[council] Proposed GNSO Council Meeting Agenda on 13 November 2014 at 11:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,
Please find the proposed GNSO Council Meeting Agenda on 13 November 2014 at 
11:00 UTC also posted on the Wiki at:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+13+November+2014
And on the website at:
http://gnso.icann.org/en/meetings/agenda-council-13nov14-en.htm
Please note that the clocks have changed, so please make sure to consult the 
world clock as well, especially if you are travelling.
http://tinyurl.com/p2wjsa6
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Time 11:00 UTC:
http://tinyurl.com/p2wjsa6

Coordinated Universal Time 11:00 UTC
03:00 Los Angeles; 06:00 Washington; 11:00 London; 12:00 Brussels; 19:00 Perth
Councillors should notify the GNSO Secretariat (gnso-secs@xxxxxxxxx) in advance 
if a dial out call is needed.
Item 1: Administrative matters (5 mins)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council Public meeting 15 October 2014 will be posted as 
approved on xxxxxx 2014
Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.
Item 3: Consent agenda (5 mins)
Item 4: MOTION - Adoption of a Charter for a Cross Community Working Group on 
Enhancing ICANN Accountability (20 mins)

The National Telecommunications and Information Administration (NTIA) has 
requested that ICANN "convene a multistakeholder process to develop a plan to 
transition the U.S. government stewardship role" with regard to the IANA 
Functions and related root zone management.

During discussions around the transition process, the community raised the 
broader topic of the impact of the change on ICANN's accountability given its 
historical contractual relationship with the United States and NTIA. The 
concerns raised during these discussions around the transition process indicate 
that the level of trust into the existing ICANN accountability mechanisms does 
not yet meet some stakeholder's expectations. Considering that the NTIA has 
stressed that it was expecting community consensus regarding the transition, 
this gap between the current situation and stakeholder expectations may prevent 
the transition to proceed.

As a result, a DT was formed with participants, amongst others, from the ccNSO, 
GNSO, ASO and ALAC to develop a charter for a Cross Community Working Group on 
Enhancing ICANN Accountability. The DT delivered the proposed charter for 
consideration to all the ICANN Supporting Organizations and Advisory Committees 
on 3 November 2014.



Here the Council will vote on whether or not to adopt the charter for a Cross 
Community Working Group on Enhancing ICANN Accountability.



4.1 - Review the motion: Motion 1<https://community.icann.org/x/V0PRAg>
4.2 - Discussion
4.3 - Vote

Item 5: MOTION - Changes to GNSO Operating Procedures & Working Group 
Guidelines to Address Issues relating to Waiver of Motion Deadlines, GNSO 
Council Voting Outside a Council Meeting & Working Group Consensus Levels (20 
mins)

The GNSO Council determined that 1) the current GNSO Operating Procedures do 
not contain a specific provision on waiving the deadline to submit a motion for 
voting by the GNSO Council; 2) the current GNSO Operating Procedures also do 
not contain a specific provision that permits the Council to vote outside a 
meeting; and 3) the language relating to Consensus Levels in the current GNSO 
Working Group Guidelines, which form Annex I of the GNSO Operating Procedures, 
may require further clarification.

As a result, the GNSO Council requested the Standing Committee on Improvements 
Implementation (SCI) to consider: 1) whether there should be a modification to 
the GNSO Council Operating Procedures to address the issues of waiving the 
deadline for submission of a motion and allowing the Council to vote outside a 
meeting; and 2) whether the language relating to Consensus Levels in the GNSO 
Working Group Guidelines requires clarification.

The GNSO Council will now consider the changes proposed by the SCI to the GNSO 
Operating Procedures to address these issues.

5.1 - Review the motion: Motion 2<https://community.icann.org/x/V0PRAg>
5.2 - Discussion
5.3 - Vote

Item 6: - UPDATE - Name Collision (10 mins)
On the 30 July 2014, the New gTLD Program Committee of the ICANN Board directed 
staff to "provide information to, and work with the GNSO to consider whether 
policy work on developing a long-term plan to manage gTLD name collision issues 
should be undertaken." ICANN Staff submitted this paper to the GNSO Council on 
7 October 2014 (see 
https://www.icann.org/en/system/files/files/name-collision-gnso-policy-07oct14-en.pdf)
 and it was presented to the Council during the ICANN meeting in Los Angeles. 
Council members agreed in Los Angeles to discuss with their respective group 
what further action, if any, should be taken on this topic and report back 
accordingly during this meeting.

Furthermore, a 
letter<http://gnso.icann.org/en/correspondence/namazi-to-robinson-30oct14-en.pdf>
 was received from Cyrus Namazi offering any additional information or 
assistance that ICANN Staff can provide to further assist the Council in its 
deliberations.

This is an opportunity for the Council to discuss which steps, if any, it would 
like to take in relation to this topic.

6.1 Discussion
6.2 Next steps
Item 7: UPDATE - GNSO / GAC Consultation Group and related work (10 mins)
Here the Council will have an opportunity to hear about the work of the GNSO / 
GAC Consultation Group and from the GNSO Liaison to the GAC including any 
initial input and feedback derived from the ICANN meeting in Los Angeles.
In addition, there will be an opportunity to discuss ideas put forward during 
the GNSO Council Development Session in relation to potential GNSO work in 
response to the GAC Communiqué from ICANN meetings.
7.1 - Update (Mason Cole)
7.2 - Discussion
Item 8: UPDATE  - Cross Community Working Group to develop a transition 
proposal for IANA stewardship on naming related functions (10 mins)
Following adoption of the 
charter<http://gnso.icann.org/en/drafts/iana-stewardship-naming-function-charter-14aug14-en.pdf>,
 this is an opportunity for the Council to receive a brief update on the 
current status as well as next steps of this CWG. The CWG has been tasked to 
develop an IANA Stewardship Transition Proposal on Naming Related Functions and 
has been meeting for 2 hours every week since its creation in view of 
delivering a final proposal by the end of January 2015. A number of sub-groups 
have been formed to progress work on the different elements of the ICG Request 
for Proposals and a face-to-face meeting is being planned for mid-November. For 
further information, see https://community.icann.org/x/37fhAg.
8.1 - Update (Jonathan Robinson)
8.2 - Next steps
Item 9: Any Other Business (5 mins)

9.1 Confirmation of Council Liaisons to the different GNSO projects:
o   Curative Rights Protections for IGO/INGOs PDP - volunteer: none to date
o   Data & Metrics for Policy Making - volunteer: none to date
o   Privacy & Proxy Services Accreditation Issues PDP - volunteer: James Bladel
o   Translation & Transliteration PDP - volunteer: Amr Elsadr
o   Geographic Regions WG - As the effort is wrapping up, Cheryl Langdon-Orr 
volunteered to keep the Council up to date as she will take over the leadership 
for this group.
o   CWG on a Framework for CWG Principles (co-chair position) - volunteer: Avri 
Doria (John would stay on as GNSO Co-Chair for this effort)
o   CWG to develop a framework for the use of country and territory names as 
TLDs (co-chair position) - volunteer: none to date

     *   GNSO Council liaison to the ccNSO - volunteer: Thomas Rickert
9.2 Correspondence with NGPC on IGO & RCRC. Any update?
9.3 Skill sets for Nominating Committee. Complete?
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
----------------------------------------------------------------------------
Reference (Coordinated Universal Time) UTC 11:00
Local time between October and March, Winter in the NORTHERN hemisphere
----------------------------------------------------------------------------
California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-7+1DST 03:00
San José, Costa Rica UTC-6+0DST  04:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 
05:00
New York/Washington DC, USA (EST) UTC-4+1DST 06:00
Rio de Janiero, Brazil (BRST) UTC-2+1DST 09:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-2+1DST 09:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 08:00
London, United Kingdom (BST) UTC+0DST 11:00
Bonn, Germany (CET) UTC+1+0DST 12:00
Cairo, Egypt, (EET) UTC+2+0DST 13:00
Istanbul, Turkey (EEST) UTC+2+0DST 13:00
Ramat Hasharon, 
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+3+0DST 13:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+1DST 19:00
Melbourne, Australia (AEDT) UTC+11+1DST 22:00
----------------------------------------------------------------------------
DST starts/ends on last Sunday of March 2015, 2:00 or 3:00 local time (with 
exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com
http://tinyurl.com/p2wjsa6

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org