RE: [council] Regarding meeting in Washington, DC - Friday 24 Feb and Saturday 25 Feb

["Bruce Tonkin" <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

Hello Mawaki,

> 
> I have also understood that each constituency could send up 
> to 3 delegates to the meeting - is that correct? 
> 

The committee of the whole effectively results in a total of 3 Council
members per constituency, plus the 3 Council members appointed by the
nominating committee.

To ensure that all constituencies are fairly represented at the physical
meeting it was agreed that where a Council member from a constituency
cannot attend, they may appoint another representative to participate.
Note that the committee still formally reports to the Council, and the
formal procedures of the Council with respect to voting apply before any
policy is presented to the ICANN Board.

Outside of this, a person could attend as an observer - but I think that
space will be limited.
The intent is to record the meeting in MP3 format as we do for Council
meetings, and make that available for the GNSO community is general.

In general the number of participants in task forces and committees are
determined by the Council and have varied from time to time.     From
section 5(a) of Annex A of the bylaws:
"The Council may increase the number of Representatives per constituency
that may sit on a task force in its discretion in circumstances that it
deems necessary or appropriate."

Regards,
Bruce Tonkin