[council] Proposed GNSO Council Agenda for 4 September 2014 at 15:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

Please find the Proposed GNSO Council Agenda for 4 September 2014 at 15:00 UTC.
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 15:00 UTC:
http://tinyurl.com/k5lubtm
Coordinated Universal Time 15:00 UTC
08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Brussels; 23:00 Perth
Dial-in numbers will be sent individually to Council members. Councillors 
should notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (5 mins)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meeting 25 June 
2014<http://gnso.icann.org/mailing-lists/archives/council/msg16567.html>,and 24 
July 2014<http://gnso.icann.org/mailing-lists/archives/council/msg16568.html> 
will be posted as approved on 3 September 2014
Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.

Item 3: Consent agenda (5 mins)

3.1 - Uniformity of Reporting and the ICANN Contractual Compliance three-year 
plan.

A 
MOTION<https://community.icann.org/display/gnsocouncilmeetings/Motions+04+September+2014>
 to :

1.     Thank ICANN Contractual Compliance for its presentation of their 
three-year plan and continued collaboration with the GNSO in future policy 
development efforts

AND


2.     Consider the issues identified in the Uniformity of Reporting Final 
Issue Report to have been addressed and to consider the issue closed.

3.2 - The Council confirms the Co-Chairs for the Working Group on Curative 
Rights Protections for IGO/INGOs (IGO-INGO-CRP), namely Philip Corwin and 
Petter Rindforth.

Item 4: MOTION ?C A proposed modification of the GNSO's consensus 
recommendations relating to IGO acronyms and Red Cross identifiers (20 mins)
On 10 November 2013 the PDP Working Group (IGO-INGO PDP WG) delivered its Final 
Report<http://gnso.icann.org/en/issues/igo-ingo-final-10nov13-en.pdf> to the 
GNSO Council that included twenty-five consensus recommendations of the WG. On 
20 November 2013 the GNSO Council unanimously 
adopted<http://gnso.icann.org/en/council/resolutions#20131120-2> all 
twenty-five consensus recommendations of the IGO-INGO PDP WG and forwarded them 
to the ICANN Board in January 2014 with a recommendation for their adoption.
On 30 April 2014 the Board 
resolved<https://www.icann.org/resources/board-material/resolutions-2014-04-30-en>
 to adopt those of the GNSO's recommendations that are not inconsistent with 
GAC advice, and to facilitate dialogue between the affected parties in order to 
reconcile the remaining differences, as further detailed in Annex 
A<https://www.icann.org/en/groups/board/documents/resolutions-annex-a-30apr14-en.pdf>
 and Annex 
B<https://www.icann.org/en/groups/board/documents/resolutions-annex-b-30apr14-en.pdf>
 of the Board's resolution. The GNSO's recommendations and GAC advice are 
largely consistent except in relation to the duration and mechanism of 
protection for IGO acronyms and the full names and acronyms of 189 Red Cross 
national societies and the international Red Cross and Red Crescent movement, 
for which the GNSO had 
recommended<http://gnso.icann.org/en/council/resolutions#20131120-2> a 90-day 
period of protection by way of a claim notification service utilising the 
Trademark Clearinghouse (TMCH).
On 16 June 2014 the NGPC 
sent<http://gnso.icann.org/en/correspondence/chalaby-to-robinson-16jun14-en.pdf>
 a letter to the GNSO Council requesting that the GNSO consider modifying its 
recommendations relating to the duration and mechanism of protection for IGO 
acronyms and national society names of the Red Cross. This modification to be 
in accordance with and as envisaged by Section 16 of the GNSO's PDP 
Manual<http://gnso.icann.org/council/annex-2-pdp-manual-13jun13-en.pdf>.
On 24 July 2014, the Chair of the NGPC followed up with a note to the Chair of 
the GNSO Council and offered to provide a written or oral briefing to provide 
greater clarity on the GAC’s advice and expectations with respect to 
protections of IGO-INGO Identifiers. Such briefing will now be provided as part 
of this meeting.
4.1 ?C Receive the briefing (Chris Disspain)
4.2 ?C Present the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+04+September+2014>
 (Thomas Rickert / Mary Wong)
4.3 ?C Discussion
4.4 ?C Vote (Threshold: simple majority)
Item 5: MOTION ?C To appoint a GNSO liaison to the GAC (10 mins)

The call for 
applications<http://gnso.icann.org/mailing-lists/archives/council/msg16435.html>
 for the GNSO Liaison to GAC was circulated and a deadline for applications was 
set for the 31 July 2014.



The three evaluators (GNSO Council Chair and Vice Chairs) carefully and 
thoroughly evaluated each application against the specified criteria. Following 
this process, the application submitted by Mason Cole was selected to be put 
forward to the GNSO Council for the position of GNSO Liaison to the GAC.
Here the council will consider motion 
5<https://community.icann.org/display/gnsocouncilmeetings/Motions+04+September+2014>
 to appoint Mason Cole as the GNSO Liaison to the GAC with immediate effect 
such that he can be well informed and up to speed in order to participate 
effectively as soon as possible and, in particular, at ICANN 51.
Unless terminated earlier according to the processes agreed or extended by a 
new motion of the Council, the term of the Liaison will run for the course of 
the current financial year, FY 2015 (ending 30 June 2015).
5.1 ?C 
Motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+04+September+2014>
 (David Cake)
5.2 ?C Discussion
5.3 ?C Vote (simple majority)
Item 6: MOTION ?C Adoption of the 
charter<http://gnso.icann.org/en/drafts/iana-stewardship-naming-function-charter-14aug14-en.pdf>
 for a cross community working group to develop a transition proposal for IANA 
stewardship on naming related functions (15 mins)
Following the distribution of an invitation to 
participate<https://www.icann.org/resources/pages/process-next-steps-2014-06-06-en>,
 a drafting team (DT) was formed with participants from the ccNSO, GNSO, SSAC 
and ALAC to develop a charter for a Cross Community Working Group to Develop an 
IANA Stewardship Transition Proposal on Naming Related Functions.
A drafting team was formed and has worked efficiently to produce a charter. The 
charter<http://gnso.icann.org/en/drafts/iana-stewardship-naming-function-charter-14aug14-en.pdf>
 is now being sent out to the supporting organisations for support.
Here the Council will take the opportunity to review, discuss and vote on the 
adoption of the Charter.
6.1 ?C 
Motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+04+September+2014>
 (Avri Doria)
6.2 ?C Discussion
6.3 ?C Vote (simple majority)
6.4 ?C Next steps

Item 7: DISCUSSION ?C The report of the ICANN Board Working Group on the 
Nominating Committee (10 mins)
The Board Working Group on Nominating Committee (BWG?\NomCom) is charged with 
performing the review called for in Recommendation 10 of the Nominating 
Committee Review Finalization Working Group, addressing issues of the size and 
composition of the Nominating Committee, as well as the related issues of 
NomCom’s recruitment and selection functions.

The Board Working Group on Nominating Committee has recently published its 
report<https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>.
Here the Council will take the opportunity to discuss the report and consider 
what if any action to take.
7.1 ?C Discussion
7.2 ?C Next steps
Item 8: DISCUSSION ?C The draft charter from for a cross community working 
group on internet governance (10 mins)
A drafting team was formed and has worked to produce a charter. The 
charter<http://gnso.icann.org/mailing-lists/archives/council/msg16549.html> has 
been previously sent out to organisations for discussion and comment, including 
the GNSO Council.
Here the Council will take the opportunity to discuss the charter and consider 
the appropriate next steps.
8.1 ?C Discussion
8.2 ?C Next steps
Item 9: UPDATE ?C On the work of the GNSO Review Working Party (10 mins)
As part of a periodic review process that is built into the ICANN model, work 
on the ICANN Board initiated reviews of the GNSO (and the GNSO Council and 
related functions) has commenced. The objective of the Review is to examine the 
organizational effectiveness of the GNSO, including its components (GNSO 
Council, GNSO Working Groups, GNSO Stakeholder Groups and Constituencies). The 
review is to be tightly scoped based on objective and quantifiable criteria 
provided to an independent examiner.
The GNSO Review Working Party has been assembled to:

  *   Act as a liaison between the GNSO, the independent examiner and the SIC,
  *   Provide input on review criteria and the 360 Assessment,
  *   Coordinate interviews and objectively supply clarification and responses 
to the draft findings and recommendations.
The SIC envisages that once a final report is issued and the Board takes action 
on it, as appropriate, the GNSO Review Working Party will also coordinate with 
the GNSO community to prepare an Implementation Plan and champion 
implementation of improvement activities.
9.1 ?C Update (Jennifer Wolfe)
9.2 ?C Discussion
9.3 ?C Next steps

Item 10: Procedure to elect the GNSO Council Chair (10 mins)

We have previously used an election procedure. Here we will review a current 
version<http://gnso.icann.org/en/drafts/gnso-council-chair-election-26aug14-en.pdf>
 of the same procedure with a view to approving it for use in the run up to and 
during the course of the 2014 ICANN Annual Meeting in Los Angeles.

10.1 Presentation of 
procedure<http://gnso.icann.org/en/drafts/gnso-council-chair-election-26aug14-en.pdf>
 (Jonathan Robinson)
10.2 Discussion
10.3 Call to approve the procedure
Item 11: UPDATE & DISCUSSION ?C Planning for LA (10 mins)
Making the most out of the face-to-face meeting time available at the ICANN 
Meeting in LA will take planning and preparation work. The Council has output 
from the survey<https://www.surveymonkey.com/s/QMQJY7Z> of the ICANN 50 meeting 
in London.
Here the Council has the opportunity to feed into plans and provide input based 
on past experience.  Included in this item will be the opportunity to shape the 
approach to and substance of the Council's proposed meetings with other groups 
such as the ccNSO, the GAC and the ICANN board.
Please Note: The LA Meeting is an ICANN annual meeting and so will include the 
GNSO Council development session on the second Friday i.e. Friday 17 October 
2014. This is a day and evening session focused on the successful and 
productive functioning of the Council for the period Annual Meeting 2014 to 
Annual Meeting 2015.
11.1 ?C Update (David Cake & Jonathan Robinson)
11.2 ?C Discussion
11.3 ?C Next steps
Item 12: Any Other Business (5 mins)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
----------------------------------------------------------------------------
Local time between March and October, Summer in the NORTHERN hemisphere
----------------------------------------------------------------------------
Reference (Coordinated Universal Time) UTC 15:00
----------------------------------------------------------------------------
California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-7+1DST 08:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 
10:00
New York/Washington DC, USA (EST) UTC-4+1DST 11:00
Rio de Janiero, Brazil (BRST) UTC-2+1DST 12:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-2+1DST 12:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 12:00
London, United Kingdom (BST) UTC+0DST 16:00
Bonn, Germany (CET) UTC+1+0DST 17:00
Stockholm, Sweden (CET) UTC+1+0DST 17:00
Cairo, Egypt, (EET) UTC+2+0DST 18:00
Istanbul, Turkey (EEST) UTC+2+0DST 18:00
Ramat Hasharon, 
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+3+0DST 18:00
Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+0DST 23:00
----------------------------------------------------------------------------
DST starts/ends on last Sunday of October 2014, 2:00 or 3:00 local time (with 
exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com
http://tinyurl.com/k5lubtm

Please let me know if you have any questions.
Thank you.
Kind regards,
Glen
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>