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Re: [council] Proposed Agenda Item - Elimination of Friday Public Board Meetings

It's increasingly difficult (not to mention expensive) for people to be
away for an entire week, up to three times a year. As such, I support
any move that will reduce the time, travel and cost commitment,
especially as the Friday Board sessions have really become "non events"
(for lack of a better word). Reinstating them without a more probing
analysis as to how to ensure that (1) the Board discussions are more
transparent and open than they have become; and (2) ICANN meetings are
as efficient and effective as they can be would, in my view, be

Perhaps we can ask Steve whether this move is part of a commitment by
the Board towards these objectives and, if so, what else is being
considered. As such, Wolf-Ulrich's question as to the origin/impetus of
this move is a good one. 


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William Drake <william.drake@xxxxxx> 

Stéphane Van Gelder<stephane.vangelder@xxxxxxxxx> 

"council@xxxxxxxxxxxxxx GNSO" <council@xxxxxxxxxxxxxx> 

5/3/2012 10:35 AM 

Re: [council] Proposed Agenda Item - Elimination of Friday Public Board

I'd have preferred that they make better use of Fridays rather than
eliminate it. 


On May 3, 2012, at 3:16 PM, Stéphane Van Gelder wrote: 

Thanks Wolf and Wolfgang for your comments. 

If there is more decision on this, could I urge others to chime in so
that we can ascertain whether a full agenda item is needed on this, or
whether the discussion can be had on the list. 


Stéphane Van Gelder
Directeur Général / General manager
INDOM Group NBT France 

Head of Domain Operations 

Group NBT 

Le 3 mai 2012 à 11:38, <KnobenW@xxxxxxxxxx> <KnobenW@xxxxxxxxxx> a
écrit : 

My personal view on this is mixed. 


Saving of time and money is always preferable - but not at the expense
of transparency when the board is taking decisions at public meetings.
SO/AC/BC reporting could be removed by providing them in written form

But it makes a difference 

- to hold "a one-hour session following the Public Forum on Thursday
afternoon..... and outline what they have heard during the week from
their meetings with AC/SOs and their constituent parts and identify
those matters they expect to be dealing with...", to decide upon during
non-public board sessions and at the following ICANN Public Meeting to
"report to the community on what they have dealt with since Prague" 


- to discuss and take decisions publicly 


I'm curious to know whether this board decision was based on the survey
("Improving Global Engagement") ICANN started in March where they
solicited community input on improving e.g. effectiveness. For me the
Public Meetings - with all their facets - are per se the highlights of
global engagement. 

Best regards


Von: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx]
Im Auftrag von Stéphane Van Gelder
Gesendet: Mittwoch, 2. Mai 2012 22:52
An: Margie Milam
Cc: council@xxxxxxxxxxxxxx Council
Betreff: Re: [council] Proposed Agenda Item - Elimination of Friday
Public Board Meetings

Thanks Margie, much appreciated. 

In the meantime, let me add some more context for the benefit of the

In CR, Steve asked me what I would think of the idea of shortening the
ICANN meeting week by doing away with the Friday. This was floated to me
as just an idea. I was given no indication that it would be implemented
one day, let alone in Prague. And I was given no details on its possible

When Steve discussed this with me, I did not get the sense that he
meant to do a public consultation on this decision. This was a private
conversation and not one where it was at any time made clear to me that
I should break Steve's confidence and discuss this publicly. That is why
I did not discuss this here. 

This week's announcement has, as Jeff says, generated some negative
comments. Those that I have seen are that this decision was taken
without any consultation and that doing away with the Friday Board
meeting is detrimental to transparency. 

My own personal view is otherwise. I believe that cutting the Friday
out of the ICANN week is a step in the right direction towards reducing
costs and time challenges for meeting participants, including the Board.
Over the past year, I have seen the Board work hard to improve its
transparency. We now have detailed rationale on votes at every meeting
and explanations of the issues being considered. So I am comfortable
with giving the Board a little of the benefit of the doubt in trying out
new ideas such as this one. 


Le 2 mai 2012 à 22:10, Margie Milam a écrit : 

Hi Stéphane, 

I’ll follow up internally to provide the requested information. 

Best regards, 


From: owner-council@xxxxxxxxxxxxxx
[mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Stéphane Van Gelder
Sent: Wednesday, May 02, 2012 2:08 PM
To: council@xxxxxxxxxxxxxx Council
Subject: Re: [council] Proposed Agenda Item - Elimination of Friday
Public Board Meetings 

Is someone from Staff able to provide the requested information,
whether it be on the list or during the next Council meeting? 



Le 2 mai 2012 à 20:38, Neuman, Jeff a écrit : 


Given the announcement yesterday of the elimination of the public Board
meetings at ICANN, I would like to put this on the Council agenda as a
discussion item.  I would like it if someone from ICANN that is familiar
with the rationale behind this decision could give us an explanation of
how and why that decision was made.  

Also, if the ICANN Board can unilaterally declare that all of its
meetings will be private, does this set a precedent for its Supporting
Organizations to do the same thing?  I have not reviewed the bylaws with
respect to the Council in a little bit, but does the Council have the
discretion to declare that it will no longer hold a public GNSO Council
meeting at ICANN?

I think there has been enough disapproval expressed within the
community in the last day or so that at least merits a discussion of
this decision at the Council level. 


Jeffrey J. Neuman 
Neustar, Inc. / Vice President, Business Affairs
21575 Ridgetop Circle, Sterling, VA 20166
Office: +1.571.434.5772  Mobile: +1.202.549.5079  Fax: +1.703.738.7965
/ jeff.neuman@xxxxxxxxxxx  / www.neustar.biz  




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