[council] GNSO Council Meeting Agenda / 13 September 2012 at 15:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,
The Agenda for the GNSO Council Meeting on 13 September 2012 at 15:00 UTC is 
posted on page
http://gnso.icann.org/en/calendar#sep
http://gnso.icann.org/en/meetings/agenda-council-13sep12-en.htm
and on the Wiki at:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+13+September+2012

Reminder: Reports, motions  and documents for consideration are due no later 
than (NLT) 8 days in advance (i.e.WEDNESDAY, 5 September 2012) of the GNSO 
Council meeting on 13 September 2012 at 15:00 UTC.
This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Times 15:00 UTC<http://tinyurl.com/bojlrbx>
http://tinyurl.com/bojlrbx

Coordinated Universal Time 15:00 UTC
08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 00:00 Tokyo.
Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (10 minutes)
1.1 Roll Call

1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meeting 20 July 
2012<http://gnso.icann.org/en/meetings/minutes-council-20jul12-en.htm> approved 
on 22 August 2012.

1.5. GNSO Pending Projects List
http://gnso.icann.org/meetings/pending-projects-list.pdf

 *   Review main changes.
 *   Comments and/or questions.
Item 2: Consent agenda (5 minutes)

A consent agenda item is being added as a standard agenda item to provide for a 
simplified process to obtain Council approval on specific tasks.



2.1 Approve proposed IRD-WG letter from GNSO Council to ICANN 
Board<http://gnso.icann.org/en/correspondence/van-gelder-faltstrom-to-icann-board-redline-06aug12-en.pdf>.
2.2 Approve consent 
agenda<http://gnso.icann.org/en/council/consent-agenda-09jul12-en.pdf> in the 
GNSO operating 
procedures<http://gnso.icann.org/en/council/gnso-operating-procedures-redline-09jul12-en.pdf>.



Item 3: RAP recommendation on Uniformity of Reporting 10 minutes)
At its meeting on 6 October, the GNSO Council requested the ICANN Compliance 
Department to report on existing systems to report and track violations and/or 
complaints; improvements made since the RAPWG Report or foreseen in the near 
future, and: indentify gaps and any improvements that might be desirable but 
not foreseen at this stage.

The ICANN Compliance Team submitted its report on 18 March and presented it to 
the GNSO Council at its meeting on 12 April. Refer to the report

http://gnso.icann.org/issues/rap/contractual-compliance-report-reporting-uniformity-16mar12-en.pdf


The Council must now decide what next steps to take, if any.



3.1 
Update<http://gnso.icann.org/en/issues/rap/comments-rap-uniformity-of-reporting-30jul12-en.pdf>
 from Mikey O'Connor.

3.2 Discussion.

3.3 Nest steps.


Item 4: Whois Review Team Final Report (10 minutes)

At its July 20, 2012 meeting, the Council created a small group to draft a 
letter in response to ICANN Board resolved #2012.06.23.26 (see Board resolution 
(http://www.icann.org/en/groups/board/documents/resolutions-23jun12-en.htm#5).



The August 31, 2012 deadline set by the Board for receiving input proved too 
short for the Council, and on August 30, 2012 GNSO Chair Stéphane Van Gelder 
sent Chairman of the ICANN Board Steve Crocker and Interim ICANN CEO Akram 
Attalah a letter<http://gnso.icann.org/en/node/33821> informing them that the 
Council would hopefully be providing further input very soon.



A draft has been proposed by the group. The Council must now decide whether to 
send this draft as-is or not.


4.1 Update from group (Brian Winterfeldt)
4. 2 Discussion
4. 3 Next steps.

Item 5: WHOIS Proxy/Privacy Reveal & Relay Feasibility Survey Report (10 
minutes)
This survey evaluated the feasibility of conducting a future in-depth study 
into communication Relay and identity Reveal requests sent for gTLD domain 
names registered using Proxy and Privacy services. The Interisle Consulting 
Group has completed this survey and initial results have been reported, and 
explored in a community webinar held on 13 August.  This item is an overview of 
the final report to be published in mid-September, and an examination of 
possible next steps for the GNSO Council to consider.

5.1 Update from Staff (Barbara Roseman)
5.2 Discussion

5.3 Next steps
Item 6: Fake Renewal Notices (10 minutes)

The GNSO Council requested that a small group prepare a request for information 
concerning Fake Renewal Notices for the Registrar Stakeholder Group to help 
inform its deliberations on the Registration Abuse Policies Working Group (RAP 
WG) Recommendation on Fake Renewal Notices (#2).



Once the drafting team submitted its report to the GNSO Council and the comment 
period was completed, the GNSO Council requested the Drafting Team to review 
the comments received, update the report if deemed appropriate and report back 
accordingly.



The DT has reviewed the comments received and submitted its updated report to 
the GNSO Council on 21 June 2012 (see 
http://gnso.icann.org/issues/frn/fake-renewal-notices-updated-report-20jun12-en.pdf)
 and the DT Chair presented this report to the Council at the July 20 meeting.


At that meeting, the Council opted to have further consultations with the 
Registrar Stakeholder Group to find out what solutions the Registrars can offer 
to deal with bad actors and return to the Council with proposals for options, 
or solutions, or next steps on this issue.
This agenda item is an update on those consultations.



6.1 Update from RrSG (Mason Cole)

6.2 Discussion

6.3 Next steps


Item 7: Final Issue Report on Protection of International Organizations (15 
minutes)

The Preliminary Issue Report on the protection of international organization 
names requested by the GNSO Council on 12 April was published and a public 
comment forum was opened on 4 June.
http://gnso.icann.org/issues/intl-org-names-prelim-issue-report-04jun12-en.pdf



The GNSO Drafting Team is evaluating possible recommendations to protect the 
Red Cross and IOC names at the second level and staff has now published the 
Final Issue Report, since the Public Comment forum has closed.



This item is an overview of that report and an examination of possible next 
steps.



7.1 Update from Staff (Brian Peck)

7.2 Discussion

7.3 Next steps


Item 8: Impact of new gTLDs on ICANN's structure (10 minutes)

The new gTLD program will have a significant impact on the functioning of ICANN 
and its structure. The Board has called for an in-depth community discussion to 
identify early the corresponding challenges and possible evolutions.



A call has been put out for the community to share a one-pager on this topic to 
gather preliminary views and help prepare a dedicated session in Toronto. The 
GNSO Council has expressed a desire to respond to this call and a small group 
has been created to draft a response.



Although the Board has called for a response by September 10, this is not a 
hard deadline so the Council will now consider whether to approve the proposed 
response.



8.1 Update on draft response (Thomas Rickert)

8.2 Discussion

8.3 Call to approve sending response to the Board


Item 9: Overview of schedule for Toronto (10 minutes)
As usual, work is ongoing on preparing the GNSO's work schedule for the 
upcoming ICANN international meeting. This includes the GNSO's weekend working 
sessions and Wednesday's Open Council Meeting.

9.1 Update on Toronto agenda (Wolf-Ulrich Knoben)

9.2 Discussion and review of any amendments to agenda
Item 10: Toronto GAC High Level Meeting (15 minutes)
The GAC is organizing a High Level Meeting on October 15 in Toronto. The agenda 
for this meeting includes an exchange with SO/AC leadership. Following a 
clarification request by the GNSO leadership, the GAC leadership has given the 
following explanation on its expectations for the meeting: "I would recommend 
preparation of Qs and lining up speakers in advance.  I trust that the GNSO 
leadership will work with the GAC, as well as my Canadian colleagues, to find a 
balance between the differing cultures of the GNSO, and senior officials and 
politicians unfamiliar with the ICANN environment, to have a positive and 
productive exchange to reinforce and improve the multi-stakeholder model."
The Council should therefore plan for this meeting and discuss possible 
questions it may want to raise.

10.1 Introduction and overview of meeting (Stéphane Van Gelder)

10.2 Discussion
Item 11: Management of work (10 minutes)
Recent discussions on the Council list have raised concerns about the volume of 
documents published prior to an ICANN meeting and how these can best be managed 
by the volunteer community that makes up the GNSO Council as it struggles to 
read a substantial amount of reports and other documents in order to better 
inform its own decision making processes with regards to policy.
11.1 Discussion
Item 12:  Any Other Business (5 minutes)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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UTC+9+0DST 00:00
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(NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html>
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org