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[council] Proposed draft agenda for the GNSO Council meeting on 13 June at 11:00UTC.
- To: GNSO Council List <council@xxxxxxxxxxxxxx>
- Subject: [council] Proposed draft agenda for the GNSO Council meeting on 13 June at 11:00UTC.
- From: Glen de Saint Géry <Glen@xxxxxxxxx>
- Date: Fri, 31 May 2013 14:29:05 -0700
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- Thread-topic: Proposed draft agenda for the GNSO Council meeting on 13 June at 11:00UTC.
Dear Councillors,
Please find the proposed draft agenda for the GNSO Council meeting on 13 June
at 11:00UTC.
Please remember that the deadlines for submitting motions is Monday, 3 June at
23:59 UTC.
Thank you.
Kind regards,
Glen
Agenda for GNSO Council Meeting - 13 June 2013
https://community.icann.org/display/gnsocouncilmeetings/Agenda+13+June+2013
http://gnso.icann.org/en/meetings/agenda-council-13jun13-en.htm
motions:
https://community.icann.org/display/gnsocouncilmeetings/Motions+13+June+2013
This agenda was established according to the GNSO Council Operating Procedures
approved 16 May 2013 for the GNSO Council and updated.
http://gnso.icann.org/en/council/gnso-operating-procedures-16may13-en.pdf
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided
in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 11:00 UTC<http://tinyurl.com/bojlrbx>
http://tinyurl.com/qajy5ap
Coordinated Universal Time 11:00 UTC
04:00 Los Angeles; 11:00 Washington; 12:00 London; 13:00 Paris; 23:00 Wellington
Dial-in numbers will be sent individually to Council members. Councilors should
notify the GNSO Secretariat in advance if a dial out call is needed.
Item 1: Administrative matters (10 minutes)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO
Operating Procedures:
Minutes of the GNSO Council meeting 16 May
2013<http://gnso.icann.org/en/meetings/minutes-council-16may13-en.htm> posted
as approved on 30 May 2013
Item 2: Opening remarks from the Chair (10 minutes)
Review focus areas and provide updates on specific key themes / topics
Include brief review of Projects
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
Item 3: Consent agenda ([0] minutes)
TBC.
Item 4: MOTION - To Adopt Revised GNSO Council Operating Procedures (10 minutes)
The GNSO Council has determined that the language concerning the deadline for
the submission of reports and motions in the current GNSO Operating Procedures
lacks clarity. The GNSO Council proposes a modification of the GNSO Operating
Procedures that reports and motions should be submitted to the GNSO Council for
inclusion on the agenda as soon as possible, but no later than 23h59
Coordinated Universal Time (UTC) on the day, 10 calendar days before the GNSO
Council meeting.
Motion
https://community.icann.org/display/gnsocouncilmeetings/Motions+13+June+2013
4.1 Reading of the motion (Wolf-Ulrich Knoben)
4.2 Discussion of motion.
4.3 Vote (Threshold: Simple majority of Both 4 CPH, 7 NCPH).
Item 5: MOTION - TBC (10 minutes)
Motion
Link to motion
https://community.icann.org/display/gnsocouncilmeetings/Motions+13+June+2013
5.1 Reading of the motion
5.2 Discussion of motion.
5.3 Vote
Item 6: MOTION - Initiation of a Policy Development Process (PDP) on the
Translation and Transliteration of Contact Information (10 minutes)
A Final Issue Report on the translation and transliteration of contact
information was submitted to the GNSO Council on 21 March 2013 (see
http://gnso.icann.org/en/library).
After consulting with the Expert Working Group (EWG), staff recommends that a
PDP be initiated because the work of the PDP Team will help inform the work of
the EWG.
Also, as recommended by the WHOIS Policy Review Team, the Final Issue Report
recommends that ICANN should commission a study on the commercial feasibility
of translation or transliteration systems for internationalized contact data,
which is expected to help inform the PDP Working Group in its deliberations;
ICANN's General Counsel has confirmed that the topic is properly within the
scope of the ICANN policy process and within the scope of the GNSO.
An overview of the Final Issue Report was provided in Beijing. Voting on this
motion was deferred at the GNSO Council Meeting of 16 May 2013. The Council is
now expected to consider whether or not to initiate a PDP.
6.1 Reading of the motion (Ching Chiao)
https://community.icann.org/display/gnsocouncilmeetings/Motions+13+June+2013
6.2 Discussion
6.3 Vote (Threshold: 33% of Both 3 CPH, 5 NCPH; OR 66% of ONE 5 CPH, 9 NCPH)
Item 7: DISCUSSION - Reconsideration request from the Non-Commercial
Stakeholder group relating to decision on the Trademark Clearinghouse (15 mins)
On the 19th April 2013, the Non-Commercial Stakeholders Group submitted a
Reconsideration Request to the ICANN Board Governance Committee (BGC). On the
16 May 2013, the BGC Recommendation on the Reconsideration Request was
published. Concerns have been raised within the Council about:
1. The nature of the response to this particular request. Specifically in
terms of the arguments presented within the response and the perceived or
actual implications of these arguments on the workings of the multi-stakeholder
model.
2. More generally about the effectiveness of the reconsideration process.
The Council will consider the content of the recent Recommendation on the
Reconsideration Request and the discussion will focus not on the outcome of the
Reconsideration Request but rather on the arguments presented and any potential
implications for the GNSO and the multi-stakeholder model.
Item 8: DISCUSSION - Forthcoming reviews of the GNSO and GNSO Council (15 mins)
As part of a periodic review process that is built into the ICANN model, both
the GNSO Council and the GNSO will come up for ICANN Board initiated review.
In order to be effectively prepared for these reviews, it was proposed in
Beijing that a group be formed to understand the issues and begin to take
appropriate next steps. One key suggestion from Beijing was that any group
(such as the Council) being reviewed undertakes a form of self-review.
Here the Council will confirm the intended course of action and provide input
into a draft call for volunteers for a non-PDP WG.
Item 9: UPDATE & DISCUSSION - Report on User Experience Implications of Active
Variant TLDs & IDN Letter to the Board (10 mins)
During its meeting in Beijing, the ICANN Board requested that, by 1 July 2013,
interested Supporting Organizations and Advisory Committees provide staff with
any input and guidance they may have to be factored into implementation of the
Recommendations from the Report on User Experience Implications of Active
Variant
TLDs<http://www.icann.org/en/resources/idn/variant-tlds/active-ux-21mar13-en.pdf>'
(see
http://www.icann.org/en/groups/board/documents/prelim-report-11apr13-en.htm#2.a).
The Report on User Experience Implications of Active Variant TLDs examines
potential challenges from a user experience perspective when variants of IDN
TLDs are activated and offers recommendations to users to minimize risks and
optimize the implementation.
Ideally, input is requested on:
a) Which recommendations if any, are pre-requisites to the delegation of any
IDN variant TLDs (i.e., delegation of IDN Variant TLDs should not proceed until
these recommendations are implemented),
b) Which recommendations, if any, can be deferred until a later time, and
c) c) Which recommendations, if any, require additional policy work by the
ICANN community and should be referred to the relevant stakeholder group for
further policy work
Furthermore, it was suggested that the GNSO Council should send a letter to the
Board highlighting the importance of IDN related issues. A first draft of such
letter was sent to the GNSO Council mailing list on 11/4 (see
http://gnso.icann.org/mailing-lists/archives/council/msg14489.html).
At the 16 may 2013 Council Meeting, the Council received a presentation on the
Report on User Experience Implications of Active Variant TLDs
http://gnso.icann.org/en/correspondence/presentation-variant-tlds-ux-16may13-en.pdf
9.1 Discussion
9.2 Next steps - Any additional action to be taken?
9.3 Update on letter to the Board (Ching Chiao)
Item 10: UPDATE & DISCUSSION - Planning for Durban (20 minutes)
Making the most out of the face-to-face meeting time available at the ICANN
Meeting in Durban will take planning. GNSO Council VC Wolf-Ulrich Knoben is
working with staff to lead this effort.
The Council has had the opportunity to feed into plans and provide input based
on past experience, including most recently in Beijing. Included in this item
will be the opportunity to shape the topics and substance of the Council's
proposed meetings with other groups in Durban such as the CCNSO, the GAC and
the ICANN board.
10.1 - Update (Wolf-Ulrich Knoben)
10.2 - Discussion
10.3 - Next steps
Item 11: Any Other Business (5 minutes)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO
Operating Procedures, the default threshold to pass a GNSO Council motion or
other voting action requires a simple majority vote of each House. The voting
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative
vote of more than one-third (1/3) of each House or more than two-thirds (2/3)
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved
under d. or e. above, the GNSO Council may approve an amendment to the Charter
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final
Report, the GNSO Council may terminate a PDP only for significant cause, upon a
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an
affirmative vote of a majority of each House and further requires that one GNSO
Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting
Parties: where an ICANN contract provision specifies that "a two-thirds vote of
the council" demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the
ICANN Board, an Approved PDP Recommendation may be modified or amended by the
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council
members of each House, or (b) three-fourths (3/4) of one House and a majority
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced
time limit, which shall be 72 hours from the meeting's adjournment. In
exceptional circumstances, announced at the time of the vote, the Chair may
reduce this time to 24 hours or extend the time to 7 calendar days, provided
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes
according to these procedures and will provide reasonable means for
transmitting and authenticating absentee ballots, which could include voting by
telephone, e- mail, web-based interface, or other technologies as may become
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a
quorum for the meeting in which the vote is initiated.)
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Local time between March and October, Summer in the NORTHERN hemisphere
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Reference (Coordinated Universal Time) UTC 11:00 UTC
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California, USA
(PST<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>)
UTC-7+1DST 04:00
New York/Washington DC, USA (EST) UTC-4+1DST 07:00
Rio de Janiero, Brazil (BRST) UTC-3+1DST 08:00
Montevideo, Uruguay
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>)
UTC-3+1DST 08:00
London, United Kingdom (BST) UTC+1DST12:00
Abuja, Nigeria
(WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>)
UTC+1DST12:00
Bonn, Germany (CEST) UTC+1+1DST13:00
Stockholm, Sweden (CET) UTC+1+1DST13:00
Ramat Hasharon,
Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
UTC+2+1DST 14:00
Istanbul, Turkey (EEST) UTC+2+1DST 14:00
Karachi, Pakistan
(PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html>
) UTC+5+0DST 16:00
Beijing/Hong Kong, China (HKT ) UTC+8+0DST 19:00
Perth, Australia
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>)
UTC+8+0DST 19:00
Wellington, New Zealand
(NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html>
) UTC+12+0DST 23:00
----------------------------------------------------------------------------
The DST starts/ends on last Sunday of October 2013, 2:00 or 3:00 local time
(with exceptions)
For other times see:
http://tinyurl.com/qajy5ap
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org
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