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[council] Proposed agenda GNSO Council Meeting on 19 November 2015 at 15:00 UTC
- To: "GNSO Council List (council@xxxxxxxxxxxxxx)" <council@xxxxxxxxxxxxxx>
- Subject: [council] Proposed agenda GNSO Council Meeting on 19 November 2015 at 15:00 UTC
- From: Glen de Saint Géry <Glen@xxxxxxxxx>
- Date: Fri, 13 Nov 2015 20:03:41 +0000
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- Thread-topic: Proposed agenda GNSO Council Meeting on 19 November 2015 at 15:00 UTC
Dear Councillors,
Please find the proposed agenda for the GNSO Council Meeting on 19 November
2015 at 15:00 UTC. Please remember this meeting will be longer than the usual
two hours estimated at two hours thirty minutes (2.30)
The agenda is also posted on the Wiki where you will always find the latest
updates
https://community.icann.org/display/gnsocouncilmeetings/Agenda+19+November+2015
as well as the motions at
https://community.icann.org/display/gnsocouncilmeetings/Motions+19+November+2015
and it is posted as well on the website at:
http://gnso.icann.org/en/meetings/agenda-council-19nov15-en.htm
This agenda was established according to the GNSO Council Operating
Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf>
approved and updated on 24 June 2015.
For convenience:
· An excerpt of the ICANN Bylaws defining the voting thresholds is
provided in Appendix 1 at the end of this agenda.
· An excerpt from the Council Operating Procedures defining the absentee
voting procedures is provided in Appendix 2 at the end of this agenda.
Coordinated Universal Time: 15:00 UTC
http://tinyurl.com/oobnrtf
07:00 Los Angeles; 10:00 Washington;15:00 London; 17:00 Istanbul; 23:00 Perth
GNSO Council Meeting Audio Cast
To join the event click on the link:
http://stream.icann.org:8000/gnso.m3u
Councilors should notify the GNSO Secretariat in advance if they will no able
to attend and/or need a dial out call.
___________________________________________
Item 1: Administrative matters (5 minutes)
1.1 - Roll call
1.2 - Updates to Statements of Interest
1.3 - Review/amend agenda.
1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:
Minutes of the GNSO Council meetings of 24 June, 23 July 2015 and 24 September
and 21 October will be posted as approved on xxxxxx 2015
Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics,
to include review of Projects
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
Item 3: Consent agenda (0 minutes)
Item 4: VOTE ON MOTION - Adoption of the Charter for PDP Working Group on Next
Generation gTLD Registration Directory Services (RDS) to Replace WHOIS (15
minutes)
In November 2012 the ICANN Board
requested<https://www.icann.org/resources/board-material/resolutions-2012-11-08-en#1.a>
an Issue Report on the purpose of collecting and maintaining gTLD registration
data, and on solutions to improve accuracy and access to gTLD registration
data, as part of a Board-initiated GNSO Policy Development Process (PDP).
Concurrently, the Board directed the launch of a new effort to redefine the
purpose of collecting, maintaining and providing access to gTLD registration
data, and to consider safeguards for protecting data, as a foundation for new
gTLD policy and contractual negotiations, as appropriate. In June 2014 the
Expert Working Group convened as a result of the Board resolution published its
Final
Report<https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf>.
In April 2015 a group comprising Board and GNSO Council members finalized a
proposed Process
Framework<https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2>
to guide the work of the PDP. In July 2015 an updated Preliminary Issue Report
was published at the Board's request for public comment, following which a
Final Issue Report taking into account public comments received was prepared
and submitted to the GNSO Council on 7 October 2015 (see
http://<http://whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf>whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf<http://whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf>).
At its October meeting in Dublin, the Council agreed to defer voting on
chartering the Working Group for this PDP till its next meeting. Here the
Council will review and vote on a revised motion to approve the
charter<http://gnso.icann.org/en/drafts/whois-ng-gtld-rds-charter-07oct15-en.pdf>
for the Working Group to be formed to conduct this Board-initiated PDP.
4.1 - Presentation of the
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+19+November+2015>
(Susan Kawaguchi)
4.2 - Discussion
4.3 - Council vote (voting threshold: an affirmative vote of more than
one-third (1/3) of each House or more than two-thirds (2/3) of one House)
Item 5: VOTE ON MOTION - New Referral Request to the Standing Committee for
GNSO Improvements Implementation (10 minutes)
The GNSO Council identified a number of procedural issues during the most
recent round of elections for the GNSO Chair. These arise mainly from the fact
that the GNSO Operating Procedures do not currently contain express provisions
for an election timetable and a method for prescribing the specific terms to be
served by the Chair and Vice-Chairs. The Procedures also do not seem to permit
new incoming Council members to stand for the Chair position. Here the Council
will discuss and vote on whether to refer these matters to the GNSO's Standing
Committee for GNSO Improvements Implementation (SCI), and the scope of such a
referral request<http://tinyurl.com/peqmrqd>.
5.1 - Presentation of the motion<https://community.icann.org/x/tYkQAw>
(Wolf-Ulrich Knoben)
5.2 - Discussion
5.3 - Council vote (voting threshold: simple majority)
Item 6: VOTE ON MOTION - Adoption of GNSO Review of the GAC Dublin Communique
(15 mins)
Following discussions at the Council level in late 2014 to develop a means for
the GNSO to provide input to the ICANN Board regarding gTLD policy matters
highlighted in a GAC Communique, a template framework to review each GAC
Communique was created by a group of Council volunteers assisted by ICANN
staff. The Council agreed that while it would review carefully each GAC
Communique issued at an ICANN meeting, it would not always provide input to the
Board unless it also agreed that such feedback was either necessary or
desirable, on a case-by-case basis. The first GNSO Review of a GAC Communique
was of the GAC's Communique from ICANN53 in Buenos Aires. That Review document
was sent<http://gnso.icann.org/en/drafts/review-gac-communique-08jul15-en.pdf>
to the ICANN Board in July 2015 and
acknowledged<http://gnso.icann.org/en/correspondence/crocker-to-robinson-21oct15-en.pdf>
by the Board in October. Here the Council will review a
draft<http://gnso.icann.org/en/drafts/review-gac-communique-10nov15-en.pdf> of
a possible review document to be sent to the Board in response to the GAC's
Dublin
Communique<https://gacweb.icann.org/download/attachments/27132037/GAC%20Dublin%2054%20Communique.pdf?version=1&modificationDate=1445470409191&api=v2>.
6.1 - Presentation of the motion<https://community.icann.org/x/tYkQAw>
(Stephanie Perrin)
6.2 - Discussion
6.3 - Council vote (voting threshold: simple majority)
Item 7: DISCUSSION OF COUNCIL ACTION - Cross-Community Working Group on
Enhancing ICANN Accountability (25 minutes)
In the course of discussions over the IANA stewardship transition, the
community had raised concerns about ICANN's accountability, given ICANN's
historical contractual relationship with the United States government. The
community discussions indicated that existing ICANN accountability mechanisms
do not yet meet some stakeholders' expectations. Considering that the US
Government (through the NTIA) has stressed that it expects community consensus
on the transition, this gap between the current situation and stakeholder
expectations needed to be addressed. This resulted in the
creation<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en.pdf>
of a Cross Community Working Group on Enhancing ICANN Accountability
(CCWG-Accountability<https://community.icann.org/x/ogDxAg>) of which the GNSO
is a chartering organization.
In May 2015, the CCWG-Accountability
published<https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-2015-05-04-en>
some initial proposals surrounding its work on Work Stream 1 (meant to align
with the timing of the IANA stewardship transition) for public comment. In
August, the CCWG-Accountability
published<https://www.icann.org/public-comments/ccwg-accountability-2015-08-03-en>
its Second Draft Proposal for public comment. This second proposal included
significant changes to the initial document, arising from feedback received in
the first public comment period. Following community input, including from the
ICANN Board, and discussions at several sessions during ICANN54, the
CCWG-Accountability has made further adjustments to its draft recommendations.
As a result, a third public comment period will be held in November, with the
aim to submit a report to all the Chartering Organizations for adoption in
January 2016.
At ICANN54, the IANA Stewardship Transition Coordination Group (ICG) - the
community group that was formed to consolidate the various proposals relating
to the IANA stewardship transition submitted by the Internet communities
affected by the issue - announced that it had completed its task. However,
before the ICG can send the consolidated proposal to the National
Telecommunications and Information Administration via the ICANN Board, it will
first have to confirm with the Cross Community Working Group to Develop an IANA
Stewardship Transition Proposal on Naming Related Functions
(CWG-Stewardship<https://community.icann.org/display/gnsocwgdtstwrdshp/CWG+to+Develop+an+IANA+Stewardship+Transition+Proposal+on+Naming+Related+Functions>)
that its accountability requirements have been met by Work Stream 1
recommendations currently being finalized by the CCWG-Accountability. The
CCWG-Accountability therefore hopes that completion and timely approval of its
Work Stream 1 recommendations by all its Chartering Organizations will mean
minimal disruption of the IANA stewardship transition timeline.
Here the Council will receive an update on the progress of the
CCWG-Accountability, and determine how best to ensure that its comments, as
well as input from its Stakeholder Groups and Constituencies, are submitted and
considered in a coordinated and timely fashion.
7.1 - Update (Thomas Rickert)
7.2 - Discussion
7.3 - Next steps
Item 8: COUNCIL ACTION - GNSO Candidates for ICANN's Competition, Consumer
Trust and Consumer Choice Review Team (15 minutes)
As part of its Affirmation of
Commitments<https://www.icann.org/en/about/agreements/aoc/affirmation-of-commitments-30sep09-en.htm>
with the United States government, ICANN is committed to conducting periodic
community-led reviews of four key objectives, one of which is the promotion of
competition, consumer trust and consumer choice. This review team is currently
being formed, to "examine the extent to which the introduction or expansion of
gTLDs has promoted competition, consumer trust and consumer choice, as well as
effectiveness of (a) the application and evaluation process, and (b) safeguards
put in place to mitigate issues involved in the introduction or expansion." The
Call for
Volunteers<https://www.icann.org/resources/pages/call-volunteers-cct-rt-2015-10-01-en>
to serve as a Review Team member representing a particular ICANN Supporting
Organization or Advisory Committee closes on 13 November. SO/ACs are expected
to confirm their endorsements of their representatives by 13 December,
following which the ICANN CEO and the GAC Chair will select the members of the
Review Team, which is expected to begin its work in January 2016. Here the
Council will discuss which of the volunteers who have indicated a wish to
represent the GNSO to endorse.
8.1 - Presentation of the candidate list (Volker Greimann)
8.2 - Discussion
8.3 - Council decision and next steps
Item 9: UPDATE - Issue Report for a Potential PDP on New gTLDs Subsequent
Procedures (10 minutes)
In June 2015, the GNSO Council had requested an Issue Report to analyze
subjects that may lead to changes or adjustments for subsequent New gTLD
procedures, including any modifications that may be needed to the GNSO's policy
principles and recommendations from its 2007 Final Report on the Introduction
of New Generic Top Level
Domains<http://gnso.icann.org/en/issues/new-gtlds/pdp-dec05-fr-parta-08aug07.htm>.
Preparation of the Preliminary Issue Report was based on a set of deliverables
from the GNSO's New gTLD Subsequent Procedures Discussion
Group<http://gnso.icann.org/en/group-activities/inactive/2015/non-pdp-new-gtld>
(DG) as the basis for analysis. The Preliminary Issue
Report<http://gnso.icann.org/en/issues/new-gtlds/subsequent-procedures-prelim-issue-31aug15-en.pdf>
was published for public comment on 31 August 2015, with the comment period
closing on 30 October as a result of a request by the GNSO Council to extend
the usual 40-day comment period. Here the Council will receive an update from
ICANN staff on the expected timeline and next steps following the close of the
public comment period.
9.1 - Update (Steve Chan)
9.2 - Discussion
9.3 - Next steps
Item 10: BRIEFING - Ensuring Attendee Security at ICANN Meetings (15 minutes)
At its meeting in Dublin the GNSO Council had expressed an interest in getting
early information about security arrangements for forthcoming ICANN meetings,
starting with the next meeting scheduled for Marrakech. The intention is to
make this briefing a standard agenda item for all future ICANN Public Meetings,
so that the community will have up to date information regarding the security
arrangements ICANN is making for each Public Meeting.
10.1 - Informational briefing (Nick Tomasso / Geoff Bickers / Chris Clark)
10.2 - Discussion / Q&A
Item 11: QUESTION & ANSWER SESSION - GNSO Chair Elections (30 minutes)
Following the close of the second nomination period on 5 November, one
nomination for GNSO Chair for the term AGM 2015-AGM 2016 was received from the
Contracted Parties House. The Non-Contracted Parties House has since confirmed
that it will not be nominating a candidate for Chair. Here the Council will
have a chance to ask questions of the sole candidate, Mr James Bladel, prior to
the distribution of the ballots on 20 November. Balloting will close on 23
November, with results to be announced on 24 November.
11.1 - Introduction of candidate (James Bladel)
11.2 - Q&A
11.3 - Next steps (Marika Konings /Glen de St Gery)
Item 12: Any Other Business (5 Minutes)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO
Operating Procedures, the default threshold to pass a GNSO Council motion or
other voting action requires a simple majority vote of each House. The voting
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative
vote of more than one-third (1/3) of each House or more than two-thirds (2/3)
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved
under d. or e. above, the GNSO Council may approve an amendment to the Charter
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final
Report, the GNSO Council may terminate a PDP only for significant cause, upon a
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an
affirmative vote of a majority of each House and further requires that one GNSO
Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting
Parties: where an ICANN contract provision specifies that "a two-thirds vote of
the council" demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the
ICANN Board, an Approved PDP Recommendation may be modified or amended by the
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council
members of each House, or (b) three-fourths (3/4) of one House and a majority
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced
time limit, which shall be 72 hours from the meeting's adjournment. In
exceptional circumstances, announced at the time of the vote, the Chair may
reduce this time to 24 hours or extend the time to 7 calendar days, provided
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes
according to these procedures and will provide reasonable means for
transmitting and authenticating absentee ballots, which could include voting by
telephone, e- mail, web-based interface, or other technologies as may become
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a
quorum for the meeting in which the vote is initiated.)
Reference (Coordinated Universal Time) UTC 15:00
Local time between March and October, Summer in the NORTHERN hemisphere
----------------------------------------------------------------------------
California, USA
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>)
UTC-7+1DST 07:00
San José, Costa Rica UTC-6+0DST 09:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-6+0DST
09:00
New York/Washington DC, USA (EST) UTC-5+0DST 10:00
Buenos Aires, Argentina
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>)
UTC-3+0DST 12:00
Rio de Janiero, Brazil (BRST) UTC-2+0DST 13:00
London, United Kingdom (BST) UTC+0DST 15:00
Bonn, Germany (CET) UTC+1+0DST 16:00
Cairo, Egypt, (EET) UTC+2+0DST 17:00
Istanbul, Turkey (EEST) UTC+3+0DST 17:00
Perth, Australia
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>)
UTC+8+1DST 23:00
Singapore (SGT) UTC +8 23:00
Sydney/Hobart, Australia (AEDT) UTC+11+0DST 02:00
----------------------------------------------------------------------------
DST starts/ends on last Sunday of October 2015, 2:00 or 3:00 local time (with
exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com<http://www.timeanddate.com/>
http://tinyurl.com/oobnrtf
Please let me know if you have any questions.
Thank you
Kind regards,
Glen
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>
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