[council] Draft GNSO Council Agenda 25 September 2014 at 18:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

Please find the proposed GNSO Council Agenda for the meeting on 25 September 
2014 at 18:00 UTC.
The agenda is posted on the Wiki
https://community.icann.org/display/gnsocouncilmeetings/Agenda+25+September+2014
and the GNSO website.
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 18:00 UTC:
http://tinyurl.com/qek29ro
Coordinated Universal Time 18:00 UTC
11:00 Los Angeles; 14:00 Washington; 19:00 London; 20:00 Brussels; 02:00 Perth
Dial-in numbers will be sent individually to Council members. Councillors 
should notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (5 mins)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meeting 4 September 2014 will be posted as approved 
on xxxxxxx 2014
Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.

Item 3: Consent agenda (5 mins)

Item 4: DISCUSSION ?C A letter to the ICANN NGPC regarding the proposed 
modification of GNSO consensus recommendations relating to IGO acronyms and Red 
Cross identifiers (10 mins)
On 10 November 2013 the PDP Working Group (IGO-INGO PDP WG) delivered its Final 
Report<http://gnso.icann.org/en/issues/igo-ingo-final-10nov13-en.pdf> to the 
GNSO Council that included twenty-five consensus recommendations. On 20 
November 2013 the GNSO Council unanimously 
adopted<http://gnso.icann.org/en/council/resolutions#20131120-2> all 
twenty-five consensus recommendations of the IGO-INGO PDP WG and forwarded them 
to the ICANN Board in January 2014 with a recommendation for their adoption.
On 30 April 2014 the Board 
resolved<https://www.icann.org/resources/board-material/resolutions-2014-04-30-en>
 to adopt those of the GNSO's recommendations that are not inconsistent with 
GAC advice, and to facilitate dialogue between the affected parties in order to 
reconcile the remaining differences, as further detailed in Annex 
A<https://www.icann.org/en/groups/board/documents/resolutions-annex-a-30apr14-en.pdf>
 and Annex 
B<https://www.icann.org/en/groups/board/documents/resolutions-annex-b-30apr14-en.pdf>
 of the Board's resolution. The GNSO's recommendations and GAC advice are 
largely consistent except in relation to the duration and mechanism of 
protection for IGO acronyms and the full names and acronyms of 189 Red Cross 
national societies and the international Red Cross and Red Crescent movement, 
for which the GNSO had 
recommended<http://gnso.icann.org/en/council/resolutions#20131120-2> a 90-day 
period of protection by way of a claim notification service utilising the 
Trademark Clearinghouse (TMCH).
On 16 June 2014 the NGPC 
sent<http://gnso.icann.org/en/correspondence/chalaby-to-robinson-16jun14-en.pdf>
 a letter to the GNSO Council requesting that the GNSO consider modifying its 
recommendations relating to the duration and mechanism of protection for IGO 
acronyms and national society names of the Red Cross. This modification to be 
in accordance with and as envisaged by Section 16 of the GNSO's PDP 
Manual<http://gnso.icann.org/council/annex-2-pdp-manual-13jun13-en.pdf>.
On 24 July 2014, the Chair of the NGPC followed up with a note to the Chair of 
the GNSO Council and offered to provide a written or oral briefing to provide 
greater clarity on the GAC’s advice and expectations with respect to 
protections of IGO-INGO Identifiers. As a result of the briefing it was agreed 
to send a follow-up letter to the NGPC. Here the Council will review the letter 
with the objective of providing sufficient input and/or support such that the 
letter can now be sent.
4.1 ?C Review the 
letter<http://gnso.icann.org/mailing-lists/archives/council/msg16658.html> 
(Thomas Rickert / Mary Wong)
4.2 ?C Discussion

Item 5: UPDATE ?C A GNSO liaison to the GAC (10 mins)
The council voted to appoint Mason Cole as the GNSO Liaison to the GAC with 
immediate effect such that he can be well informed and up to speed in order to 
participate effectively as soon as possible and, in particular, at ICANN 51.
Here the Council will have an opportunity to hear from Mason Cole ahead of the 
ICANN meeting in Los Angeles in order to be clear on the proposed objectives 
and plan of action.
5.1 ?C Introduction (Mason Cole)
5.2 ?C Discussion
Item 6: UPDATE - PDP WG on IRTP Part D - Final Recommendations (10 mins)
The WG anticipates that it will be in a position to submit its Final Report in 
advance of the ICANN meeting in Los Angeles. As such, James Bladel, the Chair 
of the WG, has proposed that he presents the Final Report and recommendations 
to the Council now  so that there is ample time for review and discussion prior 
to and during the LA meeting which with the objective being that the Council is 
in a well-informed position to vote on the report during the meeting in LA.
Here the Council will have an opportunity to hear from James Bladel ahead of 
the ICANN meeting in Los Angeles.
6.1 ?C Presentation (James Bladel)
6.2 ?C Discussion
Item 7: UPDATE ?C Subsequent rounds of new gTLDs ?C status report (15 mins)
A status report from ICANN staff following on from the GNSO Council’s 
motion<http://gnso.icann.org/en/council/resolutions#201406> on New gTLD 
Subsequent Rounds was requested during the ICANN 50 meeting in London.
This status update is expected to include status reporting on:
(a) the new gTLD program in general;
(b) ICANN's anticipated timeline and work plan for the review specified in 
Section 9.3 of the Affirmation of Commitments;
(c) ICANN's work to date on any evaluation of the first round;
(d) the work to date on the post-launch independent review of the Trademark 
Clearinghouse; (e) ICANN's current projection for a timetable for subsequent 
rounds.
An interim update has previously been 
provided<http://gnso.icann.org/mailing-lists/archives/council/msg16606.html> by 
Karen Lentz but a more detailed report is anticipated in advance of this 
council meeting. Here the Council will have an initial discussion during in 
order to be best prepared for and potentially provide more detailed topics for 
review / discussion during the LA meeting.
7.1 ?C Update (Karen Lentz)
7.2 ?C Discussion
Item 8: UPDATE  ?C A cross community working group to develop a transition 
proposal for IANA stewardship on naming related functions (10 mins)
A drafting team (DT) was formed with participants from the ccNSO, GNSO, SSAC 
and ALAC to develop a charter for a Cross Community Working Group to Develop an 
IANA Stewardship Transition Proposal on Naming Related Functions.
Following adoption of the 
charter<http://gnso.icann.org/en/drafts/iana-stewardship-naming-function-charter-14aug14-en.pdf>
 at the previous meeting, this is an opportunity for the Council to receive a 
brief update on the next steps.
8.1 ?C Update (Jonathan Robinson)
8.2 - Next steps
Item 9: DISCUSSION ?C The report of the ICANN Board Working Group on the 
Nominating Committee (10 mins)
The Board Working Group on Nominating Committee (BWG?\NomCom) is charged with 
performing the review called for in Recommendation 10 of the Nominating 
Committee Review Finalization Working Group, addressing issues of the size and 
composition of the Nominating Committee, as well as the related issues of 
NomCom’s recruitment and selection functions.

The Board Working Group on Nominating Committee has recently published its 
report<https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>. Here 
the Council will take the opportunity to consider what if any action that 
should be taken on the part of the Council.

9.1 ?C Introduction
9.2 ?C Discussion
9.3 ?C Next steps
Item 10: UPDATE & DISCUSSION ?C Planning for LA (10 mins)
Making the most out of the face-to-face meeting time available at the ICANN 
Meeting in LA will take planning and preparation work. The Council has output 
from the survey<https://www.surveymonkey.com/s/QMQJY7Z> of the ICANN 50 meeting 
in London.
Here the Council has the opportunity to feed into plans and provide input based 
on past experience.  Included in this item will be the opportunity to shape the 
approach to and substance of the Council's proposed meetings with other groups 
such as the ccNSO, the GAC and the ICANN board.
Please Note: The LA Meeting is an ICANN annual meeting and so will include the 
GNSO Council development session on the second Friday i.e. Friday 17 October 
2014. This is a day and evening session focused on the successful and 
productive functioning of the Council for the period Annual Meeting 2014 to 
Annual Meeting 2015.
10.1 ?C Update (David Cake & Jonathan Robinson)
10.2 ?C Discussion
10.3 ?C Next steps
Item 11: Any Other Business (5 mins)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Local time between March and October, Summer in the NORTHERN hemisphere
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Reference (Coordinated Universal Time) UTC 18:00
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California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-7+1DST 11:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 
13:00
New York/Washington DC, USA (EST) UTC-4+1DST 14:00
Rio de Janiero, Brazil (BRST) UTC-2+1DST 15:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-2+1DST 15:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 15:00
London, United Kingdom (BST) UTC+0DST 19:00
Bonn, Germany (CET) UTC+1+0DST 20:00
Stockholm, Sweden (CET) UTC+1+0DST 20:00
Cairo, Egypt, (EET) UTC+2+0DST 21:00
Istanbul, Turkey (EEST) UTC+2+0DST 21:00
Ramat Hasharon, 
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+3+0DST 21:00
Beijing/Hong Kong, China (HKT ) UTC+8+0DST 02:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+0DST 02:00
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DST starts/ends on last Sunday of October 2014, 2:00 or 3:00 local time (with 
exceptions)
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For other places see http://www.timeanddate.com
http://tinyurl.com/qek29ro
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>