WHOIS Task Force 1, 2, 3 Teleconference June 3, 2004 - Minutes

ATTENDEES:

GNSO Constituency representatives task force I:
gTLD Registries constituency: - Jeff Neuman - Chair
Commercial and Business Users constituency - David Fares
gTLD Registries constituency - David Maher (also representing tf2)
Intellectual Property Interests Constituency - Jeremy Banks
Internet Service and Connectivity Providers constituency: - Antonio Harris
Non Commercial Users Constituency - Milton Mueller

GNSO Constituency representatives task force 2:
Task force 2 Chair: - Jordyn Buchanan
Registrars constituency - Tom Keller
Intellectual Property Interests Constituency - Steve Metalitz

GNSO Constituency representatives task force 3:
Intellectual Property Interests Constituency - Brian Darville - Chair
gTLD Registries constituency - Ken Stubbs
Internet Service and Connectivity Providers constituency - Greg Ruth
Non Commercial Users Constituency - Frannie Wellings
Registrars constituency - Ross Rader

ICANN Vice President, Policy Development Support: Paul Verhoef
ICANN Staff manager: Barbara Roseman
GNSO Secretariat: Glen de Saint Géry

Absent:
Internet Service and Connectivity Providers constituency: - Antonio Harris (tf1)
Registrars constituency - Paul Stahura (tf1)
Commercial and Business Users constituency - Marilyn Cade (tf2)
Non Commercial Users Constituency - Kathryn Kleiman (tf2)
Internet Service and Connectivity Providers constituency - Maggie Mansourkia (tf2)
Commercial and Business Users constituency - Sarah Deutsch (tf3)
At-Large Advisory Committee (ALAC) liaisons - Wendy Seltzer/Thomas Roessler /Vittorio Bertola

MP3 recording

Barbara Roseman outlined the Public comment period and report that would follow:

9. Public Comments to the Task Force Report or Initial Report
a. The public comment period will last for twenty (20) calendar days after posting of the Task Force Report or Initial Report. Any individual or organization may submit comments during the public comment period, including any constituency that did not participate in the task force. All comments shall be accompanied by the name of the author of the comments, the author's relevant experience, and the author's interest in the issue.
b. At the end of the twenty (20) day period, the Staff Manager will be responsible for reviewing the comments received and adding those deemed appropriate for inclusion in the Staff Manager's reasonable discretion to the Task Force Report or Initial Report (collectively, the "Final Report"). The Staff Manager shall not be obligated to include all comments made during the comment period, including each comment made by any one individual or organization.
c. The Staff Manager shall prepare the Final Report and submit it to the Council chair within ten (10) calendar days after the end of the public comment period.

The task forces would vote on sending the final reports to the GNSO Council

Task force chairs and members expressed the need for the preliminary task force reports to be returned to the task forces after the public comment phase and after the staff manager's inclusion of the comments so that further conclusions reached and perhaps certain recommendations modified and the reports voted on by the task forces where this had not yet been done, as in the case of task force 1.

Jordyn Buchanan mentioned that in the case of the Deletes task force report, the first task force to follow the policy development process, there was a productive commentary from the task force on the public comments that was included in the report.
It was suggested that Task force 1 and 2 work together to decide which recommendations overlapped and to make some joint recommendations.

There are conflicting areas with regard to access requirements in task force 1 and 2 and it should be decided in which of the reports these conflicting areas would be appropriate.

Changes being asked for:

That the staff manager's final report, including the public comments, is seen by the task forces before that it is sent to Council.

Ask Council to accept that some of the work will merge the work of the 2 task forces together, instead of 2 separate reports there will be one report that has task force I and 2 recommendations

3 possible approaches were proposed:

1. Identify which areas are in scope for task force 1 and 2 and which areas overlap in terms of both scope and charter.
2. Merge the reports and have a joint report from task force 1 and task force 2 and perhaps merge the task forces to reach this point.
3. Keep the 2 task forces apart but propose recommendations from the 2 task forces for areas where there is perceived overlap.

The aim should be to highlight the areas of consensus, Council should be able to recognize where there was consensus and where there wasn't.
Goal of the task force it to put forward ideas that can be supported

Provide one coherent recommendation on the overlapping topics and have a proposal that the Council can handle.

Further coordination between the 2 task forces was recommended, but on the other hand nothing should be done until public comments have been received.

Disagreement about moving forward without seeing the public comments first.
Proposed to have a joint meeting with task force 1 and 2, collaborate on the points and get a joint position, identify the conflicts.

Ask 2 chairs to prepare a modification of the timetable to go to Council.

Paul Verhoef suggested staff would assist chairs draw up list of issues where there is interaction between the positions

Long term should converge on a coherent policy that should emerge from the task forces and that could be presented to Council.

2 Documents required from the task force chairs:
1. Proposal to Council to modify the time line
2. Document listing the areas that conflict or overlap that should be discussed between the task forces 1 and 2

Action items:
- Propose combined TF1 and TF2 call for Thursday, 10 June to both Task Force lists
- Task Force Chairs jointly write note to Council to put on the agenda a discussion of post-public comment period timeline changes to Whois Policy Development Process.
This change is requested to allow sufficient time for the Staff Manager to prepare a report that includes the public comments, and for the Task Forces to finalize their recommendations to Council, including sections on impact to constituencies in light of public comment.
Jordyn Buchanan and Jeff Neuman prepare an agenda for 10 June meeting to address the areas of overlap and/or contradiction in the recommendations of Task Forces 1 and 2.
Agenda should be ready by Monday, 7 June 2004.
Barbara Roseman to prepare a document detailing ICANN staff's understanding of where the recommendations of the Task Forces interact with each other with the perspective of arriving at a coherent policy proposal for Whois. Document should be prepared by Tuesday , 8 June.

Next Call:
Chart out idea of what constituencies feel about issues.

Jeff Neuman thanked everyone for their presence and participation and ended the call at 16:25 UTC.