[registrars] Draft Standardised Form of Authorisation for Transfers

["Bruce Tonkin" <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

Hello All,

The following Recommendations in the transfers policy relate to a
standardised form of authorisation.

Recommendation 8 (requirement for gaining registrar) 
Recommendation 11 (requirement for losing registrar) 
Recommendation 17 (language of authorisation) 
Recommendation 18 (form must be useable in paper, fax, web, email) 
Recommendation 19 (physical process for authorisation) 
Recommendation 20 (record keeping) 
Recommendation 22 (record keeping) Recommendation 23 (record keeping).

The Transfers Assistance Group to the ICANN staff have requested that I
seek input on a Standardized Form of Authorisation.  See Elana's earlier
posting:
http://www.gnso.icann.org/mailing-lists/archives/registrars/msg00157.htm
l


Below is a draft standardised form of authorisation for use BEFORE a
transfer is initiated by sending a command to the registry. It is
derived from that used in the .au domain.  I look forward to feedback
from registrars either on the list or privately if you wish.

Regards,
Bruce Tonkin


************************************************************************
**************
STANDARDIZED FORM OF AUTHORIZATION
DOMAIN NAME TRANSFER - REQUEST FOR CONFIRMATION

An English version of this message is contained below.

<INSERT TRANSLATION OF ENGLISH VERSION IN PREFERRED LANGUAGE OF THE
REGISTRANT IF KNOWN>

ENGLISH VERSION

Attention: <insert Registrant or Administrative Contact of Record as
listed in the WHOIS>

Re: Transfer of <insert domain name>

The current registrar of record for this domain name is <insert name of
losing registrar>.

We have received a request from <insert name of person/entity requesting
transfer> for us to become the new registrar of record.

You have received this message because you are listed as the registrant
or administrative contact for this domain name in the WHOIS database
<insert URL of relevant WHOIS service>. 

Please read the following important information about transferring your
domain name:

* You must agree to enter into a new Registration Agreement with us. You
can review the
full terms and conditions of the Agreement at <insert URL of new terms
and conditions>
* Once you have entered into the Agreement, the transfer will take place
within five (5) calendar days.
* The new expiry date for your domain will be <insert new expiry date>

If you wish to proceed with the transfer, please email us <insert
gaining registrar contact details> with the following message:

"I confirm that I have read the Domain Name Transfer - Request for
Confirmation Message.  

I confirm that I wish to proceed with the transfer of <insert domain
name> from <insert name of losing registrar> to <insert name of gaining
registrar>."


Or alternatively please go to our website ,insert URL of confirmation
webpage> to confirm
[Note: website to contain text as above, with the option to confirm or
deny the transfer]

Or alternatively please print out a copy of this message and send a
signed copy to <insert gaining registrar fax or postal address details>

[Note: A registrar is free to use one or all of the alternatives (email,
web, post, fax) above depending on their business processes]