[council] Revised GNSO Council Transition Implementation Plan and Timetable Documents

[Robert Hoggarth <robert.hoggarth@xxxxxxxxx>]

Dear Council Members;

At Chuck's suggestion, to facilitate discussion at the 3 September Council 
meeting I am circulating to you updated copies of the draft GNSO Council 
Restructure Draft Implementation Plan (v3) and the GNSO Council Restructure 
Draft Timetable (v3). You'll recall I circulated previous document versions on 
10 August (v1 of the draft Plan and Timetable) and 15 August (v2 of the draft 
Plan).  The documents were also noted during the 13 August Council meeting. I 
am hopeful that you will set side time for a discussion of the documents at 
your meeting next week.

There are a number of significant transition matters included in the draft 
documents that need your review and community agreement. They include (1) the 
timing of the Council Chair and Vice Chair elections - and how that timing 
impacts a smooth transition in Seoul; (2) the timing of the present Council 
member terms - when they officially expire and when the new terms begin; and 
potentially (3) the assignment mechanisms for the three Nominating Committee 
Appointees into their respective slots on the Council (I am hopeful that we 
will have more information on the necessity of that topic in time for the 
meeting).

To make sure that everything is proceeding smoothly, it would also be extremely 
helpful for representatives of the various GNSO structures (Stakeholder Groups 
and Constituencies) to provide some basic update information to the Council 
(verbally at the meeting or before in writing) on (1) the progress they are 
making to establish their Executive Committees; and (2) their plans for their 
Council representative (s)elections (see draft Timetable document).  On that 
last item, Kristina has provided some very helpful clarification information 
regarding her term and just today Tony Holmes provided a helpful update 
regarding Greg Ruth's seat and Maggie Mansourkia's new Council member status.

As I mentioned in my previous emails (copies also attached), these documents 
are intended to spark discussion. They are Staff suggestions based on the now 
Board-ratified Bylaws and other recent discussions of the Council and the 
Restructure Drafting Team. The Council is obviously free to edit, modify or 
otherwise complete replace the drafts with new plan documents.  The only strong 
recommendation is that the Council agree on its plan by the 24 September 
meeting so that the community has a complete picture on what is expected to 
happen in Seoul.

I am happy to try and answer any questions regarding the drafts between now and 
the meeting.  An email dialogue during the coming week may make any meeting 
discussions shorter and more productive.

Best regards,

Rob Hoggarth

Attachment: GNSO Council Restructure Draft Implem Plan (Staffv3) 27Aug09.doc
Description: GNSO Council Restructure Draft Implem Plan (Staffv3) 27Aug09.doc

Attachment: GNSO Council Restructure Draft Implem Timetable (Staffv3) 26Aug09.doc
Description: GNSO Council Restructure Draft Implem Timetable (Staffv3) 26Aug09.doc

--- Begin Message ---

• To: "council@xxxxxxxxxxxxxx" <council@xxxxxxxxxxxxxx>, liaison6c <liaison6c@xxxxxxxxxxxxxx>
• Subject: GNSO Council Restructure Timetable and Transition Plans
• From: Robert Hoggarth <robert.hoggarth@xxxxxxxxx>
• Date: Mon, 10 Aug 2009 16:20:33 -0700
• Cc: Denise Michel <denise.michel@xxxxxxxxx>
• In-reply-to: <aafc0f850908041447h2574709at416137cf7a827abd@mail.gmail.com>
• Thread-index: AcoVTZhDbTyRWBIZRaWuOJKi/4ZA+AEw5BCs
• Thread-topic: GNSO Council Restructure Timetable and Transition Plans

Dear GNSO Community members;

As promised by Denise last week, the Staff has developed a timetable of key 
tasks and milestones that need to be addressed over the next two months to seat 
the new GNSO Council by the ICANN Seoul meeting deadline.

Attached please find two documents. The first, entitled "GNSO Council 
Restructure Implementation Timetable," sets out the various topic areas that 
need to be addressed between now and Seoul including, among other things, 
Bylaws Amendment efforts, Council seat appointments and the approval of Council 
operating procedures. Where appropriate, Staff has provided specific 
"last-date" milestones to help Council, Stakeholder Group and Constituency 
leaders plan their internal activities in a timely manner.

The second, document, entitled "GNSO Council Restructure Implementation Plan," 
is being provided as a draft first-step to help community leaders make the 
final detailed transition decisions necessary to have the new Council members 
take their seats in Seoul. The document, presented in draft form, provides one 
potential plan format and provides a table identifying each of the existing 
voting GNSO Council Representatives by name, organized by Stakeholder Group 
(except NCAs). The table includes the term-expiration of each seat, the 
potential disposition of that individual's Council seat, an action column 
indicating which seats appear to require an election or appointment, and the 
regional affiliation for the seats of Councilors whose terms are not expiring 
this year.

As with all our previous Staff suggestions, the documents are intended to 
provide some initial guidance and to be used as tools to issue-spot and spark 
discussion and debate where appropriate. We hope they may prove useful at the 
upcoming Council and Restructure Drafting Team meetings.  I am happy to field 
any questions or comments any of you have about specific dates or references in 
the documents.

Best regards,

Rob Hoggarth



On 8/4/09 5:47 PM, "Denise Michel" <denise.michel@xxxxxxxxx> wrote:

Dear Community Members:

At last Thursday's Board meeting, the Directors considered a number of issues 
related to GNSO Improvements, and made significant progress towards seating the 
new GNSO Council in Seoul.

Specifically, the Board adopted resolutions 
<http://www.icann.org/en/minutes/prelim-report-30jul09.htm>  that: (i) approved 
all of the Stakeholder Group Charters as recommended by the Structural 
Improvements Committee, and (ii) approved the ability of the Contracted Party 
House to select Board Seat #13, and the ability of the Non Contracted Party 
House to select Board Seat #14.

The Board also discussed pending new Constituency applications, and 
acknowledged that Staff is posting a complete set of Bylaws Amendments for 
public comment.  The Amendments, which have been posted 
<http://icann.org/en/public-comment/public-comment-200908.html#gnso-restructure>
 , reflect the Board's recent decisions and other GNSO restructuring matters 
necessary to seat the new Council.

Please note that these Bylaw Amendments (Version 2)  address a number of issues 
that impact the work of the GNSO Restructuring Work Teams.  Because these 
proposed Bylaws include provisions that the GNSO Restructuring Drafting Team 
did not review during its work, Staff posted two documents to assist the 
community in its review.   One document highlights the differences between the 
GNSO proposed Bylaws proposals 
(<http://icann.org/en/general/proposed-gnso-council-bylaw-amendments-notes-comments-03aug09-en.pdf>)
 and the other is a Staff Explanation for some of the more substantive 
amendments included in Version 2 
(<http://icann.org/en/general/proposed-gnso-council-bylaw-amendments-explanation03aug09-en.pdf>).
 These include a discussion of issues such as: changes to Annex A; additional 
voting threshold for certain contracting parties; and procedures for adopting 
the GNSO Operating Rules and Procedures.
We encourage the GNSO Restructuring Work Teams to review and discuss these 
materials at their next meetings, and to provide comments during the public 
comment period, which closes on 23 August. The Board expects to act on a 
comprehensive set of amendments at its 27 August meeting.
 .
Additional information on GNSO Improvements follow-up actions that should be 
completed in the next few months will be posted shortly.

Regards,
Denise

Denise Michel
ICANN Vice President
Policy Development
policy-staff@xxxxxxxxx <mailto:denise.michel@xxxxxxxxx>

Attachment: GNSO Council Restructure Implem Timetable (Proposed)(10Aug09).doc
Description: GNSO Council Restructure Implem Timetable (Proposed)(10Aug09).doc

Attachment: GNSO Council Restructure Draft Implem Plan (Staffv1)10Aug09.doc
Description: GNSO Council Restructure Draft Implem Plan (Staffv1)10Aug09.doc

--- End Message ---

--- Begin Message ---

• To: Chuck Gomes <cgomes@xxxxxxxxxxxx>, Adrian Kinderis <adrian@xxxxxxxxxxxxxxxxxx>, Avri Doria <avri@xxxxxxx>, Council GNSO <council@xxxxxxxxxxxxxx>
• Subject: Re: GNSO Council Restructure Draft Implementation Plan (v2) - Council Member Seat Terms
• From: Robert Hoggarth <robert.hoggarth@xxxxxxxxx>
• Date: Fri, 14 Aug 2009 21:59:39 -0700
• In-reply-to: <046F43A8D79C794FA4733814869CDF0702C7268A@dul1wnexmb01.vcorp.ad.vrsn.com>
• Thread-index: Acobam028hjs5CcVT5Wq4KSNVewJPgBQcZNAAAtF2KAAIvmcKQ==
• Thread-topic: GNSO Council Restructure Draft Implementation Plan (v2) - Council Member Seat Terms

Dear Chuck:

In response to your request, attached is a revised copy of the GNSO Council 
Restructure Draft Implementation Plan (v2) that includes the table of Council 
member seats. Modifications have been made to reflect Kristina's clarifying 
comments about her term as an IPC representative.

I agree with the comments during Thursday's Council meeting that much of the 
hard follow-up work for the transition to the new Council transition is in the 
hands of the Stakeholder Groups now, but since Article XX, Section 5 of the 
Bylaws Amendments package calls for the Council to develop a Restructure 
Implementation Plan, I am hopeful that, like Kristina, other Council members 
will contribute their thoughts and comments on the draft document.

Cheers,

Rob Hoggarth


On 8/14/09 8:27 AM, "Chuck Gomes" <cgomes@xxxxxxxxxxxx> wrote:

Adrian,

It seems to me that if we follow this approach, any vote on a travel
policy that provides possible funding for all Councilors would create a
conflict for everyone who plans to request travel funds.  Because a
majority of Councilors may fit that category, we would never be able to
achieve a majority if they all abstained. Also, the decision would then
be left to those who are not going to request the funds, which I am not
sure is fair.

I personally think that we should try to get more information about what
the actual need may be so that we know what we are actually dealing
with.  In the case of the RyC, we have one Council seat that will be up
for election.  Assuming that my seat and Edmon's are left in tack, that
means that we have the possibility of having either three or four people
affected by this motion; three if Jordi is re-elected; four if a new
person is selected to fill his seat.  I for one will not be requesting
travel funds and I will check with Edmon and Jordi.

Rob - would you please resend the analysis that was done regarding
Council seats that shows which seats are termed out, which ones are
continuing, etc.

Chuck

> -----Original Message-----
> From: owner-council@xxxxxxxxxxxxxx
> [mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Adrian Kinderis
> Sent: Friday, August 14, 2009 3:00 AM
> To: Avri Doria; Council GNSO
> Subject: RE: [council] Additional topic and motion for this
> weeks agenda
>
>
> Avri,
>
> I propose that if and when this motion is made that all
> Councillors that may not be continuing on the new Council due
> to the reorganisation abstain from voting as they are
> significantly conflicted. That is; they are effectively
> voting for their own free trip to ICANN.
>
> Thanks.
>
> Adrian Kinderis
>
>
> -----Original Message-----
> From: owner-council@xxxxxxxxxxxxxx
> [mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Avri Doria
> Sent: Thursday, 13 August 2009 2:31 AM
> To: Council GNSO
> Subject: [council] Additional topic and motion for this weeks agenda
>
>
> Hi,
>
> Since I was not able to send the proposed letter on increased
> travel support due to the absence of consensus, I have added
> it as an AOB topic to the agenda and have included a possible
> motion.  Since this letter has been on the table and list for
> consensus consideration for over 2 weeks, I hope that it is
> acceptable to put it forward for this week's meeting.
>
> the motion (as yet not made or seconded):
>
> Motion made by:
>
> Seconded by:
>
>
> Whereas:
>
> The plan is to seat the new council in Seoul,
>
> and current council members may not longer be council members
> at that time
>
> Resolved:
>
> Send the following letter:
>
> Letter to Kevin Wilson,
>
> I have been mandated by the GNSO council, by a vote of XX to
> YY, to request support not only for the members of the new
> bi-cameral council to be seated at Seoul, but also for those
> current council members who may not be continuing on the new
> council due to the reorganization.
>
> The reason this request is being made is to provide
> continuity to the GNSO council at this time of restructuring,
> reorganization and 'improvement.'
>
> Thank you
> Avri Doria
> for the GNSO Council
>
> --
> thanks
>
> a.
>
>
>
>
>
>

Attachment: GNSO Council Restructure Draft Implem Plan (Staffv2)14Aug09.doc
Description: GNSO Council Restructure Draft Implem Plan (Staffv2)14Aug09.doc

--- End Message ---