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[council] Proposed Agenda for the GNSO Council Teleconference 5 June 2014 at 18:00 UTC
- To: "council@xxxxxxxxxxxxxx" <council@xxxxxxxxxxxxxx>
- Subject: [council] Proposed Agenda for the GNSO Council Teleconference 5 June 2014 at 18:00 UTC
- From: Glen de Saint Géry <Glen@xxxxxxxxx>
- Date: Tue, 27 May 2014 16:10:42 -0700
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- Thread-topic: Proposed Agenda for the GNSO Council Teleconference 5 June 2014 at 18:00 UTC
Dear Councillors,
Please find the Proposed Agenda for the GNSO Council Teleconference 5 June 2014
at 18:00 UTC.
Also posted on the wiki at:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+5+June+2014
And http://gnso.icann.org/en/meetings/agenda-council-05june14-en.htm
This agenda was established according to the GNSO Council Operating Procedures
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided
in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 18:00 UTC
http://tinyurl.com/nfhb2q4
Coordinated Universal Time 18:00 UTC
11:00 Los Angeles; 14:00 Washington; 19:00 London; 20:00 Brussels; 02:00 Perth
Dial-in numbers will be sent individually to Council members. Councillors
should notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (10 mins)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO
Operating Procedures:
Minutes of the GNSO Council meeting 8 May 2014, were posted as approved on 31
May 2014.
Item 2: Opening Remarks / Review of Projects & Action List (5 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.
Item 3: Consent agenda (0 mins)
Item 4: MOTION - Initiation of a PDP on IGO and INGO Access to Curative Rights
Protection Mechanisms (15 mins)
In November 2013, the GNSO Council
adopted<http://gnso.icann.org/en/council/resolutions#201311> a consensus
recommendation for an Issue Report from the Policy Development Process Working
Group on the Protection of International Organization Identifiers in All gTLDs
(IGO-INGO PDP WG). The Issue Report on the topic of amending the Uniform
Dispute Resolution Policy (UDRP) and the Uniform Rapid Suspension procedure
(URS) to enable International Governmental Organizations (IGOs) and
International Non-Governmental Organizations (INGOs) to access and use these
curative rights protection mechanisms was published in preliminary
form<https://www.icann.org/public-comments/igo-ingo-crp-prelim-2014-03-10-en>
and offered for public
comment<http://www.icann.org/en/news/announcements/announcement-5-04jun12-en.htm>.
The Final Issue Report [LINK] was updated following staff review of public
comments, delivered to the Council on 25 May 2014 and published on 26 May 2014.
The Final Issue Report recommends that the GNSO Council proceed with a Policy
Development Process (PDP), limited to consideration of the issues discussed in
the report, and the General Counsel of ICANN has indicated the topic is
properly within the scope of the ICANN policy process and within the scope of
the GNSO.
The Final Issue Report recommends that the GNSO Council proceed with a Policy
Development Process (PDP), limited to consideration of the issues discussed in
the report, and the General Counsel of ICANN has indicated the topic is
properly within the scope of the ICANN policy process and within the scope of
the GNSO.
Here the Council will vote on whether or not to initiate a PDP as recommended
in the Final Issue Report.
4.1 - Present the
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+5+June+2014>
(Thomas Rickert / Mary Wong)
4.2 - Discussion
4.3 - Vote
Item 5: MOTION - Approval of a Charter for a PDP Working Group for the IGO &
INGO Access to Curative Rights Protection Mechanisms PDP (10 mins)
The Final Issue Report on the topic of amending the Uniform Dispute Resolution
Policy (UDRP) and the Uniform Rapid Suspension procedure (URS) to enable
International Governmental Organizations (IGOs) and International
Non-Governmental Organizations (INGOs) to access and use these curative rights
protection mechanisms (UDRP & URS) contains a draft charter for the proposed
PDP WG.
The draft Working Group Charter is appended as Annex 3 to the Final Issue
Report and was delivered to the GNSO Council on 25 May 2014. Here the Council
will vote on whether or not to approve the Charter.
5.1 - Present the
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+5+June+2014>
(Thomas Rickert / Mary Wong)
5.2 - Discussion
5.3 - Vote
Item 6: MOTION - Close the work on WHOIS Studies and discuss any appropriate
next steps (10 mins)
The last of a series of studies on WHOIS, commissioned by the GNSO, were
recently completed and published. The results of these studies may be useful to
the ongoing work on WHOIS, both in the GNSO and elsewhere in the ICANN
community (e.g. the Expert Working Group on gTD Registration Data Directory
Services).
Here the GNSO Council will consider formally closing the work on WHOIS studies
and deliberate any next steps.
6.1 - Present the
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+5+June+2014>
- Staff Update (Mary Wong)
6.2 - Discussion
6.3 - Vote
Item 7: DISCUSSION - Internet Governance Issues (15 mins)
The transition of the IANA function from the US government oversight is now
firmly on the GNSO's agenda and the Council must determine its role and
function with respect to this. A proposal was made in Singapore for the
formation of a Cross-Community Working Group (CWG) to work on transition from
NTIA and a very early stage initial draft of a potential charter for such a CWG
was circulated. This has been modified a little since and is available
here<http://gnso.icann.org/en/drafts/iana-transfer-process-charter-15apr14-en.pdf>.
The existing CWG on internet governance has since commenced work on its own
charter and indications are that such a charter will not include detailed work
on the NTIA transition. In addition, indications are that the ccNSO may be
interested in jointly initiating a new CWG on the NTIA transition together with
the GNSO and that other AC/SO parts of ICANN will participate in such a CWG.
Given the scope and impact of the IANA transition, it is likely that such a CWG
will need to reach out beyond the ICANN community for participation and input.
In this item, the Council will take the opportunity to provide direction on the
formation and development of a CWG on the NTIA transition.
7.1 - Discussion
7.2 - Next steps
Item 8: Update - Update on the work of the GNSO Review Working Party (10 mins)
As part of a periodic review process that is built into the ICANN model, work
on the ICANN board initiated reviews of the GNSO (and the GNSO Council and
related functions) has commenced. The objective of the Review is to examine the
organizational effectiveness of the GNSO, including its components (GNSO
Council, GNSO Working Groups, GNSO Stakeholder Groups and Constituencies). The
review is to be tightly scoped based on objective and quantifiable criteria
provided to an independent examiner. A
webinar<http://www.icann.org/en/news/announcements/announcement-2-23apr14-en.htm>
to discuss this has recently taken place.
The GNSO Review Working Party has been assembled to:
a. Function as a liaison between the GNSO, the independent examiner and the
SIC,
b. Provide input on review criteria and the 360 Assessment,
c. Coordinate interviews and objectively supply clarification and
responses to the draft findings and recommendations.
The SIC envisages that once a final report is issued and the Board takes action
on it, as appropriate, the GNSO Review Working Party will also coordinate with
the GNSO community to prepare an Implementation Plan and champion
implementation of improvement activities.
8.1 - Update (Jennifer Wolfe)
8.2 - Discussion
8.3 - Next steps
Item 9: Update - Update on the work of the GAC / GNSO Consultation Group (10
mins)
Here the Council will receive an update, including plans for the Group's work
before and during ICANN 50 in London and discuss any actions being planned.
9.1 - Update (Jonathan Robinson)
9.2 - Discussion
9.3 - Next steps
Item 10: Update - Issues for the SCI (10 mins)
A couple of issues have arisen recently which may be relevant for consideration
by the SCI. The issues to be discussed are the role and function of a seconder
to a motion and the mechanisms for dealing with amendments to motions. Here the
Council will discuss the issues and specifically whether or not it is
appropriate to review them to the SCI at this time.
10.1 - Discussion
10.2 - Next steps
Item 11: UPDATE & DISCUSSION - Planning for London (10 mins)
Making the most out of the face-to-face meeting time available at the ICANN
Meeting in London will take planning. GNSO Council Vice Chair, Volker Greimann
will lead this and will be working with the Council and staff on this effort.
Here the Council has the opportunity to feed into plans and provide input based
on past experience. Included in this item will be the opportunity to shape the
approach to and substance of the Council's proposed meetings with other groups
in such as the ccNSO, the GAC and the ICANN board.
11.1 - Update (Volker Greimann & Jonathan Robinson)
11.2 - Discussion
11.3 - Next steps
Item 12: Any Other Business (5 mins)
* Public comment on the Strategic
Plan<https://www.icann.org/en/news/public-comment/stratplan-draft-09apr14-en.htm>?
* Whois Requirements and National Law Conflicts Procedure Review
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO
Operating Procedures, the default threshold to pass a GNSO Council motion or
other voting action requires a simple majority vote of each House. The voting
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative
vote of more than one-third (1/3) of each House or more than two-thirds (2/3)
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved
under d. or e. above, the GNSO Council may approve an amendment to the Charter
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final
Report, the GNSO Council may terminate a PDP only for significant cause, upon a
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an
affirmative vote of a majority of each House and further requires that one GNSO
Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting
Parties: where an ICANN contract provision specifies that "a two-thirds vote of
the council" demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the
ICANN Board, an Approved PDP Recommendation may be modified or amended by the
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council
members of each House, or (b) three-fourths (3/4) of one House and a majority
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced
time limit, which shall be 72 hours from the meeting's adjournment. In
exceptional circumstances, announced at the time of the vote, the Chair may
reduce this time to 24 hours or extend the time to 7 calendar days, provided
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes
according to these procedures and will provide reasonable means for
transmitting and authenticating absentee ballots, which could include voting by
telephone, e- mail, web-based interface, or other technologies as may become
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a
quorum for the meeting in which the vote is initiated.)
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Local time between March and October, Summer in the NORTHERN hemisphere
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Reference (Coordinated Universal Time) UTC 18:00
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California, USA
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>)
UTC-7+1DST 11:00
Iowa City, USA (CST<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>)
UTC-6+1DST 13:00
New York/Washington DC, USA (EST) UTC-4+1DST 14:00
Rio de Janiero, Brazil (BRST) UTC-2+1DST 15:00
Montevideo, Uruguay
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>)
UTC-2+1DST 15:00
Buenos Aires, Argentina
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>)
UTC-3+0DST 15:00
London, United Kingdom (BST) UTC+0DST 19:00
Bonn, Germany (CET) UTC+1+0DST 20:00
Stockholm, Sweden (CET) UTC+1+0DST 20:00
Cairo, Egypt, (EET) UTC+2+0DST 21:00
Istanbul, Turkey (EEST) UTC+2+0DST 21:00
Ramat Hasharon,
Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
UTC+2+0DST 21:00
Beijing/Hong Kong, China (HKT ) UTC+8+0DST 02:00
Perth, Australia
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>)
UTC+8+0DST 02:00
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DST starts/ends on last Sunday of October 2014, 2:00 or 3:00 local time (with
exceptions)
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For other places see http://www.timeanddate.com
http://tinyurl.com/nfhb2q4
Thank you.
Kind regards,
Glen
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org
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