[council] GNSO COuncil agenda 10 May 2012 at 15:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

Please find the  Draft Agenda for GNSO Council Meeting – 10 May 2012 at 15:00 
UTC.
http://gnso.icann.org/meetings/agenda-council-10may12-en.htm



Thank you.

Kind regards,



Glen

Please consult the Wiki agenda for the latest updates:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+10+May+2012

The motions before Council are posted on page:

https://community.icann.org/display/gnsocouncilmeetings/Motions+10+May+2012

Agenda for the GNSO Council Meeting 10 May 2012
This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 15:00 
UTC<http://www.timeanddate.com/worldclock/fixedtime.html?msg=Council+meting+&iso=20120510T15&ah=2>
Coordinated Universal Time 15:00 UTC
08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 00:00 Tokyo
Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (10 minutes)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Draft Minutes of the GNSO Council meeting 12 April 2012
To be approved on 30 April 
2012.http://gnso.icann.org/mailing-lists/archives/council/msg12945.html
1.5. GNSO Pending Projects List
http://gnso.icann.org/meetings/pending-projects-list.pdf

 *   Review main changes.
 *   Comments and/or questions.
Item 2: Consent agenda (5 minutes)
A consent agenda item is being added as a standard agenda item to provide for a 
simplified process to obtain Council approval on specific tasks.
Item 3: Best practices for addressing abusive registrations (10 minutes)
Following the recommendation of the Registration Abuse Policies (RAP) Working 
Group, the GNSO Council requested a discussion paper on the creation of 
non-binding best practices to help registrars and registries address the 
abusive registrations of domain names.
The discussion paper recommended the creation of two Working Groups, one to 
establish the framework for best practices and one to propose candidate best 
practices to address the abusive registration of domain names.
The Council must now consider a motion to set up a drafting team to create the 
charter for these groups.
Refer to motion 
1[https://community.icann.org/display/gnsocouncilmeetings/Motions+10+May+2012
]
3.2   Reading of the motion (Zahid Jamil)
3.3   Discussion
3.3   Vote
Item 4: Update on the new PDP (10 minutes)

In December 2011, the ICANN Board adopted, on the recommendation of the GNSO 
Council, the revised GNSO Policy Development Process. This session is to 
introduce the revised GNSO PDP and explain its new features in detail.
Introduction to Revised Policy Development Process (PDP)
http://gnso.icann.org/correspondence/intro-revised-gnso-pdp-14mar12-en.pdf
4.1 Update (Marika Konings)
4.2 Discussion

Item 5: International Olympics Committee /Red Cross Names Drafting Team (IOC/RC 
DT) (10 minutes)
At its March 26 meeting, the GNSO Council approved the IOC/RC DT's 
recommendations (see resolution passed by the Council here 
http://gnso.icann.org/resolutions#20120326-1).
On April 10, 2012, the Board established the New gTLD Program Committee and 
granted it all of the powers of the Board to exercise Board-level authority for 
any and all issues that may arise relating to the New gTLD Program. The 
Committee met on 10 April 2012 and resolved not to update the New gTLD 
Applicant Guidebook at this time (see 
http://www.icann.org/en/groups/board/documents/prelim-report-new-gtld-10apr12-en.htm).
In the light of this Board decision, this discussion item aims to determine 
whether the Council should disband the IOC/RC DT or whether fresh instructions 
should be given to the DT.
5.1 DT Update from Staff (X Y).
5.2 Discussion
5.3 Next Steps
Item 6: Update on the Joint Supporting Organisations/Advisory Committee on New 
gTLD Applicant Support Working Group( JAS WG) (10 minutes)

This item aims to provide the Council with a status update on the JAS WG so 
that next steps for the group can be determined.
6.1 WG update from Staff (Kurt Pritz)
6.2 Discussion
6.3 Next steps
Item 7: Synthesis of WHOIS Service Requirements - The WHOIS Access 
recommendation (10 minutes)
The WHOIS access recommendation was considered as part of the consent agenda at 
the Council's 16 February 2012 meeting.
At that meeting, the ISP constituency requested that the proposal to end this 
work be removed from the consent agenda and considered as part of the GNSO's 
main agenda. A further suggestion was suggested that constituency/stakeholder 
members work with Staff to identify a path forward and that the topic be 
further discussed at the Costa Rica meetings.
This agenda item is to determine what next steps, if any, should be planned for 
this project item.
7.1 Update from Staff (X Y)
7.2 Discussion
7.3 Next steps

Item 8: Update on the Internationalised Registration Data WG (10 minutes)
The IRD submitted its final report to the GNSO Council and SSAC on March 3, 
2012 for review and approval.
However, SSAC has recommend some substantial changes and more work may now be 
needed by the IRD before its final report can be considered.
This agenda item is to provide an update on these latest developments in the 
IRD WG's work to the Council.
8.1 WG update from Staff (Steve Cheng)
8.2 Discussion
Item 9:  Any Other Business (5 minutes)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org