[council] Updated proposed Agenda for the GNSO Council Public Meeting in Beijing 10 April 2013

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,
Please find the updated proposed Agenda for the GNSO Council Public Meeting in 
Beijing 10 April 2013 at 15:15 local time (07:15 UTC).
https://community.icann.org/display/gnsocouncilmeetings/Agenda+10+April+2013
http://gnso.icann.org/en/meetings/agenda-council-10apr13-en.htm
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 07:15 UTC<http://tinyurl.com/bojlrbx>
http://tinyurl.com/cu3adns
Coordinated Universal Time 07:15 UTC
00:15 Los Angeles; 03:15 Washington; 08:15 London; 09:15 Paris; 19:15 Wellington
Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.
15:15 - 18:30 Council Public Forum
Presentations by Stakeholder Groups and Constituency Leaders (50 minutes)

 *   Registries Stakeholder Group - Keith Drazek
 *   Registrars Stakeholder Group - Matt Serlin
 *   Non Commercial Stakeholder Group - Robin Gross
 *   Not-for-Profit Operational Concerns Constituency - Alain Berranger
 *   Non Commercial Users Constituency (NCUC) - Bill Drake
 *   Commercial and Business Users Constituency (BC) - Elisa Cooper
 *   Intellectual Property Constituency (IPC) - Kristina Rosette
 *   Internet Service Providers and Connectivity Providers (ISPCP) - Tony Holmes
Break (10 minutes)
Item 1: Administrative matters (10 minutes)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Draft Minutes of the GNSO Council meeting 14 March 2013 approved on 30 March 
2013.
http://gnso.icann.org/en/meetings/minutes-council-14mar13-en.htm
1.5. GNSO Projects List http://gnso.icann.org/meetings/projects-list.pdf

 *   Review main changes.
 *   Comments and/or questions.
Item 2: Opening Remarks from Chair (10 minutes)
Review focus areas and provide updates on specific key themes / topics
Include brief review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
Item 3: Consent agenda ([0] minutes)
TBC.
Item 4: MOTION - Initiation of a Policy Development Process (PDP) on the 
Translation and Transliteration of Contact Information (10 minutes)
A Final Issue Report translation and transliteration of contact information was 
submitted to the GNSO Council on 21 March 2013 (see 
http://gnso.icann.org/en/library).
The Final Issue Report recommends that the GNSO Council should initiate a 
Policy Development Process (PDP) limited to the issues discussed in this report 
but delay the next steps in the PDP until the Expert Working Group on gTLD 
Directory Services completes its recommendations, in May 2013 with a possible 
extension, in order to ensure that the resulting policy recommendations would 
be consistent with any new model or approaches to contact data that may result 
from the Expert Working Group's deliberations;
As recommended by the WHOIS Policy Review Team the Final Issue Report also 
recommends that ICANN should commission a study on the commercial feasibility 
of translation or transliteration systems for internationalized contact data, 
which is expected to help inform the PDP Working Group in its deliberations;
ICANN's General Counsel has confirmed that the topic is properly within the 
scope of the ICANN policy process and within the scope of the GNSO.
Link to motion
https://community.icann.org/display/gnsocouncilmeetings/Motions+10+April+2013
4.1 Reading of the motion ().
4.2 Discussion of motion.
4.3 Vote.
Item 5: MOTION - The Trademark Clearing House "Strawman Solution" (10 minutes)
Link to motion
https://community.icann.org/display/gnsocouncilmeetings/Motions+10+April+2013
5.1 Reading of the motion (Maria Farrell).
5.2 Discussion of motion.
5.3 Vote.
Item 6: MOTION - Policy Concerns Regarding the Registrar Accreditation 
Agreement (10 minutes)
Link to motion
https://community.icann.org/display/gnsocouncilmeetings/Motions+10+April+2013
6.1 Reading of the motion (Wendy Seltzer).
6.2 Discussion of motion.
6.3 Vote.
Item 7: UPDATE & DISCUSSION - Preliminary Issue Report on Uniformity of 
Reporting (20 minutes)
At its October meeting last year the GNSO Council requested an Issue Report on 
the current state of uniformity in the mechanisms to initiate, track, and 
analyse policy-violation reports. ICANN Staff is also explicitly requested to 
provide its recommendation(s) on how this issue can be further addressed 
outside of a PDP if recommendations in relation to this issue do not require 
consensus policies to implement.

This Report is designated as "preliminary" to allow for community input and 
dialogue prior to the publication of the Final Issue Report.

The Preliminary Issue Report will be updated to reflect community feedback 
submitted through this forum. A Final Issue 
Report<http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf> will then be 
presented to the GNSO Council for its consideration.

7.1 Presentation of the 
Report<http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf> (Marika 
Konings).
7.2 Discussion of the Report and next steps.
Item 8: UPDATE & DISCUSSION - Policy vs. Implementation (15 minutes)
Recent issues highlight an ongoing broader issue regarding the boundary between 
policy development and implementation work as well as the effective integration 
of policy development and integration work from the outset.
In addition, the Council is increasingly asked to consider issues for policy 
guidance and may well need to look at the evolution of its own work and 
processes to accommodate this type of request.
ICANN Staff published a 
paper<http://gnso.icann.org/en/correspondence/policy-implementation-framework-08jan13-en.pdf>
 intended to facilitate further community discussions on this topic. 
Discussions on the Council mailing list and at subsequent meetings indicate 
that this is an area of fundamental interest to the Council.
Following further community discussion in Beijing the Council is to discuss the 
current position and to consider next steps from a GNSO Council perspective.
8.1 Discussion
8.2 Next steps

Item 9: UPDATE & DISCUSSION - Template to request an Issues Report (10 minutes)
One outcome from the Operations and Organisation meeting that GNSO Council 
Leadership held with ICANN staff in Amsterdam earlier this year, was to develop 
an online template to complete the request for an Issue Report.
The objective of this tool is to encourage requestors to gather as much 
information as possible and engage in early discussions with others prior to 
submitting a request for an Issue Report. The intended outcome is that by 
encouraging completion of all the information requested in the template, it 
will be possible to identify what information may still be needed and encourage 
collaboration between different interested parties at an early stage.
The template (https://community.icann.org/x/GQllAg) can be completed by either 
by following the instructions or by downloading the word template from the same 
page. Once completed, Council members will be able to either create a PDF and 
submit that together with a motion to the Council mailing list, or insert the 
relevant wiki link in the motion. Please note that this template is tailored to 
requests for Issue Reports as defined in the PDP Manual.

The template is still in draft form and the Council is to discuss its 
usefulness, consider accepting it for future issue reports and consider also 
where similar templates could be used elsewhere.
9.1 - Discussion
9.2 - Next steps
Item 10: Any Other Business (5 minutes)
Item 11: Open Microphone
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>