PDP-Feb06 Taskforce on Policies for Contractual Conditions: Existing TLDs 29 March 2006 Proposed agenda and documents Task force members Bruce Tonkin - GNSO Council member, observer
Taskforce Guidelines which will guide the work of the group. 1. Introduction of Taskforce Members and Statements of Interest Maureen Cubberley, nominated by Lucy Nichols and seconded by Cary Karp was unanimously elected by all present including the votes of Ute Decker, Mawaki Chango and Milton Mueller who participated remotely. Liz Williams, Staff Manager, handed over the chair to Maureen Cubberley Philip Sheppard, seconded by Jon Nevett moved for the adoption of the agenda. Ken Stubbs seconded by Ross Rader moved that the Terms of Reference, as previously posted, be adopted as the Task Force Charter. The GNSO initiated a policy development process in December 2005 [PDP-Dec05] to develop policy around whether to introduce new gTLDs, and if so, determine the selection criteria, allocation methods, and contractual conditions. During 2005, ICANN commenced a process of revising the .net and .com agreements. There has been substantial discussion amongst members of the GNSO community around both the recently signed .net agreement (dated 29 June 2005), and the proposed .com agreements (dated 24 October 2005 and 29 January 2006). As a result, the GNSO Council recognized that issues such as renewal could be considered as part of the broader issue of contractual conditions for existing gTLDs, and that it may be more appropriate to have policies that apply to gTLDs generally on some of the matters raised by GNSO members, rather than be treated as matters to negotiate on a contract by contract basis. Subsequently on the 17 January 2006, GNSO Council requested that the ICANN staff produce an issues report "related to the dot COM proposed agreement in relation to the various views that have been expressed by http://www.gnso.icann.org/mailing-lists/archives/council/msg01951.html At its meeting on 6 February 2006, members of the GNSO Council clarified that the intention of the request for the issues report was to seek an issues report on the topic of the broader policy issues that relate to At its meeting on 6 February 2006 the GNSO Council recognised that while the PDP initiated in December 2005 [PDP-Dec05] included within its terms of reference the topic of contractual conditions, a possible outcome of that PDP would be that there should be no additional gTLDs, and thus the Council could not depend on this PDP to address the issues raised by the GNSO community. Thus at its meeting on 6 February 2006, the GNSO Council, by a super-majority decision, decided to initiate a separate PDP [PDP-Feb06] to look at specific areas of contractual conditions of existing gTLDs. The work of PDP-Feb06 will naturally be conducted within the context of the work on PDP-Dec05, and if it is decided that new gTLDS should be introduced, the policy work of PDP-Feb06 will be incorporated into a Goal The overall goal of this PDP therefore is to determine what policies are appropriate, for the long term future of gTLDs within the context of ICANN's mission and core values, that relate to the issues identified in the specific terms of reference below. Terms of Reference 1. Registry agreement renewal 1a. Examine whether or not there should be a policy guiding renewal, and if so, what the elements of that policy should be. 1b. Recognizing that not all existing registry agreements share the same Rights of Renewal, use the findings from above to determine whether or not these conditions should be standardized across all future agreements. 2. Relationship between registry agreements and consensus policies 2a. Examine whether consensus policy limitations in registry agreements are appropriate and how these limitations should be determined. 2b. Examine whether the delegation of certain policy making responsibility to sponsored TLD operators is appropriate, and if so, what if any changes are needed. 3. Policy for price controls for registry services 3a. Examine whether or not there should be a policy regarding price controls, and if so, what the elements of that policy should be. (note examples of price controls include price caps, and the same pricing for all registrars) 3b. Examine objective measures (cost calculation method, cost elements, reasonable profit margin) for approving an application for a price increase when a price cap exists. 4. ICANN fees 4a. Examine whether or not there should be a policy guiding registry fees to ICANN, and if so, what the elements of that policy should be. 4b. Determine how ICANN's public budgeting process should relate to the negotiation of ICANN fees. Registry data is available to the registry as a consequence of registry operation. Examples of registry data could include information on domain name registrants, information in domain name records, and traffic 5a Examine whether or not there should be a policy regarding the use of registry data for purposes other than for which it was collected, and if so, what the elements of that policy should be. 5b. Determine whether any policy is necessary to ensure non-discriminatory access to registry data that is made available to third parties. 6a. Examine whether or not there should be a policy guiding investments in development and infrastructure, and if so, what the elements of that policy should be. 4. Agreement on the task force timeline and work program After discussion at the initial meeting, the following timeline was agreed. 10 March 2006 - Appointment of Task force Representatives and notification of representatives to Secretariat 7 March 2006 – 30 April 2006 -- Public comment period 29 March 2006 – Task force Charter confirmed 29 March 2006 – Task force timeline agreed 30 April 2006 – Constituency statements due, public comment period closes. 26 May 2006 – Preliminary Initial Report released 9 June 2006 – Task force meeting to discuss Initial Report 16 June 2006 – Updated Initial Report released to GNSO Council for discussion at Marrakech meeting (24-30 June 2006) – ICANN meeting Marrakech – TF meeting within ICANN meeting schedule mid July – release Task Force Report for public comment Further dates need to be agreed. The ICANN bylaws section 3 (2) make provision for : 2. Outside Advisors. The task force, should it deem it appropriate or helpful, may solicit the opinions of outside advisors, experts, or other members of the public, in addition to those of constituency members. Such opinions should be set forth in a report prepared by such outside advisors, and (i) clearly labeled as coming from outside advisors; (ii) accompanied by a detailed statement of the advisors' (A) qualifications and relevant experience; and (B) potential conflicts of interest. These reports should be submitted in a formal statement to the task force chair within thirty-five (35) calendar days after initiation of the PDP. Avri Doria proposed a motion of adjournment Maureen Cubberley adjourned the meeting and thanked present and remote participants. Meeting adjourned at 9.45 local time.
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PDP-Feb06 task force minutes
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