[council] Final Agenda GNSO Council Meeting 15 December 2016 at 12:00UTC

[Nathalie Peregrine <nathalie.peregrine@xxxxxxxxx>]

Dear All,

Please find the updated proposed Agenda for the GNSO Council Meeting on 15 
December 2016 at 12:00 UTC. Links will be provided for Item 6 when available.

Please note that all documents referenced in the agenda have been gathered on a 
Wiki page for convenience and easier access: 
https://community.icann.org/x/IZfDAw

This agenda was established according to the GNSO Operating 
Procedures<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq>
 v3.2, updated on 01 September 2016.

For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 12:00 UTC

http://tinyurl.com/jmry4q4

04:00 Los Angeles; 07:00 Washington; 12:00 London; 15:00 Istanbul; 23:00 Hobart

___________________________________

Item 1. Administrative Matters (5 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the GNSO 
Operating Procedures:

Minutes of the meeting of the GNSO Council Part I on 7 November 2016, posted on 
11 December 2016

Minutes of the meeting of the GNSO Council Part II on 7 November 2016, posted 
on XXXXX 2016.

Minutes of the meeting of the GNSO Council on 1 December 2016, posted on 
XXXXXXX 2016.



Item 2. Opening Remarks / Review of Projects & Action List (5 mins)

2.1 - Review focus areas and provide updates on specific key themes / topics, 
to include review of Projects List <https://gnso.icann.org/en/council/project> 
and Action Item List<https://community.icann.org/x/RgZlAg>



Item 3. Consent Agenda (10 mins)



3.1 Confirmation of Appointment of GNSO Members and GNSO Co-Chair to the New 
Cross Community Working Group for New gTLD Auction Proceeds

The 2012 New gTLD Program established auctions as a mechanism of last resort to 
resolve string contention. Although most string contention sets have been 
resolved through other means prior to reaching the stage of an auction 
conducted by ICANN's authorized auction service provider, it was recognized 
from the outset that significant funds could accrue as a result of several 
auctions. As such, any and all auction proceeds have been reserved and 
earmarked until the Board authorizes a plan for the appropriate use of the 
funds. The Board, staff, and community are expected to work together in 
designing the appropriate processes for addressing the use of the new gTLD 
auction proceeds. To this end, a cross-community Drafting Team (DT) was formed, 
and the DT subsequently submitted a proposed 
Charter<https://community.icann.org/x/mRuOAw> – a document that was the result 
of extensive community input to the DT - for a new cross-community working 
group (CCWG) to all SO/ACs for consideration.

At its meeting at ICANN57 in Hyderabad, the GNSO Council 
approved<https://gnso.icann.org/en/council/resolutions#20161107-4> the Charter 
and a set of criteria for GNSO-appointed members to the new CCWG. Following the 
approval of the Charter by the ALAC, SSAC and ccNSO, a Call for Volunteers was 
to be issued on 13 December 2016. For the GNSO, the Council has received the 
following nominations for approval:

·       Jonathan Robinson (nominated to be the GNSO CCWG co-chair)

·       Tony Harris (nominated by the Commercial Stakeholders Group)

·       Jon Nevett (nominated by the Registries Stakeholder Group)

·       Eliot Noss (nominated by the Registrars Stakeholder Group)

·       Stephanie Perrin (nominated by the Non-Commercial Stakeholders Group)

3.2 – Confirmation of Council response to ICANN Board letter regarding policy 
implications of the Final Report of the Internationalized Registration Data 
(IRD) Expert Working Group

On 11 May 2016, ICANN Board Chair Dr. Steve Crocker sent a letter to the GNSO 
Council following up on the Board’s 10 March 2016 Resolution (see 
https://gnso.icann.org/en/correspondence/crocker-to-bladel-11may16-en.pdf). The 
Board’s request was for the GNSO Council to “review the broader policy 
implications of the IRD Final 
Report<http://whois.icann.org/sites/default/files/files/ird-expert-wg-final-23sep15-en.pdf>
 as they relate to other GNSO policy development work on WHOIS issues, and, at 
a minimum, forward the IRD Final Report as an input to the GNSO PDP on the Next 
Generation Registration Directory Services to Replace WHOIS that is currently 
underway.”

The GNSO Council sought input from the co-chairs and members of the recently 
completed GNSO Policy Development Process on the Translation and 
Transliteration of gTLD Contact Data (T&T PDP), requesting feedback on several 
specific points, viz.: (1) how certain recommendations in the IRD Final Report 
were considered, if at all, in the Final 
Report<https://gnso.icann.org/en/issues/gtlds/translation-transliteration-contact-final-12jun15-en.pdf>
 of the T&T PDP Working Group; (2) how those recommendations could potentially 
conflict with the T&T PDP Working Group’s recommendations that have been 
adopted by the GNSO Council and the ICANN Board; and (3) what steps are 
recommended to the GNSO Council in considering the policy implications of the 
IRD Final Report. Following input received, the GNSO Council Chairs circulated 
a draft response to the Council on 5 December (see 
https://gnso.icann.org/mailing-lists/archives/council/msg19547.html) for 
approval to send on to the Board.

** The two items described in 3.1 and 3.2 above will be considered approved if 
the Council votes to pass the Consent Agenda **



Item 4. COUNCIL VOTE – GNSO Council Response to the Board on gTLD Policy 
Matters related to the GAC Communique from Hyderabad (25 minutes)

Beginning in July 2015, the GNSO Council has reviewed each GAC Communiqué for 
issues relating to gTLD policy, with a view toward providing information to the 
ICANN Board and the broader community concerning past, present or future GNSO 
policy activities relating to GAC advice touching on these topics.

A placeholder motion was proposed for the 1 December Council meeting, and 
deferred pending the completion of a draft response being prepared by a small 
group of Council volunteers. The draft response (see 
https://gnso.icann.org/en/drafts/review-gac-communique-08dec16-en.pdf) to the 
GAC’s Communique from ICANN57 in Hyderabad was circulated to the GNSO Council 
on 8 December. Here the Council will consider whether or not to approve the 
response to the Board.

4.1 – Presentation of the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+1+December+2016>
 (Paul McGrady)

4.2 – Council discussion

4.3 – Council vote (voting threshold: simple majority)



Item 5. COUNCIL VOTE – Adoption of Proposed Implementation Plan for 
Recommendations relating to the 2014 GNSO Review (10 minutes)

Along with the ICANN Board’s adoption in June 2016 of certain recommendations 
from the 2014 GNSO Review, the GNSO Council requested that ICANN policy staff 
prepare a discussion paper outlining the possible options for implementation, 
taking into account past implementation of previous GNSO Reviews as well as 
existing mechanisms. At ICANN56 in Helsinki in June 2016, the GNSO Council 
discussed the options outlined in the staff discussion paper 
(http://gnso.icann.org/en/drafts/review-implementation-recommendations-discussion-paper-20jun16-en.pdf).
 On 21 July 2016 the GNSO Council 
chartered<https://gnso.icann.org/en/drafts/gnso-review-charter-21jul16-en.pdf> 
the GNSO Review Working Group and directed it to submit a proposed 
implementation plan to the Council for approval by the ICANN57 meeting.

The GNSO Review Working Group circulated its proposed implementation plan to 
the Council on 21 November.
https://gnso.icann.org/en/drafts/review-implementation-recommendations-plan-21nov16-en.pdf.
 A motion to adopt the proposed plan was submitted for the Council’s 1 December 
meeting but was withdrawn to allow the Council additional time to consider the 
details. A webinar was held on 8 December 2016 to go through the plan. Here the 
Council will consider whether to approve the plan for transmission to the ICANN 
Board.

5.1 –  Presentation of the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+1+December+2016>
 (Wolf-Ulrich Knoben)

5.2 – Council discussion

5.3 – Council vote (voting threshold: simple majority)



Item 6. COUNCIL DISCUSSION – GNSO Council Response to Proposed Scope of the 
Forthcoming Registration Directory Services (RDS) Review (formerly the Whois 
Review) (10 minutes)

On 4 November 2016 ICANN staff circulated a document to all Supporting 
Organizations and Advisory Committee (SO/AC) leaders that described a proposed 
limited scope for the forthcoming RDS (formerly Whois) Review 
https://gnso.icann.org/mailing-lists/archives/council/msg19381.html). This 
topic was also discussed as part of a High Interest Topics Session at ICANN57 
in Hyderabad, and certain concerns with the proposal were noted by the GNSO 
Council during its Wrap Up Session. At its meeting on 1 December, the Council 
discussed the likely nature of the feedback it may provide to ICANN staff, and 
Susan Kawaguchi and Keith Drazek volunteered to draft a proposed response. The 
draft response was circulated to the Council on [INSERT DATE HERE] Here the 
Council will discuss the draft response, and decide what to include in the 
final document to be sent.

6.1 – Summary and update (Susan Kawaguchi / Keith Drazek)

6.2 – Council discussion

6.3 – Next steps



Item 7. COUNCIL DISCUSSION – Proposal for a Uniform Selection of GNSO 
Representatives to Future Review Teams, and Selection of GNSO Representatives 
to the Second Security, Stability & Resiliency Review Team (20 minutes)

At ICANN57 in Hyderabad, SO/AC leaders (including the chairs of several GNSO 
Stakeholder Groups and Constituencies) met with ICANN staff to discuss the 
selection process for appointments to the forthcoming Security, Stability & 
Resiliency (SSR) Review Team (SSR-RT-2). It was agreed that selection of the 
final slate of Review Team members should be a collective effort by all SO/AC 
leaders, and that each SO/AC would develop its own internal guidelines for 
selecting its representatives for consideration (up to a maximum of 3 per 
SO/AC). The group also discussed how independent experts should be appointed to 
the Review Team. The current slate of applicants can be viewed at 
https://community.icann.org/x/xRqsAw. At the Council’s 1 December meeting, 
Susan Kawaguchi and Ed Morris confirmed that they were working on a proposed 
set of criteria and a uniform process for selection of GNSO representatives to 
all future Review Teams. The draft document 
(https://gnso.icann.org/en/drafts/gnso-appointments-procedure-13dec16-en.pdf) 
was circulated to the Council on 13 December 2016. Here the Council will 
discuss the proposal, and confirm its deadline for selecting the GNSO’s 
representatives on the SSR-RT-2 using the new, agreed criteria and process.

7.1 – Status summary (Susan Kawaguchi / Ed Morris)

7.2 – Council discussion

7.3 – Next steps



Item 8: COUNCIL DISCUSSION – Planning for ICANN58 (15 minutes)

At its Wrap Up Session at ICANN57 in Hyderabad, the Council discussed the need 
to start planning early for ICANN58. It also agreed that confirming certain 
sessions (including joint meetings with other SO/ACs and the ICANN Board) as 
fixed in the overall meeting schedule would be helpful for scheduling purposes, 
as would facilitating better coordination between and with individual 
Stakeholder Groups and Constituencies, and ensuring that sufficient time is 
given over to policy development work. To assist in the Council’s 
deliberations, staff compiled all GNSO Council input received on the ICANN58 
Council Planning Survey: 
https://gnso.icann.org/en/drafts/icann58-council-planning-survey-30nov16-en.pdf.
 At the Council’s 1 December meeting, the Council Chairs provided an update on 
the latest SO/AC leadership call where planning for ICANN58 was discussed. The 
Council agreed that it would be helpful to create a draft GNSO Block Schedule, 
to be shared with the other SO/AC leaders ahead of the next SO/AC leadership 
call. The Council also noted that, with several important Policy Development 
Processes (PDPs) ongoing, it will be important to ensure that ICANN58 
scheduling take into account those PDP Working Groups that will need face to 
face meeting time.

Here the Council will continue its discussion of scheduling priorities for the 
GNSO as well as next steps.

8.1 – Status summary (GNSO Council leadership)

8.2 – Council discussion

8.3 – Next steps



Item 9: ANY OTHER BUSINESS (10 minutes)

9.1 – Hold on request of SO/AC Support Team Leader



Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:

a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.

b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex 
A[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_en_about_governance_bylaws-23AnnexA&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=6qYeakEV77hP5ukN3QtuJnVBlWJAK4tFqiH0uErMfvE&e=>):
 requires an affirmative vote of more than one-third (1/3) of each House or 
more than two-thirds (2/3) of one House.

c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.

d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.

e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.

f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.

g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.

h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.

i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,

j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.

k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.

l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."



Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_council_gnso-2Doperating-2Dprocedures-2D22sep11-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=jAo-z5qhcfq-MJtldm4uEeMDsiYMIiA06sgcu-FMbr8&e=>)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)

Reference (Coordinated Universal Time) 12:00 UTC
Local time between October and March Winter in the NORTHERN hemisphere
----------------------------------------------------------------------------
California, USA (PST) UTC-8 +0DST 04:00
San José, Costa Rica UTC--6 +0DST 06:00
Iowa City, USA (CST) UTC--6 +0DST 06:00
New York/Washington DC, USA (EST) UTC-5 +0DST 07:00
Buenos Aires, Argentina (ART) UTC-3+0DST 09:00
Rio de Janiero, Brazil (BRST) UTC-2 +0DST 10:00
London, United Kingdom (GMT) UTC+0DST 12:00
Bonn, Germany (CET) UTC+1+0DST 13:00
Cairo, Egypt, (EET) UTC+2 +0DST 14:00
Istanbul, Turkey (TRT) UTC+3+0DST 15:00
Singapore (SGT) UTC +8 +0DST 20:00
Tokyo, Japan (JST) UTC+9+0DST 21:00
Sydney/Hobart, Australia (AEDT) UTC+11+0DST 23:00
----------------------------------------------------------------------------
DST starts/ends on last Sunday of March 2017, 2:00 or 3:00 local time (with 
exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com

http://tinyurl.com/jmry4q4


Please let me know if you have any questions.
Thank you very much
Kind regards,

Nathalie

--

Nathalie Peregrine
Specialist, SOAC Support (GNSO)
Internet Corporation for Assigned Names and Numbers (ICANN)
Email: nathalie.peregrine@xxxxxxxxx <nathalie.peregrine@xxxxxxxxx>
Skype: nathalie.peregrine.icann

Find out more about the GNSO by taking our interactive 
courses<learn.icann.org/courses/gnso> and visiting the GNSO Newcomer 
pages[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DgMF-g&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=0F24KQdJH8MQtPippuML918cmlW64U_SPwU1QSWT0fI&s=jlcWz8rgf9RdoGBFSkjd3ZROfBoD92D2Vy18BOSkzXg&e=>