RE: [council] Meeting Protocol for Brussels and beyond...

["Terry L Davis, P.E." <tdavis2@xxxxxxxxxxxxx>]

Olga

 

Well stated.

 

On the ?open mic?, we will need then to assure that our Council questions
are not allowed to consume the full time.  I suspect that the Chair will
have to limit our discussion times some to insure that public questions are
allowed time.  In other public forums I have worked (i.e. Land Use
Commission and several others) we provided a table with a signup list for
the public to speak and a timer to insure that they did not go on too long.
(We were trying avoid the 7PM to 3AM meetings and eventually we just had to
close the meetings at 11:30PM anyway so we could get some sleep on
Commission nights.)

 

And as to English as a 2nd language, I?m from the southern part of the US
originally where we tend to speak more softly and slowly and with different
accents.  I was in my mid-20?s on my first trip abroad for AID to the middle
east.  I thought I spoke ?English? but I never understood a single word the
Heathrow customs officer said to me; the woman behind me very patiently
repeated everything he said to me so I could understand what he was asking
me.  So I understand at least somewhat that issue.

 

Take care

Terry

 

From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On
Behalf Of Olga Cavalli
Sent: Thursday, June 03, 2010 8:33 AM
To: Adrian Kinderis
Cc: KnobenW@xxxxxxxxxx; stephane.vangelder@xxxxxxxxx;
william.drake@xxxxxxxxxxxxxxxxxxxx; council@xxxxxxxxxxxxxx
Subject: Re: [council] Meeting Protocol for Brussels and beyond...

 

Hi Adrian,
thanks for asking my opinion.
I will make some comments on this regard from a personal perspective as a
Noncom Appointee to the GNSO, and based on my experience in ICANN meetings
and in other international and regional fora.

- I am in favor of open meetings, I think there is great value in
multiparticipation and I support that. I also think that time and space
should be well managed to allow GNSO council members to use efficiently the
time of the meeting as well.

- About seats: I would find useful having name tags, and also for avoiding
confusion main seats should be for GNSO Council Members.

- About questions and open mic, I suggest that the chair mention some time
and order management rules at the beginning of the meeting. For example
questions from other participants who are not GNSO council members could be
done after the councillors have already spoken. Also it could be useful to
say how much time each speaker has as a maximum, diversity in who speaks on
the open mic also should be encouraged. If someone has already spoken then
the floor should be given to some one else in the queue.

- About LANGUAGE: some of us and many of the general public participants
have English as a second language. We all know that it is the working
language of the GNSO and we accept this.
But sometimes native speakers using colloquial or local expressions, or
speaking very quicly, makes it difficult or even impossible for us to
understand what is being said.
So I would suggest that our chair could also mention this and ask for those
who will speak to do it in a clear an neutral language, if possible.

Thanks and regards
Olga

2010/6/3 Adrian Kinderis <adrian@xxxxxxxxxxxxxxxxxx>

Wolf,

 

That must have worked well at a conference with 20% the usual participation
level and no new DAG to bang on about?

 

I think it will be very different in Brussels. Hence my original email.

 

I would love to hear from our Chair and Vice chair on this (not you
Stephane!).

 

Adrian Kinderis

 

From: KnobenW@xxxxxxxxxx [mailto:KnobenW@xxxxxxxxxx] 
Sent: Thursday, June 03, 2010 9:45 PM
To: stephane.vangelder@xxxxxxxxx; william.drake@xxxxxxxxxxxxxxxxxxxx


Cc: Adrian Kinderis; council@xxxxxxxxxxxxxx

Subject: AW: [council] Meeting Protocol for Brussels and beyond...

 

Stéphane,

I personally felt comfortable the way you were managing the weekend sessions
in Nairobi which means: councillors taking seats at the table and speaking
first to the various topics. Time for open discussion was still available
and seemed having been taken into schedule account. I would welcome to keep
it this way.

 

 

Regards 
Wolf-Ulrich 

 

 


  _____  


Von: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] Im
Auftrag von Stéphane Van Gelder
Gesendet: Mittwoch, 2. Juni 2010 08:37
An: William Drake
Cc: Adrian Kinderis; council@xxxxxxxxxxxxxx Council
Betreff: Re: [council] Meeting Protocol for Brussels and beyond...

Bill's summary is spot on as far as I can remember. In Nairobi, Adrian had
pointed out the need to ensure Councillors get priority at our weekend
sessions. As acting Chair at that meeting, I tried to do just that. My
impression was that by allowing Councillors to speak first and then opening
it to other members of the community, we were able to ensure that these
sessions were productive for Councillors while still remaining open and
useful for the larger community as well. 

 

Stéphane

Le 2 juin 2010 à 08:20, William Drake a écrit :

 

Hi Adrian, 

 

On Jun 2, 2010, at 2:24 AM, Adrian Kinderis wrote:

 

I would like to suggest that there be no questions from the floor during
these sessions.

 

When we last had this conversation didn't we decide against draconian 

    measures that would preclude community participation (and were hence
poorly 

    received by some) and for some intermediate steps like only Councilors
at 

    the table, chair gives preference to Councilor comments and right sizes
the 

    time for others, etc? If people think this has not worked sufficiently, 

    wouldn't it be possible to simply have an offline conversation with the
most 

    relevant parties saying please respect the following ground rules, and
to 

    reiterate these at the outset of meetings?

 

 

On Jun 2, 2010, at 2:51 AM, Adrian Kinderis wrote:

 

I'll shout an extra round at the bar on Saturday night to make up for it :)

 

Hmm...didn't I hear something like this a few meetings ago, didn't
materialize... :-)

 

BTW, on the matter of after hour amusement, perhaps I'll pass along
something I pointed out to NCSG, might be of interest to some here:

 


On Sun, May 30, 2010 at 1:33 PM, William Drake
<william.drake@xxxxxxxxxxxxxxxxxxxx> wrote:

Hi

 

Just an FYI for people who will be attending ICANN Brussels, as with Paris
two summers ago, this meeting overlaps with the annual Fete de la Musique
held across France, Belgium, Switzerland, etc.  Just had a look at the
program http://2010.fetedelamusique.be/recherches?tid=
<http://2010.fetedelamusique.be/recherches?tid=&tid_1=All&city=Bruxelles>
&tid_1=All&city=Bruxelles and inter alia Saturday night 19th Toots and the
Maytals is playing in the park near the conference site.

 

Bill