[council] Resolutions from the ICANN Board meeting on Saturday 2 Feb 2013
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- Subject: [council] Resolutions from the ICANN Board meeting on Saturday 2 Feb 2013
- From: Bruce Tonkin <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>
- Date: Wed, 6 Feb 2013 01:01:37 +0000
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- Thread-topic: Resolutions from the ICANN Board meeting on Saturday 2 Feb 2013
The main items covered in the ICANN Board meeting were:
- approval of change to Registry Stakeholder Group charter
- approval to get some additional office space in Southern California
- approval to engage financial auditor
- adding David Olive, as Vice President, Policy Development Support, as an
Officer of the company
- creating a Multi-Stakeholder Meeting Strategy Working Group to look at
approach going forward for ICANN public meetings
(chaired by Sébastien Bachollet )
Approved Board Resolutions | Regular Meeting of the ICANN Board
2 February 2013
1. Consent Agenda:
a. Approval of Board Meeting Minutes
Resolved (2013.02.02.01), the Board approves the minutes of the 20 December
2012 Special Meeting of the ICANN Board.
b. Registry Stakeholder Group Charter Amendments
Whereas, The ICANN Bylaws (Article X, Section 5.3) state, "Each [GNSO]
Stakeholder Group shall maintain recognition with the ICANN Board."
Whereas, the GNSO Registry Stakeholder Group (RySG) has alerted ICANN Staff and
the Board to a set of changes to its Charter including expanding the activities
of its internal Observers Group, simplifying the process for assessment of
annual dues and adding the immediate past Chair of the RySG to its Executive
Whereas, the community had the opportunity to review and comment on the RySG
Charter amendments and there were no objections to the changes.
Whereas, the Structural Improvements Committee recommends the Board approve the
RySG Charter changes as presented.
Resolved (2013.02.02.02) the proposed amendments to the Registry Stakeholder
Group Charter are approved by the Board.
c. Southern California Office Space Lease
Whereas, ICANN's current lease in Los Angeles expires 30 June 2022.
Whereas, ICANN's primary operations and staff are located in the greater Los
Whereas, current and future office space needs for primary operations will be
at least 35,000 square feet.
Whereas, the Board Finance Committee has recommended that the Board approve
RESOLUTION 2013.02.02.04 REDACTED PURSUANT TO RESOLUTION 2013.02.02.03
Resolved (2013.02.02.04), the Board approves the redaction of the details of
Resolution (2013.02.02.03), and corresponding rationale pending completion of
d. Engagement of Independent Auditor
Whereas, Article XVI of the ICANN Bylaws
(http://www.icann.org/general/bylaws.htm) requires that after the end of the
fiscal year, the books of ICANN must be audited by certified public
accountants, which shall be appointed by the Board.
Whereas, the Board Audit Committee has discussed the engagement of the
independent auditor for the fiscal year ending 30 June 2013, and has
recommended that the Board engage Moss Adams LLP.
Whereas, the Board Audit Committee has recommended that the Board direct the
President and CEO or his designees to negotiate and execute a professional
services agreement with Moss Adams.
Resolved (2013.02.02.05), the Board authorizes the President and CEO to engage
Moss Adams LLP as the auditors for the financial statements for the fiscal year
ending 30 June 2013.
e. Officer Appointment and related document revision
Resolved (2013.02.02.06), David Olive is elected as an Officer of ICANN with
the title of Vice President, Policy Development Support.
Resolved (2013.02.02.07), Paragraph 4 of ICANN's Contracting and Disbursement
Policy shall be revised to read as follows: ICANN Officers include: (i)
President and Chief Executive Officer (CEO); (ii) Chief Operating Officer
(COO); (iii) Chief Financial Officer (CFO); (iv) General Counsel and Secretary;
and (v) Vice President, Policy Development Support.
2. Main Agenda:
a. Multi-Stakeholder Meeting Strategy Working Group
Whereas, ICANN has committed to identifying ICANN Meeting locations two years
Whereas, after consideration that adoption of a prior Consolidated Meetings
Strategy proposal was not timely, the Public Participation Committee (PPC)
initiated work to create a working group to address the meeting location
Whereas, the PPC has developed a proposed charter for a multistakeholder
Meetings Strategy Working Group (MSWG) and recommends that the Board adopt the
charter and approve the creation of the MSWG.
Resolved (2013.02.02.08), the Board approves of the creation of the MSWG and
adopts the Charter of the MSWG. The MSWG is expected to provide its report to
the Board no later than ICANN's 2013 Annual General Meeting.
Resolved (2013.02.02.09), the original members of the MSWG from the ICANN Board
are: Sébastien Bachollet, Chair and Chris Disspain.
Resolved (2013.02.02.10), the MSWG, working with the PPC, is directed to
proceed with the identification of community members pursuant to the Charter.
Community member appointments do not require the approval of the full Board.
Resolved (2013.02.02.11), the President and CEO is directed to provide the MSWG
with the staff support necessary to enable the MSWG to undertake and complete