Re: [council] Audiocast

["Mary Wong" <MWong@xxxxxxxxxxxxx>]

As do I, and thank Marika and the staff for finding and presenting the
current options clearly.
 
Will there be (or has there been) a general announcement to the various
SGs about the 15 July trial, or should the Councillors inform their
respective SGs? I ask also in case there are to be limits on the number
of participants for this particular trial run.
 
Cheers
Mary
 
Mary W S Wong
Professor of Law & Chair, Graduate IP Programs
Franklin Pierce Law Center
Two White Street
Concord, NH 03301
USA
Email: mwong@xxxxxxxxxxxxx
Phone: 1-603-513-5143
Webpage: http://www.piercelaw.edu/marywong/index.php
Selected writings available on the Social Science Research Network
(SSRN) at: http://ssrn.com/author=437584


>>> 


From: Olga Cavalli <olgacavalli@xxxxxxxxx>
To:"Gomes, Chuck" <cgomes@xxxxxxxxxxxx>
CC:Marika Konings <marika.konings@xxxxxxxxx>, Council GNSO
<council@xxxxxxxxxxxxxx>
Date: 7/12/2010 10:24 PM
Subject: Re: [council] Audiocast
I agree with the trial.
Regards 
Olga

2010/7/12 Gomes, Chuck <cgomes@xxxxxxxxxxxx>



Thanks Marika. Assuming no Councilor objections, I support the trial
run this coming Thursday. That will allow us to fulfill the resolution
of starting the service this month and also to evaluate it after the
meeting to help us refine future plans.

Chuck

From: owner-council@xxxxxxxxxxxxxx
[mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Marika Konings
Sent: Monday, July 12, 2010 4:37 PM
To: Council GNSO
Subject: [council] Audiocast


Dear All,

In response to Council Resolution on Enhancing the Transparency of GNSO
Council Meetings (20100623-5), the GNSO Policy Staff has explored the
different options available with the ICANN IT department to audiocast
the GNSO Council meetings going forward. Below you will find an overview
of the different options, including possible benefits / disadvantages
and a proposed way forward to test and assess the recommended solution
as soon as possible.

1. Audiocast via Adobe Connect
Description: The conference bridge would be connected via an Adobe
Connect room (a separate Adobe Connect room from the GNSO Council Adobe
Connect room) so that participants can listen to the audiocast via Adobe
Connect. 
Benefits:
§ Once system is in place, the GNSO Secretariat can set it up with the
assistance of the operator for each conference call so that no
additional IT support would be required.
Potential disadvantages:
§ Short delay between real-time audio and audiocast
§ Requires use of proprietary software 
§ Less suitable for low bandwidth participants
§ Requires Internet Connection
Cost:
§ Staff resources to set up Adobe Connect room connection for each
meeting
§ One phone connection to audio bridge

2. Separate teleconference-bridge for audiocast participants
Description: set up a separate teleconference bridge for audiocast
participants. All those on the separate teleconference bridge would then
be connected to the Council audio bridge with a muted line.
Benefits: 
§ No delay in audiocast
§ No IT support required
§ No internet connection required
Potential disadvantages:
§ Requires operator / GNSO Secretariat support (e.g. dial-outs,
connection problems)
§ Potential high costs depending on number of participants
§ No toll-free numbers available for all countries, although in this
case dial-outs can be provided
§ Requires phone line
Cost:
§ Potentially high, depending on number of participants (toll-free
numbers / dial-outs are provided for which the cost range per minute
depending on country of origin)

3. Audiocast through web-based interface (similar to how audiocast is
provided during ICANN meetings)
Description: A stream audio encoder will be set up along with a
telephone hybrid. The audio from the conference call will be connected
to the stream encoder so that whatever occurs on the conference call
will be transmitted to the stream encoder. The stream encoder would them
send this to our relay servers and the public could connect to those
servers with the URL we provide.
Benefits: 
§ Accessible to low bandwidth participants
§ No proprietary software required to run the audiocast
Potential disadvantages:
§ Approx. 15 second delay between real-time audio and audiocast
§ Resource intense as it would require IT support for every GNSO
Council call to set up audiocast and monitor to ensure quality and
continuity. 
§ Requires Internet connection
Cost:
§ IT support time to set up for each call and monitor during the course
of the meeting
§ Audio equipment
§ One phone connection to audio bridge

4. Automated audiocast stream via web-site
Description: A special software programme would be developed which
would allow an operator to dial-in to the conference bridge and stream
the software via a web control panel.
Benefits:
§ Accessible to low bandwidth participants
§ No propriety software required to run the audiocast 
§ After initial development, easy to maintain and run by GNSO staff –
no continuous IT support required
§ Apart from initial development, low costs
Potential disadvantages:
§ Approx. 15 second delay between real-time audio and audiocast
§ Requires Internet connection
Cost:
§ Initial development of software programme by IT team
§ One phone connection to audio bridge

Recommendation: Taking into the accessibility for audiocast
participants; staff resources required to implement and maintain the
system; and, the overall costs of the different options, ICANN Staff
would like to propose to run a trial with the ‘automated audiocast
stream via web-site’ option (option 4) to see whether this system would
meet the needs identified by the GNSO Council. To this end, our IT Team
is in the process of developing a prototype software programme that it
hopes to try out during the next GNSO Council meeting on 15 July. On the
basis of this trial, ICANN Staff would be able to assess, based on
feedback from the GNSO Council, audiocast participants and a technical
assessment, whether additional changes or improvements are required. 

We look forward to receiving your feedback and will be available to
answer any questions you might have during our next meeting on 15 July.


With best regards,

Marika




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