[registrars] Election Update

["Ross Wm. Rader" <ross@xxxxxxxxxx>]

Registrars;

I have been requested to assist the Executive Committee in managing the 
election for the positions of Chair, Vice-Chair and Secretary. These 
positions must be filled prior to July 31, 2004 when the current 
positions expire. Rick Wesson has indicated that he is ineligible to 
stand for the position of Vice Chair according to the provisions of 
3.3.1 of our bylaws. He is eligible to stand for other positions within 
the Executive Committee. The position of Treasurer having been recently 
filled by Donna McGehee of BulkRegister is not open until July 31, 2005 
and is not a part of this ballot at this time. Jean-Michel Becar will be 
confirmed via ballot as part of this process. At least 50% of the 
ballots cast in this confirmation must explicitly affirm his appointment 
otherwise we will be required to re-open the nomination process per 
section 4.3.5 of the Constituency bylaws.

Key Dates

Nomination Period - May 7 22:00 EST - May 21 22:00 EST
Publication & inspection of Ballot May 22 08:00 EST - May 24 08:00 EST
Voting - May 24 08:00 EST - May 31 22:00 EST

Notes:

1. Nominations may be filed by any member of the constituency by sending 
the nomination to "registrars@xxxxxxxx"
2. At least one other member must second the nomination.
3. Each nominee must;
	a) accept their nomination
	b) file a declaration of interests consistent with section 4.6 of the 
Constituency bylaws (below).
Both the acceptance and declaration will be considered as being filed 
with the secretary if they are sent to "registrars@xxxxxxxx" prior to 
the close of the nomination period.
4. Only members that have been officially recorded as members per 
section 2.4 of the Constituency bylaws prior to the close of the 
nomination period on May 21, 22:00 EST will be eligible to cast a ballot 
in this election.
For clarities sake, please refer to the descriptions of each position 
reproduced here from the Constituency bylaws;
3.4. Duties of Office. The Elected Officers and their duties are 
described as follows:
3.4.1. The Chair, who shall
3.4.1.1. Act as a neutral facilitator of Constituency meetings and 
teleconferences, provide Constituency leadership and act as spokesperson 
for the Constituency;
3.4.1.2. Facilitate the development of Constituency consensus on various 
issues, as appropriate; and
3.4.1.3. Represent the Constituency on Constituency policies and other 
items that have been deemed to be the official position of the 
Constituency by the Membership; and
3.4.1.4. Report activities of interest and importance to the 
Constituency on a regular basis, but no less than every ninety (90) days.
3.4.2. The Secretary, who shall
3.4.2.1. Take, maintain and publish in a timely manner minutes of 
Constituency meetings and facilitate communications of the Registrar 
Constituency.
3.4.2.2. Encourage new registrars to join the Constituency.
3.4.2.3. Monitor, report and make recommendations regarding legislation 
and regulations affecting the registrar community
3.4.2.4. Manage the Registrar Constituency web site as appropriate.
3.4.2.5. Report activities of interest and import to the Constituency on 
a regular basis, but no less than every ninety (90) days.
...

3.4.4. The Vice Chair & Technology Officer, who shall
3.4.4.1. Monitor and report to the Constituency on technical issues 
relating to the domain name system, including registries' compliance 
with registry service level agreements,
3.4.4.2. Monitor developments within the Internet Engineering Task Force 
(IETF), and other technical developments, as appropriate.
3.4.4.3. Facilitate the development of Constituency consensus on 
technology issues.
3.4.4.4. Report activities of interest and import to the Constituency on 
a regular basis, but no less than every ninety (90) days; and
3.4.4.5. Act as Chairperson in situations when the Chairperson is 
temporarily unavailable to do so.

Registrar Constituency Bylaws - Section 4.6. Conflict of Interest.
4.6.1. Any person nominated to be an Elected Member must declare 
potential conflicts of interest as follows:
4.6.1.1. to the effect that such person has not been in possession of 
any Registry Proprietary or Sensitive Information during the 12 months 
prior to the announcement of any election that they have been nominated 
as a candidate in; and
4.6.1.2. disclosure of any conflict of interest, including contracts of 
employment or personal services to a Member, any member of another ICANN 
Constituency, or other Observer to the Constituency.  Such positions 
shall include, but not be limited to:  officer, director, consultant, or 
employee.
4.6.1.3. The timing of such declarations is prior to the commencement of 
the election process, and every six months after the election of such 
person.  A statement of disclosure must also be made promptly at any 
other time that such Elected Member has reason to believe that a 
conflict has arisen, such person has become in possession of any 
Registry Proprietary or Sensitive Information, or such person has 
reasonable cause to know either circumstance is likely to occur within 
30 days.
4.6.1.4. The disclosure shall be forwarded to the Secretary of the 
Constituency, who shall immediately publish it to the Registrars' 
Constituency website and the Registrar Constituency mailing list.
4.6.1.5. Such person shall recuse him or herself from any decision or 
vote on a matter giving rise to such conflict.
4.6.1.6. Failure to complete any such declaration will be deemed 
sufficient basis for the Constituency Executive Committee to invalidate 
the election or appointment of the candidate.
If there are any questions, please let me know.
--

                       -rwr








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