Minutes of the GNSO Council Meeting 16 May 2013

Last Updated: 31 May 2013
Date: 
16 May 2013

Agenda and Documents

The meeting started at 18:00 UTC.
http://tinyurl.com/d7gphxh

List of attendees: NCA – Non Voting – Jennifer Wolfe

Contracted Parties House

Registrar Stakeholder Group: Mason Cole, Yoav Keren, Volker Greimann
gTLD Registries Stakeholder Group: Jeff Neuman, Jonathan Robinson, Ching Chiao
Nominating Committee Appointee (NCA): Thomas Rickert

Non-Contracted Parties House

Commercial Stakeholder Group (CSG): Wolf-Ulrich Knoben, Zahid Jamil, John Berard, Osvaldo Novoa, Brian Winterfeldt, Petter Rindforth
Non Commercial Stakeholder Group (NCSG): Maria Farrell, Joy Liddicoat, Wolfgang Kleinwächter, Magaly Pazello – absent proxy to Maria Farrell, Wendy Seltzer – absent proxy to Joy Liddicoat, David Cake (joined on Adobe Connect) –proxy to Wolfgang Kleinwächter,
Nominating Committee Appointee (NCA): Lanre Ajayi

GNSO Council Liaisons/Observers

Alan Greenberg – ALAC Liaison
Han Chuan Lee– ccNSO Observer - absent

ICANN Staff

Margie Milam – Senior Policy Counselor
Marika Konings - Senior Policy Director
Rob Hoggarth - Senior Policy Director
Julie Hedlund – Policy Director
Barbara Roseman – Policy Director
Berry Cobb – Policy consultant
Brian Peck – Policy Director
Carlos Reyes – Policy Analyst
Lars Hoffmann – Policy Analyst
Glen de Saint Géry - GNSO Secretariat
Alexander Kulik - Systems Engineer

David Olive - VP Policy Development - Apologies

MP3 Recording
Adobe Chat Transcript
Transcript

Item 1: Administrative matters

1.1 Roll Call
1.2 Statement of interest updates
No updates
1.3 Review/amend agenda
Agenda adopted

1.4. Note the status of minutes for the Council meeting on 10 April 2013 per the GNSO Operating Procedures:

1.5. GNSO Projects List http://gnso.icann.org/meetings/projects-list.pdf & Action items

https://community.icann.org/display/gnsocouncilmeetings/Action+Items

Item 2: Opening Remarks from Chair

Jonathan Robinson provided a brief review of the Projects List and Action List.

Arising from the Action list:

  • Write to Jean-Francois Baril leading the Expert Working Group (EWG) on Directory Services, to confirm the objective of EWG recommendations
    Jonathan Robinson committed to writing the letter very shortly
  • GNSO Review - form small committee to consider issues and possible next steps in relation to the GNSO review Additional work needed
  • Policy vs Implementation - reach out to other SO/ACs to determine interest in joining GNSO WG/DT to explore issues further
    A team of volunteers is being formed

Item 3: Consent agenda

No Consent agenda items noted.

Item 4: MOTION - To address the Final Issue Report on the Uniformity of Reporting

Wolf-Ulrich Knoben proposed a motion, seconded by Zahid Jamil and with a friendly amendment made by Wendy Seltzer, to address the Final Issue Report on the Uniformity of Reporting

Whereas,

The Registration Abuse Policies Working Group (RAPWG) identified in its Final Report the 'need for more uniformity in the mechanisms to initiate, track, and analyze policy-violation reports';

The RAPWG as a result recommended in its Final Report that 'the GNSO and the larger ICANN community in general, create and support uniform reporting processes'.

The GNSO Council at its meeting on 6 October 2011 requested ICANN Compliance Department to report on existing systems to report and track violations and/or complaints; improvements / changes made since the RAPWG Report or foreseen in the near future, and: identify gaps and any improvements that might be desirable but not foreseen at this stage;

The ICANN Compliance Department provided a response to the GNSO Council on 18 March 2012 and presented it to the GNSO Council at its meeting on 12 April 2012 (see http://gnso.icann.org/issues/rap/contractual-compliance-report-reporting-uniformity-16mar12-en.pdf);

The GNSO Council discussed the RAPWG recommendation in light of the feedback received from the ICANN Compliance Department and RAPWG Alumni volunteered to provide some further thoughts on how the RAPWG recommendation could be implemented;

RAPWG Alumni submitted their proposed approach to the GNSO Council on 3 September 2012 (see http://gnso.icann.org/mailing-lists/archives/council/msg13484.html);

The GNSO Council reviewed and discussed the proposed approach at its meeting on 13 September 2012;

The GNSO Council requested an Issue Report on the current state of uniformity in the mechanisms to initiate, track, and analyze policy-violation reports.

ICANN Staff completed and released the Preliminary Issue Report on Uniformity of Reporting on 22 March 2013 for public comment. No comments were received;

ICANN Staff submitted the Final Issue Report to the GNSO Council on 2 April 2013 (see http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf).

The GNSO Council has reviewed the Final Issue Report and supports the staff recommendation to not initiate a Policy Development Process at this stage but to await the completion of the ICANN Contractual Compliance three-year plan.

Resolved,

The GNSO Council does not initiate a Policy Development Process at this stage but will review at the completion of the ICANN Contractual Compliance three-year plan expected for 31 December 2013 whether additional action is required;

The GNSO Council further approves the creation of a drafting team to develop a charter for a non-PDP Working Group to consider additional methods for collecting necessary metrics and reporting from Contracted Parties and other external resources to aid the investigation.

The motion carried unanimously by roll call vote.

Voting results: http://gnso.icann.org/en/council/voting-uofr-16may13-en.pdf

Action Item:
Create a drafting team to develop a charter for a non-PDP Working Group to consider additional methods for collecting necessary metrics and reporting from Contracted Parties and other external resources to aid the investigation.

Item 5: MOTION – To adopt revised Policy Development Process (PDP) Manual incorporating modifications to include the suspension of a PDP

Wolf-Ulrich Knoben, seconded by Zahid Jamil proposed a to Adopt the Revised PDP Manual Incorporating Modifications to Include the Suspension of a PDP WHEREAS:

Having encountered the need to suspend a Policy Development Process (PDP) for a limited amount of time, the GNSO Council realized that currently the PDP Manual does not contain a specific provision on how to deal with such a situation;

The GNSO Council requested the Standing Committee on Improvements Implementation (SCI) in April 2012 to review whether there should be a modification to the GNSO PDP Manual to address the possible suspension of a PDP following its initiation;

The SCI deliberated on provisions for suspension of a PDP and reached consensus on proposed modifications to be incorporated in Section 15 of the GNSO PDP Manual, which also is included as Annex 2 in the GNSO Council Operating Procedures;

The revised PDP manual, including the proposed provisions for suspension of a PDP, was put out for a minimum 21-day public comment period on 06 March 2013 ending on 06 April 2013 (see http://www.icann.org/en/news/public-comment/pdp-suspension-07mar13-en.htm) as required by the ICANN Bylaws;

As a result of the public comment period, no further changes were deemed necessary by the SCI;

NOW THEREFORE, BE IT RESOLVED

The GNSO Council adopts the revised PDP Manual including the providing for the suspension of a PDP (see http://gnso.icann.org/en/council/op-procedures-pdp-redline-03may13-en.pdf)

The GNSO Council instructs ICANN staff to post the new version of the PDP Manual and to include it as a revised Annex 2 in the GNSO Operating Procedures, effective immediately upon adoption.

The motion carried unanimously by voice vote.

Action Item:
ICANN staff to post the new version of the PDP Manual and to include it as a revised Annex 2 in the GNSO Operating Procedures, effective immediately upon adoption.

Item 6: MOTION - Initiation of a Policy Development Process (PDP) on the Translation and Transliteration of Contact Information

Council discussion, supported by the Staff indicated that there was strong motivation to commence the Policy Development Process without further delay.

The work of the Policy Development Process (PDP) on the Translation and Transliteration of Contact Information and the Expert Working Group on Directory Services could be carried out in parallel and would confirm the position of the GNSO as the policy making organization. The Expert Working Group has indicated that their work is likely to take longer than they anticipated and they would find it extremely helpful to have the work of this PDP, especially the level of expertise on IDN issues, available for their deliberations. Further considerations are that for the Staff supporting the Whois Review Team and the Expert Working Group, the work of the PDP on translation and transliteration would be very useful.

At the request of Petter Rindforth from the Intellectual Property Constituency, the motion was deferred for further discussion among IPC members.

Item 7: UPDATE & DISCUSSION – Report on User Experience Implications of Active Variant TLDs & IDN Letter to the Board

Naela Sarras provided Council with an overview of the Report on User Experience Implications of Active Variant TLDs

Action Item:
The council is urged to provide input on:

  • Which recommendations, if any, are pre-requisites to the delegation of any IDN variant TLDs (i.e., delegation of IDN Variant TLDs should not proceed until these recommendations are implemented),
  • Which recommendations, if any, can be deferred until a later time, and
  • Which recommendations, if any, require additional policy work by the ICANN community and should be referred to the relevant stakeholder group for further policy work.

Ching Chiao presented the main points mentioned in the draft letter which is to be sent to the Board highlighting the importance of IDN related issues.

Action Item:
Jonathan Robinson committed to work with Ching Chiao to finalise the draft letter and send it to the ICANN Board

Item 8: UPDATE & DISCUSSION – Planning for Durban

Wolf-Ulrich Knoben presented the Council with a rough draft of the Durban Schedule

The following points arose from the discussion:
Schedule time during the weekend, preferably on Sunday, 14 July 2013 for Constituencies/Stakeholder Groups to meet without overlapping the GNSO Working Sessions.

Provide feedback whether Sunday morning or Sunday afternoon, 14 July 2013 is preferable for this session with reference to meetings to be scheduled between the Council and others such as the ICANN Board and the CEO.

Provide timely input for topics to be discussed with the ICANN Board, Government Advisory Committee, and CEO Fadi Chehadé to allow timely scheduling.

In preparation for the meeting with the Government Advisory Committee in Durban, encourage councillors to reflect on specific substantive topics or issues for discussion and to exchange views on this as soon as possible.
A small group consisting of John Berard, Petter Rindforth, Mary Wong and Roedolf Meyer are responsible for preparing the topics for the joint ccNSO/GNSO Council meeting in Durban.

Councillors are encouraged to provide timely input to this group.

Action Items:
Provide timely feedback to Wolf-Ulrich Knoben

  • On discussion topics with the ICANN Board, Government Advisory Committee, and CEO Fadi Chehadé.
  • Time-slot for Constituency/Stakeholder Group meeting on Sunday, 14 July 2013.

Provide timely feedback to John Berard and Petter Rindforth on topics for discussion with the ccNSO.

Item 9: Any Other Business

9.1 - Updated dates for Q4 2013 GNSO Council meetings. Changed to accommodate Buenos Aires meeting dates.

Council accepted the new proposed dates.

Action Item:
New dates to be posted on calendar

9.2 – Additional day for Buenos Aires. Induction and preparation session for the new GNSO Council.

Action Item:
Diarize Friday, 22 November 2013 as an additional day in Buenos Aires for the induction and preparation session for the new GNSO Council.

Jonathan Robinson adjourned the GNSO Council meeting and thanked everyone for their participation.

The meeting was adjourned at 20:00 UTC.

The next GNSO Council meeting will take place on Thursday, 13 June 2013 at 11:00 UTC.
See: Calendar
http://tinyurl.com/m5syqom