[council] Updated GNSO Council meeting Agenda Thursday, 19 May 2011, 15:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

Please find the updated Agenda for the GNSO Council meeting on Thursday, 19 May 
2011  at 15:00 UTC.

http://gnso.icann.org/meetings/agenda-council-19may11-en.htm
https://community.icann.org/display/gnsocouncilmeetings/Agenda+19+May+2011

The motions are posted on page:

https://community.icann.org/display/gnsocouncilmeetings/Motions+19+May+2011

This agenda was established according to the GNSO Council Operating Procedures 
approved 7 April 2011 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-08apr11-en.pdf

For convenience:

* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 15:00 UTC

Coordinated Universal Time:15:00 UTC - see below for local times
(08:00 Los Angeles, 11:00 Washington DC, 16:00 London, 17:00 Brussels,

Friday 20 May
00:00 Tokyo; 01:00 Melbourne

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast

http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 minutes)

1.1 Roll Call

1.2 Updated statement of interest received from

Bill Drake
http://gnso.icann.org/council/soi/drake-soi-05may11-en.htm

John Berard
http://gnso.icann.org/council/soi/berard-soi-current-en.htm

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
• 28 April 2011 Council minutes 
<http://gnso.icann.org/mailing-lists/archives/council/msg11235.html> –approved 
on May 20 2011

Item 2: Pending Projects – GNSO Constituency reconfirmations and review of 
Stakeholder Group (SG) charters (15 minutes)

Standard agenda item to update the Council on the GNSO's Pending Projects.
Refer to Pending Projects list

http://gnso.icann.org/meetings/pending-projects-list.pdf

2.1 Update (Rob Hoggarth)

2.2 Discussion

• Where are we now on this?
• If SIC now holds token, should this still be on the GNSO's Pending Projects 
(PP) List?

2.3 Next steps?

2.4 Changes to Pending Projects List since last Council meeting (Stéphane Van 
Gelder)

Item 3: Joint SO/AC WG on New gTLD Applicant Support (JAS) (20 minutes)

Second "milestone motion" was sent to the Council by the JAS group on May 8. 
Refer to motion made following receipt of that report

http://gnso.icann.org/drafts/second-milestone-report-jas-08may11-en.pdf

3.1 Update and reading of the motion (Rafik Dammak).

Refer to motion:

https://community.icann.org/display/gnsocouncilmeetings/Motions+19+May+2011

3. 2 Discussion

3.3 Vote

3.4 Next steps?

Item 4: Registration Abuse (RAP) outstanding recommendations ( 15 minutes)

At its meeting on 3 February 2011, the GNSO Council moved forward with two 
recommendations of the RAP WG (UDRP Issue Report and Discussion paper on best 
practices to address abusive registrations of domain names) and started 
deliberations on a third recommendation (Fake Renewal notices).

However there are still a number of RAPWG recommendations that are waiting for 
Council consideration

(see project list -http://gnso.icann.org/meetings/pending-projects-list.pdf)

4.1 Update from Staff (Marika Konings).

4.2 Discussion.

4.3 Next steps.

Item 5: Whois Update (15 minutes)

5.1 Update on Whois Studies (Liz Gasster).

5.2 Update on International Registration Data Working Group (IRD-WG)

5.3 Continuing discussion on Whois Service Requirements Report

Item 6: Community Working Groups CWG (20 minutes)

The activities of some recent CWGs have raised concerns among some in the ICANN 
community about whether CWGs should exist, and if so, the practices under which 
they should operate. Recently the number of cross-SO and AC working groups has 
increased and the GNSO is currently involved in more than six.

The value and effectiveness of these groups might be enhanced if the community 
could build a common understanding of some high-level principles that would 
speak to when CWGs may be convened, and agree on some basic practices as to how 
CWGs should operate.

As there has been a lot of discussion on this by the Council, this discussion 
item aims to focus that discussion and begin to formalise a possible Council 
position on CWGs.

Here are some high level draft principles that have been discussed and that 
could serve as a baseline for this discussion:

Draft Principles for Cross-SO/AC Working Groups (CWGs)

1. Scope of CWGs –

1.1. The purpose of CWGs should be limited to : 1) providing a discussion forum 
to achieve greater community understanding of issues of common interest; or 2) 
providing advice to the ICANN staff, community and/or ICANN Board on issues of 
common interest.
1.2. CWGs may not be used to develop new consensus policy. Each SO has its own 
rules for developing new policy.

2. Practices for CWGs --

2.1. GNSO Working Group Guidelines (or similar defined) should apply to all 
CWGs whenever possible. Exceptions should be detailed, and explained, in the 
charter for the CWG.
2.2. All CWGs should be chartered by the applicable SOs and ACs (including 
those initiated by the Board) and each SO and AC should approve a single 
charter.
2.3. The Charter should speak to the outcomes expected of the group and the 
steps that must be followed for review of those outcomes by the chartering SOs 
and ACs.
2.4. CWGs should be expected to follow the approved charter. If a concern 
arises, it should be brought to all chartering organizations for resolution 
according to Working Group Guidelines.
2.5. The Final Reports and Outcomes of all CWGs should be communicated to the 
chartering organizations (only) for review and further action.
2.6. The participating SOs and ACs will make time commitments to finalize 
actions so as not to unreasonably delay action on a CWG report.
2.7. SOs and ACs should make all reasonable efforts to solicit and consider the 
views of other SOs and ACs and to try to accommodate diverging views where 
possible before finalizing their positions.
2.8. If the work of a CWG leads to a policy recommendation, that recommendation 
would still need to be considered and approved through the appropriate Policy 
Development Process.

6.1 Discussion

6.2 Next steps

Item 7. Global Outreach Recommendations (10 minutes)

The OSC CSG WT has developed a series of recommendations to improve 
"stakeholder outreach and engagement".
At its April 28, 2011 teleconference, the GNSO Council passed a motion on these 
recommendations.
See motion:
http://gnso.icann.org/resolutions/#201104
and specifically the following resolved clauses:

RESOLVED, that the GNSO Council directs the OSC to ask the CSG-WT to review the 
Summary and Analysis document as well as the comments and make any changes to 
the proposed recommendations as are deemed appropriate, or to make those 
changes directly as it sees fit.
On May 16, the OSC Chair Philip Sheppard sent an email to the GNSO Council 
Chair Stéphane Van Gelder, indicating that following review of public comments, 
it was his opinion that the work on this is finished. Excerpt:

I suggest the work of the OSC is done for this topic.

The recommendations in the report can now be actioned under the auspices of the 
GNSO Council.

7.1 Review by Staff of the main Global Outreach Recommendations, including the 
Outreach Task Force (Julie Hedlund)

7.2 Discussion

7.3 Next steps

Item 8. UDRP (10 minutes)

A drafting team is working on providing guidance for an issues report and a 
webinar was organized early May to solicit input and information from 
interested parties.

8.1 Update from Staff on webinar and current work (Margie Milam)

8.2 Discussion

Item 9: Proposed GNSO Council teleconference schedule change (10 minutes)

Last year, the Council opted to maintain the current (at the time) practice of 
holding a teleconference every 3 weeks, and planned to review that a year later.
The Council Leadership team would like to propose a schedule change to 1 
teleconference every 4 weeks. Recent efforts at reducing the pending projects 
and prioritizing the Council's workload have met with success, and make this 
schedule change possible.

9.1 Discussion

9.2 Next steps.

Item 10. Any Other Business (5 minutes)

10.1 GNSO-selected Board, ccNSO and GAC topics

10.2 Key votes or discussion topics where briefing papers would be desired

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-op-procedures-07apr11-en.pdf>)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
----------------------------------------------------------------------------
Local time between March & October, Summer in the NORTHERN hemisphere
----------------------------------------------------------------------------
Reference (Coordinated Universal Time) UTC 15:00
----------------------------------------------------------------------------
California, USA (PDT) UTC-8+1DST 08:00
Cedar Rapids, USA (CDT) UTC-6+1DST 09:00
New York/Washington DC, USA (EDT) UTC-5+1DST 11:00
Buenos Aires, Argentina UTC-3+0DST 12:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00
London, United Kingdom (BST) UTC+1DST 16:00
Tunis, Tunisia (CET)UTC+1+0DST 16:00
Darmstadt, Germany (CET) UTC+1+1DST 17:00
Paris, France (CET) UTC+1+1DST 17:00
Moscow, Russian Federation UTC+3+1DST 19:00
Karachi, Pakistan UTC+5+0DST 20:00
Beijing, China UTC+8+0DST 23:00
Tokyo, Japan UTC+9+0DST 00:00
Melbourne,/Sydney Australia (EST) UTC+10+0DST 01:00 next day
----------------------------------------------------------------------------
The DST starts/ends on last Sunday of October 2011, 2:00 or 3:00 local time 
(with exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com



Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx

http://gnso.icann.org