RE: [council] Proposed ICANN Board Call for the Remainder of the Year

["Michael D. Palage" <michael@xxxxxxxxxx>]

Marilyn,

In connection with the scheduling of the 4th quarter regional meeting,
the local host ran into scheduling problems. After the Meeting Committee
approved a list of three venues that were suitable for ICANN's needs,
the local host then went back and tried to find an available block of
time. There were difficulties in scheduling this meeting as the exact
location of the IETF meeting had not been set. After navigating limited
time blocks during a busy holiday season the local host was able to
return with a proposed date of Dec 3-8th. The Meeting Committee has
recently approved this date (Dec 3-8) and venue (San Paulo, Brazil).
However, any final decision needs to be made by the full board. That is
currently scheduled to be an action item during our next teleconference
scheduled for 21-Feb-2006.

As my original email to the council list stated, these were tentative
times. Although I appreciate the need for advance notice, ICANN is in
large part dependent upon the local host who bear a major financial
burden in connection with these meetings. Thus ICANN needs to be
accommodating to the hard effort that the local hosts undertake in
scheduling these meetings. I am sure Tony remembers all to well the Mar
del Plata meeting :-)

Let me know if there is anyway I could be of additional assistance.
Based upon the recommendation of the Meeting Committee, I discussed with
Kurt this evening updating the ICANN web site in advance of the full
vote. Although this may be premature, given the little options available
for an alternate site, and the need for other events to schedule around
ICANN I thought that was the most prudent move.

I hope this helps.

Best regards,

Michael D. Palage


-----Original Message-----
From: Marilyn Cade [mailto:marilynscade@xxxxxxxxxxx] 
Sent: Friday, February 10, 2006 6:04 PM
To: 'Michael D. Palage'; council@xxxxxxxxxxxxxx
Cc: 'Diane Schroeder'; 'Kurt Pritz'
Subject: RE: [council] Proposed ICANN Board Call for the Remainder of
the Year


Dear Mike

Thanks so much for this.

As an aside, most of the Council knows that I am very actively engaged
in participating with, and representing industry at the upcoming
consultation on the IGF [Internet Governance Forum]. I believe that
Avri, Ken, and Tony will be in Geneva as well -- perhaps others?  Of
course, we are not attending as councilors, but as part of the "day job"
stuff we all do. 

I am concerned that the ICANN web site still shows the annual meeting
for ICANN in October. I'm having significant problems in the discussions
with the IGF "followers" including governments who are relying on the
ICANN web site for the factual information about when the meeting is. 

We are debating when the IGF can be held, and I've been caught now
several times in a situation where the governments I'm trying to work
with to ensure an IGF that isn't about ICANN, but about the other issues
w/out a home, so to speak, are telling me that they rely on the ICANN
posted dates. My latest little episode was the last three days I spent
at the ITU meetings where I was constantly correcting misunderstandings
about when the ICANN meeting is.


Important to have the dates corrected as soon as possible. In the
meantime, getting this verification of when the Board will meet was
exceptionally helpful. 

Regards,


Marilyn 

-----Original Message-----
From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx]
On Behalf Of Michael D. Palage
Sent: Friday, February 10, 2006 1:16 AM
To: council@xxxxxxxxxxxxxx
Subject: [council] Proposed ICANN Board Call for the Remainder of the
Year

Dear Council Members:

I have been asked by your chair to provide the council with a list of
tentative board dates for the remainder of the year. Although these are
tentative, the Board has in the past added, deleted, and/or shifted
dates depending on certain circumstances. As per the bylaws, the
secretary will generally post the agenda for each Board meeting seven
days in advance of such meeting.

21 February

28 February 

31 March - Wellington Meeting

18 April

10 May (tentative)

14 June

29 June - Morocco Meeting

18 July

15 August

13 September

18 October

14 November

early December - Brazil Meeting

I hope this is of some assistance.

Best regards,

Michael D. Palage