RE: [council] Proposed GNSO Council Agenda for 4 September 2014 at 15:00 UTC

[Thomas Rickert <rickert@xxxxxxxxxxx>]

Jonathan,  all, 
I am comfortable with moving forward without a Q&A with Mason. 

Best, 
Thomas 

On 2. September 2014 23:55:45 MESZ, Jonathan Robinson <jrobinson@xxxxxxxxxxxx> 
wrote:
>All,
>
> 
>
>Regarding 
>
> 
>
>Item 5: MOTION – To appoint a GNSO liaison to the GAC
>
> 
>
>The proposed appointee, (former GNSO Councillor and VC) Mason Cole, has
>offered to make himself available for questions or input.
>
> 
>
>This seems like a good offer from Mason but I am not sure it is
>absolutely
>necessary.  What do others feel, would you like the opportunity to hear
>from
>and directly ask Mason any questions?
>
> 
>
>Please let me know so I can inform Mason as to whether or not we would
>like
>to take him up on his offer.
>
> 
>
>Thanks,
>
> 
>
> 
>
>Jonathan
>
> 
>
>From: Glen de Saint Géry [mailto:Glen@xxxxxxxxx] 
>Sent: 26 August 2014 16:32
>To: Council GNSO
>Subject: [council] Proposed GNSO Council Agenda for 4 September 2014 at
>15:00 UTC
>
> 
>
>Dear Councillors,
>
>Please find the Proposed GNSO Council Agenda for 4 September 2014 at
>15:00
>UTC.
>
>This agenda was established according to the GNSO Council Operating
>Procedures approved 13 September 2012 for the GNSO Council and updated.
>< <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf>
>http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
>For convenience:
>
>*      An excerpt of the ICANN Bylaws defining the voting thresholds is
>provided in Appendix 1 at the end of this agenda.
>*      An excerpt from the Council Operating Procedures defining the
>absentee voting procedures is provided in Appendix 2 at the end of this
>agenda.
>
>Meeting Times 15:00 UTC: 
>http://tinyurl.com/k5lubtm
>
>Coordinated Universal Time 15:00 UTC
>08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Brussels;
>23:00
>Perth
>
>Dial-in numbers will be sent individually to Council members.
>Councillors
>should notify the GNSO Secretariat in advance if a dial out call is
>needed.
>
>GNSO Council meeting audiocast
> <http://stream.icann.org:8000/gnso.m3u>
>http://stream.icann.org:8000/gnso.m3u
>
>Item 1: Administrative matters (5 mins)
>
>1.1 Roll Call
>1.2 Statement of interest updates
>1.3 Review/amend agenda
>1.4. Note the status of minutes for the previous Council meeting per
>the
>GNSO Operating Procedures:
>
>Minutes of the GNSO Council meeting 25 June 2014
><http://gnso.icann.org/mailing-lists/archives/council/msg16567.html>
>,and 24
>July 2014
><http://gnso.icann.org/mailing-lists/archives/council/msg16568.html> 
>will
>be posted as approved on 3 September 2014
>
>Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
>
>Review focus areas and provide updates on specific key themes / topics
>
>Include review of  <http://gnso.icann.org/meetings/projects-list.pdf>
>Projects List and
><https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
>Action List.
>
>Comments or questions arising.
>
>
>
>
>Item 3: Consent agenda (5 mins)
>
>3.1 - Uniformity of Reporting and the ICANN Contractual Compliance
>three-year plan. 
>
>A MOTION
><https://community.icann.org/display/gnsocouncilmeetings/Motions+04+Septembe
>r+2014>  to :
>
>1.      Thank ICANN Contractual Compliance for its presentation of
>their
>three-year plan and continued collaboration with the GNSO in future
>policy
>development efforts 
>
>AND
>
>
>
>
>2.      Consider the issues identified in the Uniformity of Reporting
>Final
>Issue Report to have been addressed and to consider the issue closed.
>
>3.2 - The Council confirms the Co-Chairs for the Working Group on
>Curative
>Rights Protections for IGO/INGOs (IGO-INGO-CRP), namely Philip Corwin
>and
>Petter Rindforth.
>
>Item 4: MOTION – A proposed modification of the GNSO's consensus
>recommendations relating to IGO acronyms and Red Cross identifiers (20
>mins)
>
>On 10 November 2013 the PDP Working Group (IGO-INGO PDP WG) delivered
>its
><http://gnso.icann.org/en/issues/igo-ingo-final-10nov13-en.pdf> Final
>Report
>to the GNSO Council that included twenty-five consensus recommendations
>of
>the WG. On 20 November 2013 the GNSO Council unanimously
><http://gnso.icann.org/en/council/resolutions#20131120-2> adopted all
>twenty-five consensus recommendations of the IGO-INGO PDP WG and
>forwarded
>them to the ICANN Board in January 2014 with a recommendation for their
>adoption.
>
>On 30 April 2014 the Board
><https://www.icann.org/resources/board-material/resolutions-2014-04-30-en>
>resolved to adopt those of the GNSO's recommendations that are not
>inconsistent with GAC advice, and to facilitate dialogue between the
>affected parties in order to reconcile the remaining differences, as
>further
>detailed in
><https://www.icann.org/en/groups/board/documents/resolutions-annex-a-30apr14
>-en.pdf> Annex A and
><https://www.icann.org/en/groups/board/documents/resolutions-annex-b-30apr14
>-en.pdf> Annex B of the Board's resolution. The GNSO's recommendations
>and
>GAC advice are largely consistent except in relation to the duration
>and
>mechanism of protection for IGO acronyms and the full names and
>acronyms of
>189 Red Cross national societies and the international Red Cross and
>Red
>Crescent movement, for which the GNSO had
><http://gnso.icann.org/en/council/resolutions#20131120-2> recommended a
>90-day period of protection by way of a claim notification service
>utilising
>the Trademark Clearinghouse (TMCH).
>
>On 16 June 2014 the NGPC
><http://gnso.icann.org/en/correspondence/chalaby-to-robinson-16jun14-en.pdf>
>sent a letter to the GNSO Council requesting that the GNSO consider
>modifying its recommendations relating to the duration and mechanism of
>protection for IGO acronyms and national society names of the Red
>Cross.
>This modification to be in accordance with and as envisaged by Section
>16 of
>the GNSO's
><http://gnso.icann.org/council/annex-2-pdp-manual-13jun13-en.pdf> PDP
>Manual.
>
>On 24 July 2014, the Chair of the NGPC followed up with a note to the
>Chair
>of the GNSO Council and offered to provide a written or oral briefing
>to
>provide greater clarity on the GAC’s advice and expectations with
>respect
>to protections of IGO-INGO Identifiers. Such briefing will now be
>provided
>as part of this meeting.
>
>4.1 – Receive the briefing (Chris Disspain)
>4.2 – Present the motion
><https://community.icann.org/display/gnsocouncilmeetings/Motions+04+Septembe
>r+2014>  (Thomas Rickert / Mary Wong)
>4.3 – Discussion
>4.4 – Vote (Threshold: simple majority)
>
>Item 5: MOTION – To appoint a GNSO liaison to the GAC (10 mins)
>
>The call for applications
><http://gnso.icann.org/mailing-lists/archives/council/msg16435.html> 
>for
>the GNSO Liaison to GAC was circulated and a deadline for applications
>was
>set for the 31 July 2014. 
>
> 
>
>The three evaluators (GNSO Council Chair and Vice Chairs) carefully and
>thoroughly evaluated each application against the specified criteria.
>Following this process, the application submitted by Mason Cole was
>selected
>to be put forward to the GNSO Council for the position of GNSO Liaison
>to
>the GAC. 
>
>Here the council will consider motion 5
><https://community.icann.org/display/gnsocouncilmeetings/Motions+04+Septembe
>r+2014>  to appoint Mason Cole as the GNSO Liaison to the GAC with
>immediate
>effect such that he can be well informed and up to speed in order to
>participate effectively as soon as possible and, in particular, at
>ICANN 51.
>
>
>Unless terminated earlier according to the processes agreed or extended
>by a
>new motion of the Council, the term of the Liaison will run for the
>course
>of the current financial year, FY 2015 (ending 30 June 2015).
>
>5.1 – Motion
><https://community.icann.org/display/gnsocouncilmeetings/Motions+04+Septembe
>r+2014>  (David Cake)
>5.2 – Discussion
>5.3 – Vote (simple majority)
>
>Item 6: MOTION – Adoption of the charter
><http://gnso.icann.org/en/drafts/iana-stewardship-naming-function-charter-14
>aug14-en.pdf>  for a cross community working group to develop a
>transition
>proposal for IANA stewardship on naming related functions (15 mins)
>
>Following the distribution of an invitation to participate
><https://www.icann.org/resources/pages/process-next-steps-2014-06-06-en>
>, a
>drafting team (DT) was formed with participants from the ccNSO, GNSO,
>SSAC
>and ALAC to develop a charter for a Cross Community Working Group to
>Develop
>an IANA Stewardship Transition Proposal on Naming Related Functions.
>
>A drafting team was formed and has worked efficiently to produce a
>charter.
>The charter
><http://gnso.icann.org/en/drafts/iana-stewardship-naming-function-charter-14
>aug14-en.pdf>  is now being sent out to the supporting organisations
>for
>support.
>
>Here the Council will take the opportunity to review, discuss and vote
>on
>the adoption of the Charter.
>
>6.1 – Motion
><https://community.icann.org/display/gnsocouncilmeetings/Motions+04+Septembe
>r+2014>  (Avri Doria)
>6.2 – Discussion
>6.3 – Vote (simple majority)
>6.4 – Next steps
>
>
>
>
>Item 7: DISCUSSION – The report of the ICANN Board Working Group on the
>Nominating Committee (10 mins)
>
>The Board Working Group on Nominating Committee (BWG‐NomCom) is charged
>with performing the review called for in Recommendation 10 of the
>Nominating
>Committee Review Finalization Working Group, addressing issues of the
>size
>and composition of the Nominating Committee, as well as the related
>issues
>of NomCom’s recruitment and selection functions.
>
> 
>
>The Board Working Group on Nominating Committee has recently published
>its
>report <https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>
>.
>
>Here the Council will take the opportunity to discuss the report and
>consider what if any action to take.
>
>7.1 – Discussion
>7.2 – Next steps
>
>Item 8: DISCUSSION – The draft charter from for a cross community
>working
>group on internet governance (10 mins)
>
>A drafting team was formed and has worked to produce a charter. The
>charter
><http://gnso.icann.org/mailing-lists/archives/council/msg16549.html> 
>has
>been previously sent out to organisations for discussion and comment,
>including the GNSO Council.
>
>Here the Council will take the opportunity to discuss the charter and
>consider the appropriate next steps.
>
>8.1 – Discussion
>8.2 – Next steps
>
>Item 9: UPDATE – On the work of the GNSO Review Working Party (10 mins)
>
>As part of a periodic review process that is built into the ICANN
>model,
>work on the ICANN Board initiated reviews of the GNSO (and the GNSO
>Council
>and related functions) has commenced. The objective of the Review is to
>examine the organizational effectiveness of the GNSO, including its
>components (GNSO Council, GNSO Working Groups, GNSO Stakeholder Groups
>and
>Constituencies). The review is to be tightly scoped based on objective
>and
>quantifiable criteria provided to an independent examiner. 
>
>The GNSO Review Working Party has been assembled to:
>
>*      Act as a liaison between the GNSO, the independent examiner and the
>SIC,
>*      Provide input on review criteria and the 360 Assessment,
>*      Coordinate interviews and objectively supply clarification and
>responses to the draft findings and recommendations.
>
>The SIC envisages that once a final report is issued and the Board
>takes
>action on it, as appropriate, the GNSO Review Working Party will also
>coordinate with the GNSO community to prepare an Implementation Plan
>and
>champion implementation of improvement activities.
>
>9.1 – Update (Jennifer Wolfe)
>9.2 – Discussion
>9.3 – Next steps
>
>Item 10: Procedure to elect the GNSO Council Chair (10 mins)
>
>We have previously used an election procedure. Here we will review a
>current
>version
><http://gnso.icann.org/en/drafts/gnso-council-chair-election-26aug14-en.pdf>
>of the same procedure with a view to approving it for use in the run up
>to
>and during the course of the 2014 ICANN Annual Meeting in Los Angeles.
>
>10.1 Presentation of procedure
><http://gnso.icann.org/en/drafts/gnso-council-chair-election-26aug14-en.pdf>
>(Jonathan Robinson)
>10.2 Discussion
>10.3 Call to approve the procedure
>
>Item 11: UPDATE & DISCUSSION – Planning for LA (10 mins)
>
>Making the most out of the face-to-face meeting time available at the
>ICANN
>Meeting in LA will take planning and preparation work. The Council has
>output from the  <https://www.surveymonkey.com/s/QMQJY7Z> survey of the
>ICANN 50 meeting in London. 
>
>Here the Council has the opportunity to feed into plans and provide
>input
>based on past experience.  Included in this item will be the
>opportunity to
>shape the approach to and substance of the Council's proposed meetings
>with
>other groups such as the ccNSO, the GAC and the ICANN board.
>
>Please Note: The LA Meeting is an ICANN annual meeting and so will
>include
>the GNSO Council development session on the second Friday i.e. Friday
>17
>October 2014. This is a day and evening session focused on the
>successful
>and productive functioning of the Council for the period Annual Meeting
>2014
>to Annual Meeting 2015.
>
>11.1 – Update (David Cake & Jonathan Robinson)
>11.2 – Discussion
>11.3 – Next steps
>
>Item 12: Any Other Business (5 mins)
>
> 
>
>Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X,
>Section
>3)
>9. Except as otherwise specified in these Bylaws, Annex A hereto, or
>the
>GNSO Operating Procedures, the default threshold to pass a GNSO Council
>motion or other voting action requires a simple majority vote of each
>House.
>The voting thresholds described below shall apply to the following GNSO
>actions:
>
>a. Create an Issues Report: requires an affirmative vote of more than
>one-fourth (1/4) vote of each House or majority of one House.
>
>b. Initiate a Policy Development Process ("PDP") Within Scope (as
>described
>in  <http://www.icann.org/en/about/governance/bylaws#AnnexA> Annex A):
>requires an affirmative vote of more than one-third (1/3) of each House
>or
>more than two-thirds (2/3) of one House.
>
>c. Initiate a PDP Not Within Scope: requires an affirmative vote of
>GNSO
>Supermajority.
>
>d. Approve a PDP Team Charter for a PDP Within Scope: requires an
>affirmative vote of more than one-third (1/3) of each House or more
>than
>two-thirds (2/3) of one House.
>
>e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
>affirmative vote of a GNSO Supermajority.
>
>f. Changes to an Approved PDP Team Charter: For any PDP Team Charter
>approved under d. or e. above, the GNSO Council may approve an
>amendment to
>the Charter through a simple majority vote of each House.
>
>g. Terminate a PDP: Once initiated, and prior to the publication of a
>Final
>Report, the GNSO Council may terminate a PDP only for significant
>cause,
>upon a motion that passes with a GNSO Supermajority Vote in favor of
>termination.
>
>h. Approve a PDP Recommendation Without a GNSO Supermajority: requires
>an
>affirmative vote of a majority of each House and further requires that
>one
>GNSO Council member representative of at least 3 of the 4 Stakeholder
>Groups
>supports the Recommendation.
>
>i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
>affirmative vote of a GNSO Supermajority,
>
>j. Approve a PDP Recommendation Imposing New Obligations on Certain
>Contracting Parties: where an ICANN contract provision specifies that
>"a
>two-thirds vote of the council" demonstrates the presence of a
>consensus,
>the GNSO Supermajority vote threshold will have to be met or exceeded.
>
>k. Modification of Approved PDP Recommendation: Prior to Final Approval
>by
>the ICANN Board, an Approved PDP Recommendation may be modified or
>amended
>by the GNSO Council with a GNSO Supermajority vote.
>
>l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the
>Council
>members of each House, or (b) three-fourths (3/4) of one House and a
>majority of the other House."
>
>Appendix 2: Absentee Voting Procedures (
><http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>
>GNSO Operating Procedures 4.4)
>4.4.1 Applicability
>Absentee voting is permitted for the following limited number of
>Council
>motions or measures.
>a. Initiate a Policy Development Process (PDP);
>b. Approve a PDP recommendation;
>c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN
>Bylaws;
>d. Fill a Council position open for election.
>
>4.4.2 Absentee ballots, when permitted, must be submitted within the
>announced time limit, which shall be 72 hours from the meeting's
>adjournment. In exceptional circumstances, announced at the time of the
>vote, the Chair may reduce this time to 24 hours or extend the time to
>7
>calendar days, provided such amendment is verbally confirmed by all
>Vice-Chairs present.
>
>4.4.3 The GNSO Secretariat will administer, record, and tabulate
>absentee
>votes according to these procedures and will provide reasonable means
>for
>transmitting and authenticating absentee ballots, which could include
>voting
>by telephone, e- mail, web-based interface, or other technologies as
>may
>become available.
>4.4.4 Absentee balloting does not affect quorum requirements. (There
>must be
>a quorum for the meeting in which the vote is initiated.)
>----------------------------------------------------------------------------
>Local time between March and October, Summer in the NORTHERN hemisphere
>----------------------------------------------------------------------------
>Reference (Coordinated Universal Time) UTC 15:00
>----------------------------------------------------------------------------
>California, USA (
><http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>
>PDT) UTC-7+1DST 08:00
>Iowa City, USA ( <http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00> CDT)
>UTC-5+1DST 10:00
>New York/Washington DC, USA (EST) UTC-4+1DST 11:00
>Rio de Janiero, Brazil (BRST) UTC-2+1DST 12:00
>Montevideo, Uruguay (
><http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>
>UYST) UTC-2+1DST 12:00
>Buenos Aires, Argentina (
><http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>
>ART) UTC-3+0DST 12:00
>London, United Kingdom (BST) UTC+0DST 16:00
>Bonn, Germany (CET) UTC+1+0DST 17:00
>Stockholm, Sweden (CET) UTC+1+0DST 17:00
>Cairo, Egypt, (EET) UTC+2+0DST 18:00
>Istanbul, Turkey (EEST) UTC+2+0DST 18:00
>Ramat Hasharon, Israel(
><http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.
>html> IDT) UTC+3+0DST 18:00
>Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 
>Perth, Australia (
><http://timeanddate.com/library/abbreviations/timezones/au/wst.html>
>WST)
>UTC+8+0DST 23:00 
>----------------------------------------------------------------------------
>DST starts/ends on last Sunday of October 2014, 2:00 or 3:00 local time
>(with exceptions)
>----------------------------------------------------------------------
>For other places see  <http://www.timeanddate.com>
>http://www.timeanddate.com
>http://tinyurl.com/k5lubtm 
>
>Please let me know if you have any questions.
>
>Thank you.
>Kind regards,
>
>Glen
>
>Glen de Saint Géry
>GNSO Secretariat
>gnso.secretariat@xxxxxxxxxxxxxx
>http://gnso.icann.org <http://gnso.icann.org/> 
>
> 


-- 
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