Re: [council] Meeting Protocol for Brussels and beyond...

[Olga Cavalli <olgacavalli@xxxxxxxxx>]

Hi Adrian,
thanks for asking my opinion.
I will make some comments on this regard from a personal perspective as a
Noncom Appointee to the GNSO, and based on my experience in ICANN meetings
and in other international and regional fora.

- I am in favor of open meetings, I think there is great value in
multiparticipation and I support that. I also think that time and space
should be well managed to allow GNSO council members to use efficiently the
time of the meeting as well.

- About seats: I would find useful having name tags, and also for avoiding
confusion main seats should be for GNSO Council Members.

- About questions and open mic, I suggest that the chair mention some time
and order management rules at the beginning of the meeting. For example
questions from other participants who are not GNSO council members could be
done after the councillors have already spoken. Also it could be useful to
say how much time each speaker has as a maximum, diversity in who speaks on
the open mic also should be encouraged. If someone has already spoken then
the floor should be given to some one else in the queue.

- About LANGUAGE: some of us and many of the general public participants
have English as a second language. We all know that it is the working
language of the GNSO and we accept this.
But sometimes native speakers using colloquial or local expressions, or
speaking very quicly, makes it difficult or even impossible for us to
understand what is being said.
So I would suggest that our chair could also mention this and ask for those
who will speak to do it in a clear an neutral language, if possible.

Thanks and regards
Olga

2010/6/3 Adrian Kinderis <adrian@xxxxxxxxxxxxxxxxxx>

>  Wolf,
>
>
>
> That must have worked well at a conference with 20% the usual participation
> level and no new DAG to bang on about…
>
>
>
> I think it will be very different in Brussels. Hence my original email.
>
>
>
> I would love to hear from our Chair and Vice chair on this (not you
> Stephane!).
>
>
>
> *Adrian Kinderis*
>
>
>
> *From:* KnobenW@xxxxxxxxxx [mailto:KnobenW@xxxxxxxxxx]
> *Sent:* Thursday, June 03, 2010 9:45 PM
> *To:* stephane.vangelder@xxxxxxxxx; william.drake@xxxxxxxxxxxxxxxxxxxx
>
> *Cc:* Adrian Kinderis; council@xxxxxxxxxxxxxx
> *Subject:* AW: [council] Meeting Protocol for Brussels and beyond...
>
>
>
> Stéphane,
>
> I personally felt comfortable the way you were managing the weekend
> sessions in Nairobi which means: councillors taking seats at the table and
> speaking first to the various topics. Time for open discussion was still
> available and seemed having been taken into schedule account. I would
> welcome to keep it this way.
>
>
>
>
>
> Regards
> Wolf-Ulrich
>
>
>
>
>  ------------------------------
>
> *Von:* owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx]
> *Im Auftrag von *Stéphane Van Gelder
> *Gesendet:* Mittwoch, 2. Juni 2010 08:37
> *An:* William Drake
> *Cc:* Adrian Kinderis; council@xxxxxxxxxxxxxx Council
> *Betreff:* Re: [council] Meeting Protocol for Brussels and beyond...
>
> Bill's summary is spot on as far as I can remember. In Nairobi, Adrian had
> pointed out the need to ensure Councillors get priority at our weekend
> sessions. As acting Chair at that meeting, I tried to do just that. My
> impression was that by allowing Councillors to speak first and then opening
> it to other members of the community, we were able to ensure that these
> sessions were productive for Councillors while still remaining open and
> useful for the larger community as well.
>
>
>
> Stéphane
>
> Le 2 juin 2010 à 08:20, William Drake a écrit :
>
>
>
>  Hi Adrian,
>
>
>
> On Jun 2, 2010, at 2:24 AM, Adrian Kinderis wrote:
>
>
>
>  I would like to suggest that there be no questions from the floor during
> these sessions.
>
>
>
> When we last had this conversation didn't we decide against draconian
>
>     measures that would preclude community participation (and were hence
> poorly
>
>     received by some) and for some intermediate steps like only Councilors
> at
>
>     the table, chair gives preference to Councilor comments and right sizes
> the
>
>     time for others, etc? If people think this has not worked sufficiently,
>
>
>     wouldn't it be possible to simply have an offline conversation with the
> most
>
>     relevant parties saying please respect the following ground rules, and
> to
>
>     reiterate these at the outset of meetings?
>
>
>
>
>
> On Jun 2, 2010, at 2:51 AM, Adrian Kinderis wrote:
>
>
>
>  I'll shout an extra round at the bar on Saturday night to make up for it
> :)
>
>
>
> Hmm...didn't I hear something like this a few meetings ago, didn't
> materialize... :-)
>
>
>
> BTW, on the matter of after hour amusement, perhaps I'll pass along
> something I pointed out to NCSG, might be of interest to some here:
>
>
>
>
> On Sun, May 30, 2010 at 1:33 PM, William Drake
> <william.drake@xxxxxxxxxxxxxxxxxxxx> wrote:
>
>  Hi
>
>
>
>  Just an FYI for people who will be attending ICANN Brussels, as with
> Paris two summers ago, this meeting overlaps with the annual Fete de la
> Musique held across France, Belgium, Switzerland, etc.  Just had a look at
> the program
> http://2010.fetedelamusique.be/recherches?tid=&tid_1=All&city=Bruxelles and
> inter alia Saturday night 19th Toots and the Maytals is playing in the park
> near the conference site.
>
>
>
> Bill
>
>
>
>