel@xxxxxxxxx or via private fax at +1-310-578-8652.
>  
> Air Self-booking: You must receive approval from ICANN prior to making your 
> self-arranged trip. Please notify ICANN in writing and prior to booking at 
> constituency-travel@xxxxxxxxx.
>  
> HOTEL:
>  
> Hotel confirmations (if supported) will be provided one week before the 
> meeting.
>  
> Hotel extensions: If you plan on extending your travel, before or after your 
> approved dates of arrival and departure and want to stay at the same ICANN 
> hotel, please let us know by Friday, October 7, 2016, 17:00 UTC. We will do 
> our best to accommodate your request based on the hotel’s availability.
>  
> Kindly note that you will be financially responsible for any additional days 
> of travel before or after your approved dates, including hotel and living 
> allowances.
>  
> MISC. OTHER:
>  
> If you have any change in your banking details, please re-submit a completed 
> Travel Vendor Form via: https://travelrequestform.icann.org/
>  
> If there are any last minute changes, if you cannot travel due to illness, 
> personal or professional events, you MUST contact ICANN Constituency Travel 
> at constituency-travel@xxxxxxxxx
> 
> From: owner-council@xxxxxxxxxxxxxx <owner-council@xxxxxxxxxxxxxx> on behalf 
> of Phil Corwin <psc@xxxxxxxxxxx>
> Sent: Thursday, August 18, 2016 2:19:41 AM
> To: Rubens Kuhl; James M. Bladel
> Cc: GNSO Council List
> Subject: RE: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to 
> Know (Part 2) - ICANN
>  
> That looks like a significant impediment to getting the required visa.
>  
> I’ll be making my own flight arrangements so no issue there.
>  
> But we all need ICANN Travel to tell us by the end of this month what hotel 
> Councilors will be placed in. We simply can’t wait until the week or two 
> before the meeting starts if we are to secure the required visa.
>  
> Philip S. Corwin, Founding Principal
> Virtualaw LLC
> 1155 F Street, NW
> Suite 1050
> Washington, DC 20004
> 202-559-8597/Direct
> 202-559-8750/Fax
> 202-255-6172/Cell
>  
> Twitter: @VlawDC
>  
> "Luck is the residue of design" -- Branch Rickey
>  
> From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
> Behalf Of Rubens Kuhl
> Sent: Wednesday, August 17, 2016 12:10 PM
> To: James M. Bladel
> Cc: GNSO Council List
> Subject: Re: [council] [Soac-infoalert] ICANN57 Hyderabad: What You Need to 
> Know (Part 2) - ICANN
>  
>  
> Considering both hotel and flight information is required for the Conference 
> Visa, and Constituency Travel usually defines the hotel just a week before 
> the conference, this edition will likely be a lot of fun for councillors 
> relying on ICANN funding. 
>  
>  
> Rubens
>  
>  
> Em 17 de ago de 2016, à(s) 12:29:000, James M. Bladel <jbladel@xxxxxxxxxxx> 
> escreveu:
>  
> Council Colleagues -
>  
> Please note the announcement & blog post below.  In most cases, attendees 
> will need a “Conference Visa” for ICANN57 Hyderabad, and an “eTourist" Visa 
> may not be accepted for entry to India.  ICANN has also provided a link to 
> request an Invitation Letter.
>  
> Thanks—
>  
> J.
>  
>  
> From: <soac-infoalert-bounces@xxxxxxxxx> on behalf of David Olive 
> <david.olive@xxxxxxxxx>
> Date: Wednesday, August 17, 2016 at 8:55 
> Subject: [Soac-infoalert] ICANN57 Hyderabad: What You Need to Know (Part 2) - 
> ICANN
>  
> 
> https://www.icann.org/news/blog/icann57-hyderabad-what-you-need-to-know-part-2
>  
> ·         Author: Nick Tomasso | Vice President, Meetings
> Further to my blog on 25 July 2016, I would like to share details on visa 
> applications to assist all who are attending ICANN57 Annual General Meeting 
> in Hyderabad with your travel planning.
> 
> We have worked extensively with the India government to ensure a clear and 
> smooth process for all Indian visa applications. They have also assured us 
> that all ICANN57 visa applications will be treated as priority.
> 
> All delegates requiring visas to India should visit here to find the nearest 
> India diplomatic mission to apply for your visa. You must apply for a 
> Conference Visa. Please refer to the guide we have put together for 
> reference. Apply early as the process could take up to two weeks. You will 
> also need invitation letters from ICANN and the local host, which may take 
> another two weeks to generate.
> 
> Do take note that the e-Tourist Visa will not be applicable for our ICANN 
> meeting. Any traveler trying to enter India with the e-Tourist Visa may be 
> denied entry. If you have an existing valid Business Visa, you need not apply 
> for the Conference Visa.
> 
> We have set up a dedicated email (icann57visasupport@xxxxxxxxx) that you can 
> contact should you need any further clarification about the visa.
> 
> Remember to register for ICANN57 and check our meeting site for regular 
> updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 
> UTC) where we will share more information on ICANN57, logistics, 
> accommodations and travel. Look out for our announcement and join us then. 
>  
>  
> 
> 
> 
> Sent from my iPhone
>  
> David A. Olive
> Senior Vice President, Policy Development Support
> General Manager, ICANN Regional Headquarters –Istanbul
> 
> 
>  
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